R-1293 - 08/27/2013 - ENGINEERING-HERITAGE CENTER - Resolutions Supporting DocumentsAGENDA ITEM
Regular Board of Trustees Meeting
of
August 27, 2013
ITEM 6.F.6.1
IIlMlr 11�1�t,
SUBJECT: Contract Change Order; Heritage Center Window Restoration Project
FROM: Mike Hullihan, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: $27,000. This amount has been included in
Program 421 for Heritage Center improvements in 2013.
RECOMMENDED MOTION: I move that the Village Board authorize execution of a
change to the contract currently held by Restoric Inc. for the Heritage Center Window
Restoration Project at a cost not to exceed $27,000.
Background/History: This project is currently underway. The project consists of
reconstruction of windows in the Heritage Center. The original contract was let for $78,000 and
all of the work included in the contract is being accomplished for that price. The bid
specifications did not include storm windows. Since the Heritage Center is being used to display
light sensitive materials, it would be advisable to protect them with an ultraviolet (UV) light
blocking window system. Storm windows will provide this barrier. Storm windows will also
reduce the energy consumption of the building and provide a more controlled and comfortable
environment. These funds were originally programmed for painting of exterior portions of the
Heritage Center. Staff and the Historical Society have agreed that the installation of storm
windows is a higher priority.
Recommendation:
That the Board approves the motion authorizing execution of a change order to the contract held
by Restoric Inc. for the Heritage Center Window Restoration Project at a cost not to exceed
$27,000.
om
RESOLUTION 2013 - BSLMUSEUM- ENG- CHGORD -R -1293
A RESOLUTION AUTHORIZING A CHANGE ORDER FOR THE
HERITAGE CENTER WINDOW RESTORATION PROJECT
WHEREAS, Pursuant to Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258, the Village
approved an agreement ( "Agreement') with Restoric, LLC of Chicago, Illinois ( "Restoric'), for Restoric
to replace the windows and a portion of the exterior trim ( "Restoration Project') on the Oak Brook
Heritage Center ( "Heritage Center'); and
WHEREAS, at the time the Village awarded the Agreement to Restoric, the Village did not realize
that the windows provided by Restoric would not provide adequate ultraviolet light protection for the light
sensitive materials maintained in the Heritage Center; and
WHEREAS, installing storm windows at the Heritage Center will reduce the energy consumed by
the Heritage Center; and
WHEREAS, the Village staff recommends entering into the change order to the Agreement
attached hereto as Exhibit A for an amount not to exceed $27,000; and
WHEREAS, the President and the Village Board find that the circumstances requiring a change to
the Agreement were not reasonably foreseeable at the time the Restoration Project was bid and the
Change Order will be in the best interest of the Village and authorized by law; and
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Change Order. The Village President and Board of Trustees
hereby approve the Change Order in substantially the same form as attached as Exhibit A, and in final
form approved by the Village Attorney and Village Manager.
Section 3: Execution of the Change Order. The Village President and the Village Clerk shall
be, and are hereby, authorized to execute the final Change Order on behalf of the Village.
Section 4: Determination. This Resolution shall constitute the written determination
required by Section 33E -9 of Article 33E of the Criminal Code of 1961.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
APPROVED THIS 27`n day of August, 2013
PASSED THIS 27r" day of August, 2013.
Absent:
Resolution 2013 - BSLMUSEUM- ENG- CHGORD -R -1293
Change Order for Heritage Center
Window Restoration Project
Page 2 of 3
Gopal G. Lalmalani
Village President
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2013 - BSLMUSEUM- ENG- CHGORD -R -1293
Change Order for Heritage Center
Window Restoration Project
Page 3 of 3
EXHIBIT A
CHANGE ORDER #1
PROPERTY: Oak Brook Heritage Center
ADDRESS: 1122 Oak Brook Road
CONTACT: Mr. Mike Hullihan, Village of Oak Brook
DATE: August 21, 2013
I
II.
III.
IV.
Window Restoration Project: Pursuant to the signed proposal between Contractor and Owner, Contractor agrees to:
a) Fabricate and install wooden storm windows with Yd' laminated glass on all window openings currently under
restoration OADD or ❑ DEDUCT $27,000
Accounting Summary:
A. Original Contract Amount
B. Total Amount of this Change Order
C. Adjusted Gross Contract Amount
Schedule:
$78,000
$27,000
$105,000
t]ADD or ❑ DEDUCT 21 days to the work schedule for the work defined above:
Authorisation: I have read and understood the Change Order above and agree to all of its terms.
Date: 8/21/13
Date: 8/21/13
David Nien yer, Village of Oak Brook
Nea1A. Vogel, Restoric, LLC