R-1142 - 11/08/2011 - AGREEMENT - Resolutions Supporting DocumentsITEM 6.F.2)
AGENDA ITEM
Regular Board of Trustees Meeting
of
November 8, 2011
SUBJECT: Professional Services Agreement with Kluber, Inc. for an electrical study of the
Butler Government Center
FROM: Mike Hullihan, P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $13,860 from Account 421 -90400
RECOMMENDED MOTION: I move that the Village Board authorize the execution of a
professional services agreement with IGuber, Inc. for an electrical study of the Butler
Government Center in an amount not to exceed $13,860 subject to legal review.
Backpround/13istorv:
When the Butler Government Center (BGC) was expanded in 2001, several modifications to the
electrical system were performed. The resulting configuration has several deficiencies including:
• Resistive heat circuits are not segregated resulting in unnecessary electrical billing for
non - resistive electrical consumption
• Backup generator does not power all necessary emergency functions
• Power to computer server room is insufficient
The recent decision to centralize dispatch functions off -site adds another power issue. If a new
24 hour, non - emergency, Police call answering function is added in a location away from the
current communications center, there is no backup power available. A study of the BGC power
system was suggested approximately 5 years ago. While the former Public Works Director
interviewed firms and received an unpriced work proposal from Kluber, Inc. due to budget
constraints the study never went forward. Kluber was probably chosen to conduct the study
because of their involvement in trying to identify the electrical deficiencies at the BGC around
the time of construction.
Arf\
Current Effort:
As part of the ongoing efforts to increase energy efficiency at the BGC and the longstanding
electrical distribution issues outlined above, an energy study was programmed for the 2011
budget and $29,000 was budgeted. The study had to be delayed until the decision on dispatch
consolidation was complete. Now we face a short deadline (June 2012) for conducting a study
identifying alternatives, selecting which parts of the system have to be modified, preparing bid
documents, and executing/completing a construction contract. Illinois Code (50 ILCS 510/8)
provides for waiving the normal Quality Based Selection process for Architectural/Engineering
services for agreement of less than $25,000. Due to the time constraints, Kluber's familiarity
with the BGC and their proposed fee of $13,860, I recommend waiving the requirement for a
selection board and executing an agreement with Kluber, Inc. for the BGC electrical study.
Recommendation:
That the Board authorizes execution of a professional services agreement with Kluber, Inc.
RESOLUTION 2011- AG -EX1 -R -1142
A RESOLUTION APPROVING AND AUTHORIZING
THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND KLUBER, INC.
TO PROVIDE FOR AN ELECTRICAL STUDY OF BUTLER GOVERNMENT CENTER
WHEREAS, the Village desires to increase the efficiency of the electricity systems serving the
Butler Government Center ( "BGC ") in order to facilitate the operations of the BGC and make the
distribution of electricity within the BGC more effective and efficient; and
WHEREAS, Village staff has identified several deficiencies in the configuration of the existing
BGC electrical system, and desires to retain an engineer to examine the existing electrical system and
identify recommended changes to increase the efficiency and performance of that system (the "Project");
and
WHEREAS, pursuant to Section 1 -7.6 of the Village Code, contracts for the services of architects,
engineers, and land surveyors shall not be subject to the competitive bidding /proposal requirements of
Chapter 1 of the Village Code, and shall be awarded in accordance with the provisions of the Local
Government Professional Services Selection Act, 50 ILCS 510/1 et seq., unless the total cost of the
services provided is less than $25,000; and
WHEREAS, Village staff has obtained a proposal from Kluber, Inc. Architects and Engineers
( "Kluber") to complete the Project for a total fee of $13,860.00, a copy of which proposal is attached as
Exhibit A ( "Proposal "); and
WHEREAS, Village staff have reviewed the Proposal and recommend that the Village Board
approve the Proposal and authorize the execution of a Professional Services Agreement by and between
the Village and Kluber for the completion of the Project; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Kluber a final form acceptable to the Village
Manager and the Village Attorney to complete the Project for a cost not to exceed $25,000.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
Ayes:
APPROVED THIS 8" day of November, 2011
Gopal G. Lalmalani
Village President
PASSED THIS 8' day of November, 2011
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2011- AG-FI -R -1142
Electrical Study of BGC Agreement
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