S-1008 - 01/08/2002 - BUDGET - Ordinances Supporting Documents1 f
VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
Date: January 2, 2002
To: Village President and Board of Trustees
From: Darrell Langlois yyl //
a. a.
Recommendation: That the Village Board approve the attached ordinance authorizing loans
from the General Corporate Fund to the Sports Core Fund.
The current ordinance authorizing loans from the General Corporate Fund to the Sports Core Fund
expires on January 31, 2001. The following describes the authorizations last given, as well as updates
the Village Board on the loan activity for the current year. I
The prior ordinance authorized a consolidated loan of up to $790,000 in order to fund capital and
operating needs of the Sports Core dating from 1996 -2000. During November and December,
additional loans totaling $225,0001 were needed in order to fund operating expenses at the Sports Core.
This shortfall is due primarily to weather - related factors as well as the under budget performance of the
food and beverage operations for 2001 due to clubhouse construction. Accordingly, I am requesting
that the loan amount authorized be increased to $1,015,000 to cover this additional amount. Per the
draft 2002 -2006 Five -Year Financial Plan, repayment of this loan is projected to begin in 2004.
The current ordinance authorized a loan of up to $1,298,300 in order to provide funding Ifor the golf
clubhouse expansion project and a loan of $125,500 for the pool deck replacement project In advance
of receipt of the proceeds from the sale of the Westchester Park property. Since the proceeds from the
sale have not yet occurred, I am also requesting that the authorizations be extended for an additional
one -year term. To date, expenses of approximately $134,700 have been paid for engineering and
subdivision work in Westchester Park. Since the loan amount authorized for this purpose is $125,000,
it is necessary that the amount be increased to reflect the additional expenditures. We anticipate selling
the three residential lots created to fund, in part, Sports Core improvements during the f rst half of
2002.
Please let me know if you have any comments or questions.
Formal notice of these loans was given to the Village Board on November 13, 2001 In addition, the amount
loaned was $25,000 less than projected in the 2002 Municipal Budget.
scloan02 doc
B. 1) On November 27, 2001, the Board referred an application from the
Forest Preserve District requesting approval of an amendment to its
existing special use to the Plan Commission. The request would expand
the area covered by the special use to include the breezeway (connects
the two structures), foyer and new restrooms which have been
constructed to comply with ADA requirements. The Forest Preserve
District anticipates submitting a future request to further expand the
boundaries of the special use in order to include the entire retreat wing
as well as additional site improvements (i.e., new parking lots,
landscaping, etc.).
This matter was referred to the Plan Commission for hearing and
recommendation at their December 17, 2001 and to the Zoning Board of
Appeals for public hearing at their January 9, 2002 meeting.
In light of the unplanned cancellation (lack of quorum due to family
emergency) of the December 17, 2001 Plan Commission meeting, the
Village received a request from Mr. Michael Palazzetti, Program
Services Manager for the Forest Preserve District of DuPage County, to
consider a 60 -day extension of the special use. Based on the
circumstances, staff finds no reason to object to a "limited" extension of
the current special use for the Peabody Mansion and recommends Board
approval.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2002- ZO -SU -S -1007, "An Ordinance
Approving Sixth Amendment to Ordinance S -841 Extending the
Expiration Date of the Special Use Permit Granted Therein (1717 Oak
Brook Road, Oak Brook, IL 60523)," as presented and waive the full
reading thereof.
ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002 -BU -S -1008, AN ORDINANCE AUTHORIZING
A LOAN TO THE SPORTS CORE FUND
The current ordinance authorizing loans from the General Corporate
Fund to the Sports Core Fund expires on January 31, 2002. The prior
ordinance authorized a consolidated loan of up to $790,000 in order to
fund capital and operating needs of the Sports Core dating from 1996-
2000. During November and December, additional loans totaling
$225,000 were needed in order to fund operating expenses at the Sports
Core.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 January 8, 2002
D 2002 -BU -s-
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TO SPTS CORE
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B. 2) This shortfall is due primarily to weather - related factors as well as the
under budget performance of the food and beverage operations for 2001
due to clubhouse construction. Accordingly, staff is requesting that the
loan amount authorized be increased to $1,015,000 to cover this
additional amount. Per the draft 2002 -2006 Five -Year Financial Plan,
repayment of this loan is projected to begin in 2004.
The current ordinance authorized a loan of up to $1,298,300 in order to
provide funding for the golf clubhouse expansion project and a loan of
$125,500 for the pool deck replacement project in advance of receipt of
the proceeds from the sale of the Westchester Park property. Since the
proceeds from the sale have not yet occurred, staff is requesting that the
authorizations be extended for an additional one -year term. To date,
expenses of approximately $134,700 have been paid for engineering and
subdivision work in Westchester Park. Since the loan amount
authorized for this purpose is $125,000, it is necessary that the amount
be increased to reflect the additional expenditures. The Village
anticipates selling the three residential lots created to fund, in part,
Sports Core improvements during the first half of 2002.
Brief discussion ensued relative to looking into the profitability of the
Sports Core operation and working toward making it self sustaining
rather than being subsidized from the General Fund each year.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2002 -BU -S -1008, "An Ordinance
Authorizing a Loan to the Sports Core Fund ", as presented and waive
the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
1) VIDEOGRAPHER SERVICES
On November 13, 2001, the Village Board authorized staff to negotiate
an agreement with Sunrise Communications, Inc. for videographer
services. The resulting agreement provides for the videotaping of all
regular Village Board meetings, all Committee -of -the -Whole meetings,
and any official special Board meetings (e.g. Budget Workshop). The
services include production, direction, videotaping, editing and
duplication.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 January 8, 2002
SWARD CT
'IDEO