S-1060 - 01/27/2004 - BUDGET - Ordinances Supporting DocumentsVILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
Date: January 21, 2004
To: Village President and Board of Trustees
From: Darrell Langlois IM/
Recommendation: I move that the Village Board approve the attached ordinance authorizing
loans from the General Corporate Fund to the Sports Core Fund.
The current ordinance authorizing loans from the General Corporate Fund to the Sports Core Fund
expires on January 31, 2004. The following describes the authorizations last given, as well as updates
the Village Board on the loan activity for the current year.
The prior ordinance authorized a consolidated loan of up to $1,140,000 in order to fund capital and
operating needs of the Sports Core dating from 1996 -2002. As projected in the 2003 estimates that
were included in the 2004 Budget, during November and December additional loans totaling $150,000
were needed in order to fund operating expenses at the Sports Core. This shortfall is due primarily to
weather - related factors in golf operations as well as the operating performance of the Food & Beverage
operations. Accordingly, I am requesting that the loan amount authorized for this purpose be increased
to $1,290,000 to cover this additional amount. Per the 2004 -2008 Five -Year Financial Plan, repayment
of this loan is projected to begin in 2006.
The current ordinance authorized several loans where it was anticipated that proceeds from the
Westchester Park land sale would retire the loan amounts. The loan amount of $1,298,300 in order to
provide funding for the golf clubhouse expansion project can be reduced to $600,600 due to
application of the land sale proceeds received in 2003 to this project. Due to approximately $13,200 of
expenses incurred in 2003, the loan amount for Westchester Park subdivision work needs to increase to
$162,100. Due to expenses of $4,000 being incurred in 2003, the loan authorization for expenses of
the B &T Clubhouse project that exceeded the amount of installment contract proceeds needs to
increase to $451300. The loan amount of $125,500 for the pool deck replacement project is unchanged
from 2002. At the present time $933,500 is needed from the sale of the remaining two lots in order to
fully repay this portion of the loan amount'.
Please let me know if you have any comments or questions.
An additional $80,000 of proceeds is required in order to repay a 2002 loan from the golf surcharge account
that was needed to fund operating expenses
scloan2004 doc pf-_,�L
9 A. 1)
- Rose Boersma
f. Resident - Residing in Elmhurst Unit School District #205 - Ralph
Maxson
g. Resident - Residing in Salt Creek School District #48 and
Willowbrook High School District #48 & #88 - Nelly Naguib
h. At Large Member - Asif Yusuf
i. At Large Member - Harry Peters
j. At Large Member - Joyce Antoniolli
k. At Large Member - RonnDa Peters
1. At Large Member - Barbara Nasharr
in At Large Member - Connie Craig
n. At Large Member - Nuha Dabbouseh
o. Commercial Sector Representative - Jams Lundquist
Trustee Yusuf asked that he should recuse himself from the vote as he serves
on this Committee. Village Attorney Kubiesa stated he may vote.
Motion by Trustee Caleel, seconded by Trustee Miologos, to concur with
President Quinlan's recommendation and appoint Village of Oak Brook
(Trustee) - John Craig, Committee Chairman; Oak Brook Civic Association
- Carolyn Link; Butler School PTA - Linda Lod ewski; Brook Forest School
PTA - Manette Adrian; Resident - Residing in Downers Grove School
Districts #58 & #99 - Rose Boersma; Resident - Residing in Elmhurst Unit
School District #205 - Ralph Maxson, Resident - Residing in Salt Creek
School District #48 and Willowbrook High School District #48 & #88 -
Nelly Naguib; At Large Member - Asif Yusuf; At Large Member - Harry
Peters; At Large Member - Joyce Antoniolli; At Large Member - RonnDa
Peters; At Large Member - Barbara Nasharr; At Large Member - Connie
Craig; At Large Member - Nuha Dabbouseh and Commercial Sector
Representative - Janis Lundquist to the 2004 Autumn Festival Committee.
VOICE VOTE: Motion carried.
B ORDINANCES & RESOLUTIONS
1) ORDINANCE 2004- BU- S,1060, "AN ORDINANCE AUTHORIZING
A LOAN TO THE SPORTS CORE FUND."
The current ordinance authorizing loans from the General Corporate
Fund to the Sports Core Fund expires on January 31, 2004. The current
ordinance authorized several loans where it was anticipated that
proceeds from the Westchester Park land sale would retire the loan
amounts. The loan amount of $1,298,300 in order to provide funding
for the golf clubhouse expansion project may be reduced to $600,600
due to application of the land sale proceeds received in 2003 to this
VILLAGE OF OAK BROOK Minutes Page 10 of 13 January 27, 2004
IN
ORD /RES
ORD 04 -BU -S -1060,
AUTH LOAN TO
SPORTS CORE FND
9. B. 1)
project. Due to approximately $13,200 of expenses incurred in 2003,
the loan amount for Westchester Park subdivision work needs to
increase to $162,100. Due to expenses of $4,000 being incurred in
20031, the loan authorization for expenses of the B &T Clubhouse project
that exceeded the amount of installment contract proceeds needs to
increase to $45,300. The loan amount of $125,500 for the pool deck
replacement project is unchanged from 2002. At the present time
$933,500 is needed from the sale of the remaining two lots in order to
fully repay this portion of the loan amount.
Trustee Miologos inquired what would occur if the Village Board did
not approve this request. President Quinlan explained that since the
Sports Core is a Village owned facility, the Board is responsible for the
debt. She indicated that the residents need to be aware of the financial
debt of the Sports Core.
President Quinlan then explained that the Sports Core is a Village
owned facility and the General Fund must pay for the financial debt of
its operation.
Motion by Trustee Yusuf, seconded by Trustee Caleel, to pass
Ordinance 2004 -BU -S -1060, "An Ordinance Authorizing a Loan to the
Sports Core Fund." ROLL CALL VOTE:
Ayes: 6 - Trustees,Aktipis, Caleel, Craig, Korin, Miologos and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) RESOLUTION 2003 -AP -R -871, "A RESOLUTION OF
APPRECIATION" — AYESHA A. ZAHEER
President Quinlan read into the record the Resolution of Appreciation to
Ayesha A. Zaheer for service in her capacity as a member of the Zoning
Board of Appeals.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to pass
Resolution 2003 -AP -R -871, "A Resolution" of Appreciation. VOICE
VOTE: Motion carried.
C. AWARD OF CONTRACTS
1) POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
Kale Uniforms is the sole vendor. On February 12, 2003 Kale Uniforms
was the only uniform supplier who submitted a sealed bid. Kale
VILLAGE OF OAK BROOK Minutes Page 11 of 13 January 27, 2004
RES 03 -AP -R -871,
RES OF APPREC -
AYESHA ZAHEER
AWARD CT
P D UNIFM & EQUIP
. t
ORDINANCE 2004 -BU -S- 1060
ORDINANCE AUTHORIZING A LOAN
TO THE SPORTS CORE FUND
WHEREAS, Ordinance 2003 -BU -S -1032 authorized a consolidated loan of not more than
$1,140,000 from the General Corporate Fund to the Sports Core Fund in order to fund capital projects and
operating needs of the Sports Core, and
WHEREAS, an additional sum of $150,000 is needed to provide for operating and capital needs
of the Sports Core, and
WHEREAS, Ordinance 2003 -BU -S -1032 authorized a loan of not more than $1,298,300 in order
to fund the golf clubhouse expansion project, a loan of not more than $125,500 in order to fund the pool
deck replacement project, a loan of not more than $148,900 in order to fund engineering and subdivision
expenses in Westchester Park and a loan of not more than $41,300 in order to fund remaining expenses
for the completion of the B & T Clubhouse expansion project, with all four (4) loan authorizations expected
to be repaid with the proceeds from the sale of certain surplus public real estate in Westchester Park, and
WHEREAS, the amount of the loan authorized for engineering and subdivision expenses in
Westchester Park is required to be increased to $162,100, and
WHEREAS, the amount of the loan authorized to fund remaining expenses for the completion of
the Bath and Tennis Clubhouse expansion project is required to be increased to $45,300, and
WHEREAS, the proceeds from the partial sale of the surplus real estate in Westchester Park
enables reduction of the loan amount authorized for the golf clubhouse expansion project to $600,600,
and
WHEREAS, the sale of the remaining surplus public real estate in Westchester Park has not
occurred, requiring extending the remaining loan authorization for an additional one -year term
NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1 That the preamble hereinabove set forth is hereby adopted as though fully set forth
herein
Section 2 That a consolidated loan of not more than $1,290,000 from the General Corporate
Fund to the Sports Core Fund is hereby authorized in order to fund capital projects and operating needs of
the Sports Core
Section 3 That a loan of not more than $600,600 from the General Corporate Fund to the Sports
Core Fund is hereby authorized in order to fund the golf clubhouse expansion project
Section 4 That a loan of not more than $125,500 from the General Corporate Fund to the Sports
Core Fund is authorized in order to fund the pool deck replacement project
Section 5 That a loan of not more than $162,100 from the General Corporate Fund to the Sports
Core Fund is hereby authorized in order to fund engineering and subdivision expenses in Westchester
Park
M
I
Ordinance 2004 -BU -S- 1060
Authorizing a Loan to the
Sports Core Fund, Page 2
Section 6 That a loan amount of not more than $45,300 is authorized in order to fund remaining
expenses for the completion of the Bath and Tennis Clubhouse expansion project
Section 7 That the loan authorized in Section 2 hereof shall be treated as revolving loans The
Finance Director is hereby authorized to draw on the principal amounts on an as- needed basis and to
repay the outstanding balances as funds are made available.
Section 8 That any unpaid balance on these loans will be due and payable on January 31, 2005
Section 9 That all ordinances or resolutions, or parts thereof, in conflict with the provisions of this
ordinance be and are hereby repealed.
Section 10 That this ordinance shall be in full force and effect from and after passage and
approval pursuant to law
APPROVED THIS 27th day of January , 2004
r
Vi ge Presid
PASSED THIS 27th day of January , 2004
Ayes Trustees Aktipis, Caleel, Craig, Korin, Miologos and Yusuf
Nays
None
Absent None
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