S-1232 - 04/08/2008 - LIBRARY - Ordinances ExhibitsOrdinance 2008-LY-EX1 -S- 1232 EXHIBIT A
Village of Oak Brook
Library Special Acquisitions Policy
I. Purposes
The goals of the Oak Brook Public Library are:
• To provide Oak Brook Public Library patrons with opportunities for information,
learning and recreation through research, exhibits and other educational opportunities;
• To provide for the acquisition, preservation, use and display of special items, such as
art, musical instruments, artifacts and realia in support of the Mission of the Library.
II. Acquisitions
A. General Accessions Guidelines
Authority to accept gifts of special materials, such as musical instruments, art,
artifacts and realia rests with the Manager of the Village of Oak Brook and the
Director of the Oak Brook Public Library, in consultation with the Oak Brook Library
Commission and within the confines of the Village of Oak Brook, Library Special
Acquisitions Policy.
• No one may obligate the Village of Oak Brook to accept any material or object not
consonant with the intent or spirit of the Village of Oak Brook, Library Special
Acquisitions Policy.
• The Village of Oak Brook will provide for preservation, storage, use and display in
keeping with professionally accepted standards.
• The Village of Oak Brook will consider all moral, legal, and ethical implications of
potential acquisitions and document such acquisitions as to provenance.
• The Village of Oak Brook will follow accepted practice regarding deaccession of
materials.
• The Village of Oak Brook will subscribe to the provisions of the UNESCO
Convention prohibiting and preventing the illicit import, export, and transfer of
ownership of cultural property (Nov. 14, 1970).
• Neither the Village of Oak Brook staff nor members of the Oak Brook Public Library
Commission shall offer appraisals of monetary value of objects to donors, or reveal
the Village of Oak Brook's insurance value for the purpose of establishing a fair
market value of gifts offered to the Village of Oak Brook. Donors seeking to take an
income tax gift deduction must obtain an independent appraisal from an authorized
appraiser.
Village Board adopted November 23, 2004
• All objects or materials deposited with the Oak Brook Public Library for possible
acquisition shall have identification and be covered by insurance by the owner. The
owner shall complete and sign a copy of the form used for such purposes. Such
objects are not to be deposited on the Oak Brook Public Library premises for longer
than thirty (30) days. The Oak Brook Public Library accepts no responsibility for
notification of individuals for the return of such deposits. Items not claimed within
two (2) years of deposit will be disposed of by the Oak Brook Public Library
Commission or the Library Director.
B. Scope of Collection
1. Current Priorities and Limitations of Collection
The Oak Brook Public Library contains the following collection strengths:
• A handmade quilt used as a wall hanging;
• A grand piano;
• Two bronze sculptures.
2. Desired Collecting areas
The Village of Oak Brook will collect:
• Sculptures for display inside and outside the Library;
• Equipment for accessing electronic and other media in the Library;
• Musical instruments, primarily for use in the meeting room of the Library;
• Other art for display in the Library.
The Village of Oak Brook will not collect:
• Items that cannot be preserved or are in poor condition;
• Items for which there is not display space.
C. Deaccessioning
Gift items may be deaccessioned on advice of the Director and the Oak Brook Public
Library Commission and with the approval of the Village Manager. The Village of Oak
Brook does not sanction the sale or gift of deaccessioned objects to its employees,
officers, Village trustees or staff, or their representatives.
Proceeds from the sale of deaccessioned materials will be used for acquisitions to the Oak
Brook Public Library.
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If the material to be deaccessioned was purchased by the Village of Oak Brook, it may be
disposed of in whatever manner the Village Manager, in consultation with the Library
Director and Library Commission, deems appropriate. It may be sold by bid, traded,
offered at public auction, given outright, or discarded.
If material to be deaccessioned was donated to the Village of Oak Brook, it will be
disposed of only in a manner that will protect the interests, objectives, and legal status of
the Village of Oak Brook. This may include returning it to original donor, sale, trade,
offering at public auction, or discard.
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