S-1038 - 05/27/2003 - PERSONAL PROPERTY - Ordinances Supporting Documents3
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VILLAGE OF OAK BROOK �
Village Board Transmittal Memorandum
DATE: May 14, 2003
SUBJECT: Surplus Property
FROM: Rania Serences, Purchasing Clerk
RECOMMENDATION: That the Village Board adopt the attached ordinance, authorizing
the sale of surplus computer equipment.
The attached list of equipment has been taken out of service and is ready for disposal
This equipment will be disposed of by first advertising for bids. If no bids are received, it will
be offered to schools and not - for - profit agencies. Any remaining items will be disposed.
The Village periodically disposes of older computer equipment for various reasons (all items
still function). The PC's listed are approximately seven (7) years old, have slow processors,
small hard drives and memory, and will not run our standard Windows 2000 or XP operating
system and Office Suite. The 15" monitors are surplus due to their small size (we
standardized on 17" a few years ago to accommodate the viewing space required for current
software). The printers are older models that are not supported by current software.
I \ ISP \RSerence \WORDDOC \SURPLUS\2003 Computer Surplus Memo doc
05/23/03 10.25 AM
MINUTES OF THE MAY 275 2003 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON JUNE 10, 2003
1 CALL TO ORDER' CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Quinlan in the Samuel E. Dean Board Room of the Village Commons
at 7 30 p.m The Pledge of Allegiance was given
2 ROLL CALL ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT- President Kevin M Quinlan, Trustees Stelios Aktipis, John W
Craig and Asif Yusuf.
ABSENT Trustees George T Caleel and Susan Chase Korin.
Trustee Elaine Miologos arrived at 7:33 p.m.
IN ATTENDANCE- Richard B Boehm, Village Manager; Dale L. Durfey, Jr,
Village Engineer; Robert L. Kallien, Jr, Director of Community Development,
Darrell J Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A Martin, Library Director; Michael J. Meranda, Public Works Director;
Bonnie Sartore, Bath & Tennis Club Manager; Acting Fire Chief Rob
Cronholm, Fire Battalion Chiefs Robert Morton and James Bodony.
3 ANNOUNCEMENTS AND OPEN FORUM- ANNOUNCE
Village Engineer Durfey announced that Hinsdale Sanitary District is in the
process of completing the Spring Road project as early as the end of this week.
4 APPROVAL OF MINUTES MINUTES - REG
BOT 05-13 -03
Motion by Trustee Aktipis, seconded by Trustee Craig, to approve the Minutes
of the Regular Board of Trustees Meeting of May 13, 2003 as presented and
waive the full reading thereof. VOICE VOTE. Motion carried.
05,,- CONSENT AGENDA: C AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
VILLAGE OF OAK BROOK Minutes
Page 1 of 10 May 27, 2003
5 Motion by Trustee Aktipis, seconded by Trustee Craig, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes- 4 - Trustees Aktipis, Craig, Miologos and Yusuf.
Nays • 0 - None.
Absent- 2 - Trustees Caleel and Konn. Motion carved.
A APPROVAL OF BILLS - $704188041
Significant items included above.
1) Bank One, NA - Interest for Series 2000 General Fund Certificates -
$10,937.50
2) Bank One, NA - Interest for Series 2001 General Fund Certificates -
$84,431 27
3) Water Resources, Inc. - Payout #3 - Automated Meter Reading Project -
$119,525.00
4) Harbour Contractors, Inc - Payout #27 - Municipal Complex Project -
$139,232.31
5) 'Mid- State Surety Corporation - Payout #5 - Municipal Complex Project
- $21,033 00 -
6) Earth Tech. Inc. - Payout #5 - GASB 34 - $12,420.91
BILLS - $704,880 41
B APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 10 2003 PYRL - 05 -10 -03
- $510,341 36 $s10,341 36
C. CHANGE ORDERS - None
D REFERRALS
1) VILLAGE OF OAK BROOK — TEXT AMENDMENTS TO ZONING
REGULATIONS TITLE 13 OF THE MUNICIPAL CODE CHAPTER
3 GENERAL ZONING PROVISIONS CHAPTER 6 — RESIDENCE
DISTRICTS CHAPTER 10 — OFFICE - RESEARCH - ASSEMBLY
DISTRICT AND CHAPTER 11 — SIGN REGULATIONS - REFER TO
PLAN COMMISSION MEETING ON JUNE 16 2003 AND ZONING
BOARD OF APPEALS FOR PUBLIC HEARING ON JULY 1 2003
E AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS • None
CHNG ORDRS
REFERRALS
TXT AMNDMNTS -
ZNG REG TTL 13-
CHAP 3, 6, 10 & 1 1
AUTH BDS, PROPS
OR NEG CNTRCTS
F ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF TREAS RPT- 04 -03
APRIL, 2003
VILLAGE OF OAK BROOK Minutes
Page 2 of 10 May 27, 2003
5 G DUPAGE MAYORS AND MANAGERS CONFERENCE - 2003 -2004
MEMBERSHIP DUES AND ANNUAL DEBT SERVICE ASSESSMENT
UH ORDINANCE 2003 -PP -EX 1 -S -103 8 "AN ORDINANCE AUTHORIZING
THE VILLAGE OF OAK BROOK TO ADVERTISE FOR BIDS TO SELL
CERTAIN PERSONAL PROPERTY TO DONATE TO SCHOOL
DISTRICTS AND OTHER NOT - FOR - PROFIT AGENCIES ITEMS
THAT RECEIVE NO BIDS AND TO DISPOSE OF REMAINING
ITEMS"
DMMC - 03/04
MMBRSHP - ANN
DBT SERV ASSESS
ORD 03- PP -EXI -S-
1038 ,
AUTH ADV BDS TO
SL PERS PROP
I APPROVAL OF SPORTS CORE FIELD USAGE — ILLINOIS ST SPRTS CRE FLD US
ANDREW SOCIETY — HIGHLAND GAMES - HIGHLAND GMS -
IL ST AND SOC
6 ITEMS REMOVED FROM CONSENT AGENDA None RMVD C AGNDA
7 BOARD & COMMISSION RECOMMENDATIONS: BD /COMM RECOM
A ATHLETICO — 625 ENTERPRISE DRIVE — VARIATION — ATHLETICO - 625
STORMWATER ORDINANCE ENTPRS DR -
STRM WTR 0RD
Zoning Board of Appeals Recommendation
Variation — The Zoning Board of Appeals by a vote of 7 to 0, have
recommended approval of the request from the property owner, Athletico
LTD for a variation to Sections 9 -5 -4 and 9 -5 -5 of the Village's Stormwater
Ordinance to permit payment of fee in lieu of providing on -site stormwater
detention. The variation is needed to accommodate a future expansion of
the building and parking lot.
In making this recommendation, the Zoning Board of Appeals found that
the petitioner has satisfactorily addressed the applicable factors (including
hardship) for approval of the variation.
Village Engineer Durfey has technical issues relative to this request and felt
that since the applicant needs to submit additional data and issues relative to
this matter need to be further explored with the DuPage County Forest
Preserve District, it would be appropriate to delay final action on this
matter
Village Engineer Durfey spoke of the problem with the DuPage Forest
Preserve property having the installation of a pipe through it. Other options
would be an underground pipe and then piping out on the ground later
Trustee Aktipis stated the Zoning Board of Appeals looked at this as a
hardship
VILLAGE OF OAK BROOK Minutes Page 3 of 10 May 27, 2003
N.,
ORDINANCE 2003- PP- EXI -S- 1038
AN ORDINANCE AUTHORIZING THE VILLAGE OF OAK BROOK TO ADVERTISE
FOR BIDS TO SELL CERTAIN PERSONAL PROPERTY, TO DONATE TO SCHOOL
DISTRICTS AND OTHER NOT -FOR- PROFIT AGENCIES ITEMS THAT RECEIVE NO
BIDS, AND TO DISPOSE OF REMAINING ITEMS
WHEREAS, in the opinion of the corporate authorities of the Village of Oak
Brook, it is no longer necessary or useful to or in the best interests of the Village of Oak
Brook to retain the personal property described on the attached list now owned by the
Village; and
WHEREAS, the Village of Oak Brook wishes to advertise for bids to sell said
personal property, to donate to school districts and other not - for - profit agencies items
that receive no bids, and to dispose of remaining items
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: Pursuant to Section 11 -76 -4 of the Illinois Municipal Code, Chapter
65, III.Comp.Stat , 5111 -76 -4, the corporate authorities find that the aforementioned
personal property is no longer necessary or useful to the Village of Oak Brook and the
best interests of the Village of Oak Brook will be served by its receipt of bids, donation,
or disposal.
Section 2: Pursuant to said Section 11 -76 -4, the Village Manager be and he is
hereby authorized and directed to advertise for bids, to donate the aforesaid items and
if there is no interest received for any items of personal property, to dispose of these
items.
Section 3. That this Ordinance shall be in full force and effect from and after its
passage, by at least three fourths of all the corporate authorities, and approval in the
manner provided by law.
PASSED THIS 27th day of May 2003.
Ayes -
Trustees Aktipis, Craig, Miologos and Yusuf
Nays
None
Absent
Trustees Caleel and Korin
Abstain.
None
APPROVED THIS 27th day of
Ordinance 2003- PP- EXI -S- 1038
Authorizing the Donation of Items
of Personal Property
Page 2
May , 2003
Approved as to Form
)q1V11U-,1,1 ,
Village Attorney
Published
Date Paper
Not Published xx