R-1133 - 10/25/2011 - AGREEMENT - Resolutions Supporting DocumentsITEM G.F.2)
AGENDA ITEM
Regular Board of Trustees Meeting
of
October 25, 2011
SUBJECT: Award of Contract — Public Works Uniforms
FROM: Rania Serences, Purchasing Clerk
BUDGET SOURCE/BUDGET IMPACT: $6,500 - $7,000 per year is budgeted in various
Public Works programs to cover this expense.
RECOMMENDED MOTION: I move that the Village Board award a three year contract
to the lowest responsive and responsible bidder, Aramark Uniform Services, Mokena,
Illinois, based on the unit prices on the attached bid tabulation for Public Works Uniforms,
and approve Resolution 2011 -AG -R -1133, a Resolution Approving and Authorizing the
Execution of a Agreement by and between the Village of Oak Brook and Aramark Uniform
Services, subject to staff and attorney review.
Background/History:
A Request for Bids was placed on the Village website on September 21, 2011, and sent to five
companies. Three sealed bids were received and opened on Wednesday, October 5, 2011.
Aramark Uniform Services was awarded the Public Works Uniform contract from 2008 -2011
and has performed satisfactorily. References submitted were also reviewed by staff and are
adequate.
Our present uniform contract will expire at the end of 2011. This service provides work
uniforms and the daily cleaning and repair of uniforms for eighteen Public Works employees.
The contract term will be for three years (2012 -2014) and will include a standard cancellation
clause should service become unacceptable.
Recommendation:
That the Village Board award a three year contract to the lowest responsive and responsible
bidder, Aramark Uniform Services, Mokena, Illinois, based on the unit prices on the attached bid
tabulation for Public Works Uniforms, and approve Resolution 2011 -AG -R -1133, a Resolution
Approving and Authorizing the Execution of a Agreement by and between the Village of Oak
Brook and Aramark Uniform Services, subject to staff and attorney review.
j9worddoc \bid recommendations\2011 recommendations\2011 pw uniforms.doc GA A
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RESOLUTION 2011 -AG -R -1133
A RESOLUTION APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND ARAMARK UNIFORM SERVICES
TO PROVIDE PUBLIC WORKS UNIFORM SERVICES
WHEREAS, the Village's current contract for the provision, cleaning and repairing of public works
uniforms ( "Uniform Services ") expires at the end of 2011; and
WHEREAS, the Village solicited bids from uniform service providers for Uniform Services; and
WHEREAS, the Village received three bids in response to its request for bids for Uniform
Services; and
WHEREAS, Aramark Uniform Services of Mokena, Illinois ( "Aramark") was the lowest responsive
and responsible bidder for Uniform Services; and
WHEREAS, the Village and Aramark desire to enter into and execute an agreement for Aramark
to provide Uniform Services ( "Agreement"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Aramark in a form acceptable to the Village
Manager and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS 25'" day of October, 2011
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of October, 2011
Ayes:
Resolution 2011 -AG -R -1133
Approving and Authorizing the Execution of the Agreement to
Provide Public Works Uniform Services
Page 2 of 2
ATTEST:
Charlotte K. Pruss
Village Clerk
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