S-1109 - 03/16/2005 - PERSONAL PROPERTY - Ordinances Supporting DocumentsItem 6.K.
SUBJECT: Surplus Property
ff
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 8, 2005
FROM: Rama Serences, Purchasing Clerk
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board adopt the attached ordinance
authorizing the sale of surplus equipment.
Background /History:
The attached ordinance lists outdated radio modems that were previously used in Police squad
cars.
Items will be disposed of by first advertising for bids. If no bids are received, they will be offered
to governmental and not - for - profit agencies first and then to other companies. Any remaining
items will be disposed of.
Recommendation:
Staff recommends that the Village Board adopt the attached ordinance authorizing the sale of
surplus items.
Last saved by rserence I \ISP \RSerence \WORDDOC \SURPLUS \2005 Police Modem Surplus doc
Last printed 3/3/2005 10 37 AM (-as/
R
2) HVAC Screening Project
3) Deicer Salt
E Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Part-time Document Imaging Clerk
F Budget Adjustments
H An Ordinance Granting A Variation From The Provisions Of Section 13- 6C -3F(1)
and 13- 6C -3F(3) of Title 13 ( "Zoning Regulations ") Of The Village Code Of The
Village Of Oak Brook Relative To Front and Rear Yard Setback Requirements
I A Resolution Amending Resolution 2003 -SD -FP -EXI -R -826 and Approving the
Final Plat of Subdivision Known as Zubi's Subdivision
J. A Resolution Amending Resolution 2003 -SD -FP -EXI -R -827 and Approving the
Final Plat of Resubdivision Known as Beard's Plat of Resubdivision
An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of
Personal Property by the Village of Oak Brook
L Moved to Unfinished Business from previous Agenda
M An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain
Traffic Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners
Association In The Village Of Oak Brook
7 ITEMS REMOVED FROM CONSENT AGENDA
6 G
An Ordinance granting a variation to 814 Commerce, LLC to allow ninety -six (96)
parking spaces in the front yard setback while maintaining a setback of thirty -five feet
(35') along Commerce Drive
Trustee Aktipis indicated that during the discussion and the passing of the motion that led
to this ordinance, the Board discussed the necessity of the applicant to provide some
landscaping in the rear of the parking lot so as to screen that area from the road and the
community located behind the building He noted that he has not seen any plans
regarding this particular issue in the files of this proposal He asked Community
Development Director Kallien if this issue has been addressed Director Kallien stated
that there isn't any plans as of yet He explained that it was the Board's direction that
there will be extensive plantings required as part of the construction of the new parking
lot in the front
Motion by Trustee Aktipis, seconded by Trustee Caleel, to include in the ordinance that
the following addition be included that the petitioner must present to Community
Development Director Kallien, as soon as possible, a set of plans and that those plans be
reviewed with the affected homeowner association and make certain that the homeowners
are satisfied with the screening and only under those conditions will the ordinance apply
President Quinlan stated he understands Trustee Aktipis' objective that the standard of
VILLAGE OF OAK BROOK Minutes Page 6 of 44 March 16, 2005
5. C
just to post them Once the Board adopts the schedule of meetings, it can change the
meetings but it must do so by a legislative act Thereafter the notice requirements
cited above come into play Two Trustees cannot amend an ordinance by calling a
Clerk outside of a public meeting and directing the Clerk to take action other than that
ordained by the Board. The Board itself must act to change its original legislative
act "
Trustee Zannis indicated that this is a special meeting Clerk Gonnella responded that
this is correct. Trustee Zannis stated that the minutes should be changed as such and
bring the minutes to the next Board meeting for approval
Motion by Trustee Zannis, seconded by Trustee Aktipis, to continue the Regularly
Scheduled Meeting Minutes of March 8, 2005 for approval at the next Village Board
meeting and to be corrected. VOICE VOTE Motion carried
Trustee Aktipis asked that a copy of Attorney Diamond's legal opinion of the
procedure to properly call meetings be given to the Board members
6 CONSENT AGENDA
All items on the Consent Agenda are considered to be routine 'in nature and will be
enacted in one motion
Trustee Aktipis asked that Agenda Item 6. G, An Ordinance granting a variation to 814
Commerce, LLC to allow ninety -six (86) parking spaces in the front yard setback while
maintaining a setback of thirty -five feet (35') along Commerce Drive be removed for
further discussion
tion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Consent Agenda
and authorize expenditures as amended ROLL CALL VOTE
Ayes 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis
Nays: 0 - None
Absent- 0 - None Motion carried
A. Accounts Payable for Period Ending March 4, 2005 - $300,293 96
Significant Items included in Above None
B Approval of Payroll for Pay Period Ending February 26, 2005 - $588,099 62
C Community Development Referrals
1) Villas of Oak Brook Subdivision — Preliminary Plat and Variation to the
Subdivision Regulations - 2901 Oak Brook Road, 3111, 3113 and 3115 Meyers
Road
D Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Village -wide Beautification Project
VILLAGE OF OAK BROOK Minutes Page 5 of 44 March 16, 2005
M.,