S-1077 - 07/27/2004 - LIBRARY - Ordinances Supporting Documents•
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 27, 2004
SUBJECT: A Revision of Oak Brook Public Library General Policy
FROM: Meg Klinkow, Library Director `�
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move for passage of Ordinance 2003- LY -EX1-S -1077,
"An Ordinance Amending the Oak Brook Public Library General Policy."
Background /History:
The General Policy currently prohibits eating, drinking and smoking in the Library However, Library
patrons frequently request the privilege of drinking coffee in the Library. Additionally, the Friends of the
Library have requested that they be able to hire Bath and Tennis staff to serve white wine or champagne
at their October Evergreen Concert to be held in the Library Meeting Room.
To address these perceived needs, the Library Comnrussion and I met on July 19, 2004 at a Special
Commission meeting and determined to make a recommendation to revise the General Policy Our
recommendation is made in anticipation of selling drinks and light food in the lobby, allowing drinks in
covered cups in the main part of the Library and allowing occasional alcoholic beverages in the Meeting
Room and Meeting Room garden at the discretion of the Library Director and in conformance with all
applicable statutes and Village Policies and Ordinances. A special event liquor license will be obtained in
advance of any event which involves the serving of alcoholic beverages.
Recommendation:
As per the recommendation of the Oak Brook Public Library Commission and Library Director, I request
that the General Policy be amended to read as follows.
"No smoking is allowed in the library Eating and drinking, including alcoholic beverages, are allowed at
the discretion of the Library Director in conformance with all applicable statutes and Village Policies and
Ordinances."
Last saved by Default J \WORDDOC\BOARD MEMOS\Lib general policy food drink alcohol doc vle Last printed 7/23/2004 12 52 PM
r 7
The McDonald's Corporation, the owner of the 9 588 acre Plaza II Block located at
the northeast corner of Spring Road and 22nd Street has submitted petitions seeking
approval of two special uses in order to construct a 10,512 square foot McDonald's
restaurant and McCafe on the 3.69 acres located at the northeast corner of Spring Road
and 22nd Street.
President Quinlan had previously announced that the McDonald's Corporation asked
to postpone their agenda items to the next Village Board meeting to allow the Board of
Trustees time to review their documentation.
0 E ORDINANCE 2004 -LY -EX 1 -S -1077, "AN ORDINANCE AMENDING THE OAK
BROOK PUBLIC LIBRARY GENERAL POLICY"
The General Policy currently prohibits eating, drinking and smoking in the Library
However, Library patrons frequently request the privilege of drinking coffee in the
Library. Additionally, the Friends of the Library have requested that they be able to
hire Bath and Tennis staff to serve white wine or champagne at their October
Evergreen Concert to be held in the Library Meeting Room.
To address these perceived needs, the Library Commission and Library Director
Klinkow met on July 19, 2004 at a Special Commission meeting and determined to
make a recommendation to revise the General Policy. The recommendation is made in
anticipation of selling drinks and light food in the lobby, allowing drinks in covered
cups in the main part of the Library and allowing occasional alcoholic beverages in the
Meeting Room and Meeting Room garden at the discretion of the Library Director and
in conformance with all applicable statutes and Village Policies and Ordinances. A
special event liquor license will be obtained in advance of any event which involves
the serving of alcoholic beverages.
As per the recommendation of the Oak Brook Public Library Commission and Library
Director, it is requested that the General Policy be amended to read as follows• "No
smoking is allowed in the Library Eating and drinking, including alcoholic beverages,
are allowed at the discretion of the Library Director in conformance with all applicable
statutes and Village Policies and Ordinances."
President Barbara Benezra, Friends of the Oak Brook Library, requested that the
Village Board consider amending the Library policy to allow service of wine and
champagne at the Library on behalf of the Evergreen Concerts. The concerts
previously have been held at the Oak Brook Bath & Tennis Club where this service
had been offered to the public
Motion by Trustee Caleel, seconded by Trustee Yusuf, for passage of Ordinance 2004 -
LY-EX 1 -S -1077, "An Ordinance Amending the Oak Brook Public Library General
VILLAGE OF OAK BROOK Minutes Page 9 of 18 July 27, 2004
Policy." ROLL CALL VOTE:
Ayes- 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays. 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
Y
F ORDINANCE 2004 -LY -EXI -S -1078, "AN ORDINANCE AMENDING THE
LIBRARY MEETING ROOM AND GROUP STUDY ROOMS POLICY"
The Friends of the Library have requested that they be able to hire the Bath and Tennis
staff to serve white wine or champagne at the Evergreen Concert in October to be held
in the Library Meeting Room.
The Library Commission and Library Director Klinkow met on July 19, 2004 at a
Special Commission meeting and determined to revise the Library Meeting Room and
Group Study Rooms Policy. The recommendation is to allow alcoholic beverages in
the Meeting Room and Meeting Room garden at the discretion of the Library Director
and in conformance with all applicable statutes and Village Policies and Ordinances
A special event liquor license will be obtained in advance of any event which involves
the serving of alcoholic beverages
As per the recommendation of the Oak Brook Public Library Commission and Library
Director, it is requested that the Library Meeting Room and Group Study Rooms
Policy be amended to read as follows:
"No smoking is allowed in the Library. Eating and drinking, including alcoholic
beverages, are allowed at the discretion of the Library Director in conformance with
all applicable statutes and Village Policies and Ordinances."
Motion by Trustee Caleel, seconded by Trustee Aktipis, for the passage of Ordinance
2004 -LY -EXI -S -1078, "An Ordinance Amending the Library Meeting Room and
Group Study Rooms Policy " ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays. 0 - None.
Absent. 1 - Trustee Craig Motion carried.
9. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None
B ORDINANCES & RESOLUTIONS - None.
C. AWARD OF CONTRACTS - None.
VILLAGE OF OAK BROOK Minutes Page 10 of 18 July 27, 2004
ORDINANCE 2004- LY -EX1 -S -1077
AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
WHEREAS, the Village Board of the Village of Oak Brook passed Ordinance 94- LY -E1 -S -778
entitled, "An Ordinance Adopting a General Policy for the Oak Brook Free Public Library" on August 9,
1994, and
WHEREAS, the General Policy, (hereinafter referred to as, "Policy'), adopted in 1994, requires
the Library Director and Library Commission to review that Policy biennially which was last modified on
July 8, 2003 and codified as Ordinance S -1045, and
WHEREAS, the Library Commission and Library Director recommend revisions in the section in
the Policy pertaining to permitting beverages and food in the Library, and
WHEREAS, the attached revisions have been approved by both the Oak Brook Library
Commission and the Library Director, and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1: That the revision of the Policy, a copy of which is attached hereto and incorporated
herein as Exhibit A, is hereby approved and adopted in its entirety
Section 2 That the Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law.
Section 3 That this ordinance shall be in full force and effect from and after its passage, approval
and publication as required by law
i
Section 4 That all ordinances or parts thereof in conflict with the provisions of this ordinance be
and the same are hereby repealed to the extent of such conflict
Section 5 That the attached revision to the Policy supersedes the General Policy adopted by this
Board on July 8, 2003
APPROVED THIS 27th day of July, 2004
Village 71sident
Ordinance 2004- LY -EX1 -S -1077
Adopting Revision to General
Policy for Library Page 2 of 2
PASSED THIS 27th day of July, 2004
Ayes Trustees Aktipis, Caleel, Korin, Yusuf and Zannis
Nays None
Absent Trustee Crai
ATTEST
illage Clerk
1
/I ne'4ev-
_f
Fq'�
Alp
cen