R-822 - 12/10/2002 - SALARY ADMIN PLAN - Resolutions Supporting Documentsa
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C-12 Village Board Transmittal Memorandum
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DATE: December 6, 2002
SUBJECT: 2003 Salary Plan and Salary Administration Policy for Non -
Represented Employees
FROM: Michael A. Crotty, Acting Village Manager�V
RECOMMENDATION: That the Village Board adopt a resolution approving the Salary Plan
and Salary Administration Policy for non - represented employees, effective January 1, 2003, in
the form attached hereto.
The Village's Salary Administration Policy provides for pay ranges to be adjusted as of each January 1
with due consideration given to the change in the Chicago -Gary -Lake County "All Items" Consumer
Price Index ( "CPI ") for the twelve months ending on the preceding September 30, the Employment
Cost Index for Wages & Salaries ( "ECI ") published for the third quarter, and the pay practices of the
municipalities established through collective bargaining as the Village's "labor comparables ". The
Salary Administration Policy also provides that the Salary Plan be further monitored by means of a
consultant pay and classification study on a triennial basis. The most recent such review was
completed in 2000 and implemented in 2001. That review consisted of both an internal assessment of
job responsibilities relative to pay and an external market wage survey using the comparable
communities that were identified in the 1997 arbitration proceeding involving the Village and
Teamsters Local 714 — Law Enforcement Division.
The CPI, ECI and pay practices of the labor comparables were all considered in developing a
recommended 3.5 percent adjustment to all pay grades for 2003. Although the September CPI was
only 1.3 percent, the ECI for wages and salaries applicable for State and local government employees
was 2.5 percent higher at 3.8. Additionally, the average May 1, 2002 range adjustment among the
Village's labor comparables was 3.51 percent.
Our goal in setting the 2003 range adjustment was to ensure that salary ranges remain in the same
relative position among the comparable communities as they were after the implementation of the 2000
compensation study. Given the 3.51 percent average adjustment among the labor comparables, the
recommended adjustment of 3.5 percent accomplishes this goal. The 2003 budget includes a wage
escalation figure of 3.5 percent for non - represented positions.
In addition to the application of the 2003 general wage adjustment, the title of Fire Captain has been
changed to Battalion Chief, consistent with the practice in career departments of similar size to that of
Oak Brook. The position remains in its existing pay grade, and as such, there is no cost impact to the
Village for this change.
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8. B. 2) Motion by Trustee Aktipis, seconded by Trustee Savino, that the Village
Board approve Ordinance 2002 -WA -G -707, "An Ordinance Amending
Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook,
Illinois and Adjusting Water Charges ", increasing the monthly service
charge for water service from $5.00 per month to $7.00 per month
effective January 1, 2003. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Miologos and Savino.
Nays: 1 - Trustee Craig.
Absent: 0 - None. Motion carried.
03) RESOLUTION 2002 - SAP -EX2 -R -822, "A RESOLUTION
APPROVING THE SALARY PLAN AND SALARY
ADMINISTRATION POLICY FOR NON - REPRESENTED
EMPLOYEES FOR 2003"
The Village's Salary Administration Policy provides for pay ranges to
be adjusted as of each January 1 with due consideration given to the
change in the Chicago- Gary -Lake County "All Items" Consumer Price
Index ( "CPI ") for the twelve months ending on the preceding September
30, the Employment Cost Index for Wages & Salaries ( "ECI ") published
for the third quarter, and the pay practices of the municipalities
established through collective bargaining as the Village's "labor
comparables." The Salary Administration Policy also provides that the
Salary Plan be further monitored by means of a consultant pay and
classification study on a triennial basis. The most recent such review
was completed in 2000 and implemented in 2001. That review
consisted of both an internal assessment of job responsibilities relative
to pay and an external market wage survey using the comparable
communities that were identified in the 1997 arbitration proceeding
involving the Village and Teamsters Local 714 — Law Enforcement
Division.
The CPI, ECI and pay practices of the labor comparables were all
considered in developing a recommended 3.5 percent adjustment to all
pay grades for 2003. Although the September CPI was only 1 3 percent,
the ECI for wages and salaries applicable for State and local government
employees was 2.5 percent higher at 3.8 Additionally, the average May
11 2002 range adjustment among the Village's labor comparables was
3.51 percent.
Motion by Trustee Caleel, seconded by Trustee Aktipis, that the Village
Board approve Resolution 2002 - SAP -EX2 -R -822, "A Resolution
Approving the Salary Plan and Salary Administration Policy for Non -
Represented Employees for 2003." ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes
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Page 8 of 17 December 10, 2002
RES 02- SAP - EX2 -R-
822 APRV SAL PLN
& SAL ADMN POL-
NON-REPR EMPLYS
2003
0
8 B. 3) Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
4) RESOLUTION 2002 - FLSA -R -823, "A RESOLUTION AMENDING RES 02- FLSA -R -823,
THE FAIR LABOR STANDARDS ACT POLICIES FOR THE AMND FLSA POLCY
VILLAGE OF OAK BROOK"
The 2003 Salary Plan includes the re- titling of the Fire Captain position
to Battalion Chief. Because this is a position considered exempt from
the wage and hour provisions of the Fair Labor Standards Act, it is
necessary to re -adopt the Village's Fair Labor Standards Act Policy to
incorporate the Battalion Chief position among the other exempt
positions.
Motion by Trustee Aktipis, seconded by Trustee Caleel, that the Village
Board approve Resolution 2002 - FLSA -R -823, "A Resolution Amending
the Fair Labor Standards Act Policies for the Village of Oak Brook,"
adopting the 2003 Fair Labor Standards Act Policy which lists those
positions considered exempt from the wage and hour provisions of the
Act. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5) ORDINANCE 2002- PL -RR -S -1031, "AN ORDINANCE AMENDING ORD 02- PL -RR -S-
1031 AMND
ARTICLES IV AND VI OF THE PERSONNEL MANUAL OF THE ARTCLS IV a VI OF
VILLAGE OF OAK BROOK PERS MAN
The 2003 Salary Plan includes the re- titling of the Fire Captain position
to Battalion Chief. It is necessary to amend the Personnel Manual
incorporating the new title in the appropriate places.
Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board adopt Ordinance 2002- PL -RR -S -1031, "An Ordinance Amending
Articles IV and VI of the Personnel Manual of the Village of Oak
Brook," an ordinance amending Article IV, Section 3 B 1 and Article
VI, Section 6 C 1 of the Village of Oak Brook Personnel Manual to
reflect the re- titling of the Fire Captain position to Battalion Chief.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 9 of 17 December 10, 2002