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S-1305 - 03/22/2011 - LIBRARY - Ordinances ExhibitsOrdinance 2011- LY -EXI -S -1305 EXHIBIT #1 Village of Oak Brook Library Special Acquisitions Policy I. Purposes The goals of the Oak Brook Public Library are: • To provide Oak Brook Public Library patrons with opportunities for information, learning and recreation through research, exhibits and other educational opportunities; • To provide for the acquisition, preservation, use and display of special items, such as art, musical instruments, artifacts and realia in support of the Mission of the Library. IL Acquisitions A. General Accessions Guidelines Authority to accept gifts of special materials, such as musical instruments, art, artifacts and realia rests with the Manager of the Village of Oak Brook and the Director of the Oak Brook Public Library, in consultation with the Oak Brook Library Commission and within the confines of the Village of Oak Brook, Library Special Acquisitions Policy. • No one may obligate the Village of Oak Brook to accept any material or object not consonant with the intent or spirit of the Village of Oak Brook, Library Special Acquisitions Policy. • The Village of Oak Brook will provide for preservation, storage, use and display in keeping with professionally accepted standards. • The Village of Oak Brook will consider all moral, legal, and ethical implications of potential acquisitions and document such acquisitions as to provenance. • The Village of Oak Brook will follow accepted practice regarding deaccession of materials. • The Village of Oak Brook will subscribe to the provisions of the UNESCO Convention prohibiting and preventing the illicit import, export, and transfer of ownership of cultural property (Nov. 14, 1970). • Neither the Village of Oak Brook staff nor members of the Oak Brook Public Library Commission shall offer appraisals of monetary value of objects to donors, or reveal the Village of Oak Brook's insurance value for the purpose of establishing a fair market value of gifts offered to the Village of Oak Brook. Donors seeking to take an income tax gift deduction must obtain an independent appraisal from an authorized appraiser. Ordinance 2011- LY -EXI -S -1305 All objects or materials deposited with the Oak Brook Public Library for possible acquisition shall have identification and be covered by insurance by the owner. The owner shall complete and sign a copy of the form used for such purposes. Such objects are not to be deposited on the Oak Brook Public Library premises for longer than thirty (30) days. The Oak Brook Public Library accepts no responsibility for notification of individuals for the return of such deposits. Items not claimed within two (2) years of deposit will be disposed of by the Oak Brook Public Library Commission or the Library Director. B. Scope of Collection 1. Current Priorities and Limitations of Collection The Oak Brook Public Library contains the following collection strengths: • A handmade quilt used as a wall hanging; • A grand piano; • Two bronze sculptures; • Lladro figurines. 2. Desired Collecting areas The Village of Oak Brook will collect: • Sculptures for display inside and outside the Library; • Equipment for accessing electronic and other media in the Library; • Musical instruments, primarily,for use in the meeting room of the Library; • Other art for display in the Library. The Village of Oak Brook will not collect: • Items that cannot be preserved or are in poor condition; • Items for which there is not display space. C. Deaccessioning Gift items may be deaccessioned on advice of the Director and the Oak Brook Public Library Commission and with the approval of the Village Manager. The Village of Oak Brook does not sanction the sale or gift of deaccessioned objects to its employees, officers, Village trustees or staff, or their representatives. Proceeds from the sale of deaccessioned materials will be used for acquisitions to the Oak Brook Public Library. Ordinance 2011- LY -EXI -S -1305 If the material to be deaccessioned was purchased by the Village of Oak Brook, it may be disposed of in whatever manner the Village Manager, in consultation with the Library Director and Library Commission, deems appropriate. It may be sold by bid, traded, offered at public auction, given outright, or discarded. If material to be deaccessioned was donated to the Village of Oak Brook, it will be disposed of only in a manner that will protect the interests, objectives, and legal status of the Village of Oak Brook. This may include returning it to original donor, sale, trade, offering at public auction, or discard.