G-830 - 04/10/2007 - BOARD - OrdinancesORDINANCE 2007- BD- CL- REC -D -G -830
AN ORDINANCE AMENDING TITLE 1, CHAPTER 4, ARTICLE B, SECTION 6 OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
TO ESTABLISH PROCEDURES TO AUTHORIZE THE DESTRUCTION OF THE VERBATIM RECORD
OF CLOSED MEETINGS OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES
WHEREAS, the Open Meetings Act (5 ILCS 120/1, et seq.) (the "Act ") requires governmental
bodies to keep a verbatim record of closed meetings by audio or video tape; and
WHEREAS, the Board of Trustees of the Village of Oak Brook (the "Board ") has complied with
such requirement by providing for the Village Clerk to keep a verbatim record of all closed meetings by
audio tape, and
WHEREAS, the Act also permits governmental bodies to destroy the verbatim record of closed
meetings, no less than eighteen (18) months after the completion of the meeting recorded, without
notification to or approval of a records commission or the State Archivist under the Local Records Act, but
only after i) the public body approves the destruction of a particular recording, and ii) the public body
approves written minutes that meet the requirements of the Act for the closed meeting recorded, and
WHEREAS, the Board has determined that it is appropriate to establish procedures for the
destruction of the verbatim record of particular closed meetings in a manner consistent with the Act,
NOW, THEREFORE, BE IT ORDAINED by the Board of Trustees of the Village of Oak Brook,
DuPage and Cook Counties, Illinois, as follows
Section I. That Section 6 (Recording of Closed Sessions) of Article B (Board of Trustees) of
Chapter 4 (Elected Village Officials) of Title 1 (Administration), is hereby amended by deleting divisions C
and D and substituting the following.
C Semiannually, at the second regular board meeting of the corporate authorities, in
January and July, the agenda shall include the following item- "Review of the minutes of
all closed meetings that have not yet been released for public review and determination of
which, if any, may then be released." Minutes shall not be released unless the corporate
authorities of the Village of Oak Brook find that it is no longer necessary to keep them
confidential to protect the public interest or to protect the privacy of an individual, and no
verbatim record shall be released As to any minutes, or portions thereof, not released,
the corporate authorities of the Village of Oak Brook shall find that the "need for
confidentiality still exists" as to those minutes, or portions thereof The corporate
authorities may require the village attorney's opinion regarding the release or non - release
of the respective minutes Minutes of closed meetings shall be kept indefinitely
D The Board may consider the destruction of the verbatim record of any particular closed
meeting at any regular meeting The Board shall consider whether to authorize
destruction of the verbatim record of a particular closed meeting as part of its consent
agenda, which shall include the following item for consideration, as an omnibus vote
"Authorization for destruction of the verbatim record of the closed meeting held on
date as no less than eighteen (18) months have passed and minutes have been
Ordinance 2007- BD- CL- REC -D -G -830
Establishing Procedures for Destruction
Of the Verbatim Record of Closed Meetings
Page 2 of 2
approved for such meeting A favorable vote shall be deemed to authorize the village
clerk to destroy the verbatim record of such closed meeting in a suitable manner
Section 2 That this ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form in the manner provided by law.
Section 3- That all ordinances or parts thereof in conflict with the provisions of this ordinance are
hereby repealed to the extent of such conflict.
APPROVED THIS 10th day of April, 2007
Kevin QE d i
Village P esident
PASSED THIS 10th day of April, 2007.
Ayes Trustees Kennedy, Manofsky, Sanford and Yusuf
Nays Trustees Aktipis and Craig
Absent
Zh
Lori -
ATTEST
'. eG
Linda Gonnella, CMC
Village Clerk