S-1046 - 08/12/2003 - PERSONAL PROPERTY - Ordinances Supporting DocumentsF 0.4f
0 7 VILLAGE OF OAK BROOK ..•
C2 �' Village Board Transmittal Memorandum
CO
REVISED
DATE: August 12, 2003
SUBJECT: Sale of Surplus Vehicles via DuPage Mayors and Managers Conference
Auction
FROM: Rania Serences, Purchasing Clerk
RECOMMENDATION: That the Village Board pass the attached ordinance declaring five
vehicles surplus and authorizing their sale through the DuPage
Mayors and Managers Conference public auction.
The attached ordinance declares five vehicles as surplus and authorizes their sale at the DuPage Mayors
and Managers Conference surplus vehicle and equipment auction. The vehicles declared surplus will
be one Police Department vehicle: unit number 303, One Public Works vehicle: unit 406, One Fire
Department vehicle: unit 910, and two Sports Core vehicles: unit numbers 701 and 703. The attached
ordinance contains the age and the approximate current mileage for these vehicles. The Conference
charges a 15% administrative fee, which will be subtracted from the gross receipts. Also, a $50 charge
is imposed on any vehicle that is brought to the auction that does not sell.
The auction is scheduled for Saturday, September 6, 2003 at the College of DuPage, with bidding
beginning at 10:00 am. As in the past years, the Village is required to supply one staff person (usually
a Police Officer) to assist the Conference with the auction. Village officers, employees and their
families are not allowed to bid on Oak Brook surplus vehicles, but are allowed to bid on vehicles from
other organizations.
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08/12/03 152 PM
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3 President Quinlan announced that Village Clerk Gonnella has qualified for first
level of membership in the International Institute of Municipal Clerks Master
Municipal Clerk Academy. The purpose of the IIMC Master Municipal Clerk
Academy is to provide professional and educational opportunities for municipal
clerks to extend beyond their present levels of development and to enhance
their skills to meet the challenges of the office of municipal clerk. He
congratulated her for efforts to enhance the clerk's office and its duties.
4. APPROVAL OF MINUTES. MINUTES
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Special Board of Trustees Meeting of July 22, 2003 at 7:00 p.m. as
presented and waive the full reading thereof. VOICE VOTE: Motion carved.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to approve the Minutes
of the Regular Board of Trustees Meeting of July 22, 2003 at 7:30 p.m. as
presented and waive the full reading thereof. VOICE VOTE: Motion carved.
5. CONSENT AGENDA: c AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Miologos and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carved.
A. APPROVAL OF BILLS - $402,058.79 APVL OF BILLS -
$402,058 79
Significant items included above:
1) Harbour Contractors, Inc. — Payout 929 — Municipal Complex Project -
$11,065.32
2) Ace World Wide Moving and Storage — Final Payout — Municipal
Complex Project - $8,375.50
3) J & R Number One in Asphalt, Inc. — Payout #6 and Final — Municipal
Complex Project - $20,797.36
B. APPROVAL OF PAYROLL: APVL OF PYRL
1) PAY PERIOD_ ENDING JULY 19, 2003 - $600,114 13 7 -19 -03 - $600,114 13
2) PAY PERIOD ENDING AUGUST 2, 2003 - $701,714.59 8 -02 -03 - $701,714 59
VILLAGE OF OAK BROOK Minutes Page 2 of 11 August 12, 2003
IV
I
B. 3) POLICE BARGAINING UNIT RETRO PAYMENT - $185,572,59 PD RETRO PAY -
$185,572 59
C. CHANGE ORDERS: None. CHNGE ORDRS
D. REFERRALS: REFERRALS
1) UNITED FINANCIAL MORTGAGE CORPORATION — 815 UNTD FIN MTG
COMMERCE — SIGN VARIATION REFER TO THE ZONING CO
COMM MERCMERC
E -SIGN
BOARD OF APPEALS FOR THEIR MEETING OF SEPTEMBER 2 VARIATION
2003
2) PALUMBO SUBDIVISION — 407 AND 409 FOX TRAIL LANE — PALUMBO SUBDIV
PLAT OF RESUBDIVISION REFER TO THE PLAN COMMISSION TRL LN PLTOOF
FOR THEIR MEETING OF AUGUST 18 2003 RESUB
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE SK BDS, PROPS OR
CONTRACTS: NEG CNTRCTS
1) BREATHING AIR COMPRESSOR BRTHNG AIR COMP
F. APPROVAL OF REQUEST FOR RELEASE OF FUNDS — OAK BROOK RLS OF FNDS - OB
HOTEL, CONVENTION AND VISITORS COMMITTEE — 20% OF THE CTE� CONY & v
ND QTR 2003
2003 SECOND QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE -$14,49887
CONVENTION & VISITORS BUREAU IN THE AMOUNT OF
$14,498.87
oe
G. RDINANCE 2003 -PP -S -1046 "AN ORDINANCE AUTHORIZING THE ORD 03- PP- S -1046-
SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY AUCT PRPTY -
THE VILLAGE OF OAK BROOK" — SURPLUS VEHICLES SRPLS VEHICLES
H. ORDINANCE 2003 -PP -S -1047 "AN ORDINANCE AUTHORIZING THE ORD 03- PP- S -1047-
SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE PRPTYSSRPLS
VILLAGE OF OAK BROOK" — SURPLUS COMPUTER EQUIPMENT CMPTR EQUIP
ITEMS REMOVED FROM CONSENT AGENDA: None.
BOARD & COMMISSION RECOMMENDATIONS
A. HAWKS SOCCER CLUB — SPECIAL USE — TITLE 13 OF THE
VILLAGE CODE — ZONING ORDINANCE — CHAPTER 10A -2 —
RECREATIONAL ACTIVITIES — TO ALLOW THE PROPERTY
LOCATED AT THE SOUTHWEST CORNER OF KENSINGTON ROAD
AND JORIE BLVD. TO BE USED AS A SOCCER FIELD
VILLAGE OF OAK BROOK Minutes Page 3 of 11 August 12, 2003
N,
RMVD C AGNDA
BD /COMM RECOM
HWKS SOCR CLB -
SPEC USE - TTLE 13
-ZNG ORD - CHAPT
10A -2 - RECRTNL
ACTIVTIES - SW
CRNER KENS /JORIE
- USE AS SOCR FLD
ORD 03- ZO- SU -EX 1-