S-1023 - 09/24/2002 - LIBRARY - Ordinances Supporting Documents� o
VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
DATE: September 18, 2002
SUBJECT: Library Policies
FROM: Ruth A. Martin, Library Director
RECOMMENDATION: That the Village Board approve the attached ordinances
adopting the Computer Use Policy, the Exhibits and Display Policy and the amended
and renamed Meeting and Group Study Rooms Policy as approved by the Library
Commission.
At the Library Commission meeting on August 20, 2002, three policies were discussed.
The Computer Use Policy, the Exhibits and Display Policy and the Meeting and Group
Study Rooms Policy were approved by the Library Commission and recommended for
Board adoption. The ordinances and policies are attached.
The Computer Use Policy entirely replaces the old and bulky Policy for Use of Public
Access Computers and Electronically Delivered Information that was used in the old
building.
The Exhibits and Display Policy is new as the new building is the first opportunity the
Village has had to provide Library exhibit and display space.
The Meeting and Group Study Rooms Policy is an amendment to the Meeting Room
Policy adopted by the Village Board on March 26, 2002 (Ordinance 2002- LY- EX1 -S- 1010).
The policy has worked quite well for the use of the Friends of OBPL Meeting Room with
the exception of having groups leave by closing time. This amendment permits the
forfeiture of the room deposit should a group not close its meeting in sufficient time to
return the room furnishings to their original arrangement and complete all clean -up by the
time scheduled on their room reservation agreement.
Additionally, policy for use of the group study rooms has been added. The changes in this
policy are in redlining form.
The Library Commission has reviewed these policies and recommends them for adoption
by the Village Board.
02- 09 -18, computers, exhibits, rooms memo doe
7 BOARD & COMMISSION RECOMMENDATIONS: None.
8 ACTIVE AGENDA (Items for Final Action
A. CONFIRMATION OF APPOINTMENTS • None.
B. ORDINANCES & RESOLUTIONS.
BD /COMM RECOM
ACTIVE AGENDA
CONFIRM APPTS
;ORDINANCE 2002- LY -EXl -S -1023 "AN ORDINANCE ADOPTING ORD 02-LY- EXI -S-
THE FIRST COMPREHENSIVE AMENDMENT TO THE LIBRARY 1023 - A USE LIB
COMPUTER USE POLICY"
At the Library Commission meeting on August 20, 2002 this policy was
discussed and approved by the Library Commission and recommended
for Board adoption.
The Computer Use Policy entirely replaces the old and bulky Policy for
Use of Public Access Computers and Electronically Delivered
Information that was used in the old building.
Trustee Savino asked of the internet disclaimer within the policy
Library Director Martin responded that public libraries stand by the
quality of the materials that are provided using professional selection
tools. She stated that with the Internet, there was no ability to make
selections and therefore the Library cannot guarantee the quality, the
accuracy or the currency of any information. She added that a filter was
placed on youth computers, but that they are an imperfect solution and
the Commission did not want people to think that because there is a
filter in place that the Library is guaranteeing that a child will not see
something that a parent may not want a child to see.
She also commented that, in addition, the Library cannot guarantee that
if something is downloaded off of one of the Library computers that it
does not have a virus even though the computers do have anti virus
software.
Motion by Trustee Korm, seconded by Trustee Caleel, that the Village
Board pass Ordinance 2002 -LY -EXI -S -1023, "An Ordinance Adopting
the First Comprehensive Amendment to the Library Computer Use
Policy ". ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino
Nays. 0 - None.
Absent: 0 - None. Motion carved.
VILLAGE OF OAK BROOK Minutes Page 6 of 12 September 24, 2002
0
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ORDINANCE 2002- LY- EX1 -S- 1023
AN ORDINANCE ADOPTING THE FIRST COMPREHENSIVE AMENDMENT
TO THE LIBRARY COMPUTER USE POLICY
WHEREAS, on July 28, 1998, the Village Board passed an Ordinance S -908 entitled, "An
Ordinance Adopting a Policy for Use of Public Access Computers and Electronically Delivered Information
for the Oak Brook Free Public Library ", and
WHEREAS, because the use of computers and the internet at the library has increased markedly
since the passage of this ordinance, the Library Commission and Library Director have reviewed and
revised this policy, and
WHEREAS, the Library Commission and Library Director have approved a revised policy
regarding the use of computers in the library, which is attached hereto as Exhibit A, and
WHEREAS, the Library Commission has recommended that the Village Board adopt the attached
Comprehensive Amendment to the Computer Use Policy, and
WHEREAS, it is in the best interests of the Village of Oak Brook that the attached First
Comprehensive Amendment to the Computer Use Policy be adopted
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1 That the provisions of the preamble hereinabove set forth are hereby adopted as
though fully set forth herein
Section 2 That the First Comprehensive Amendment to the Computer Use Policy, a copy of
which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its
entirety and supersedes all prior editions of the Library's computer use policy, including the policy
adopted on July 28, 1998 by Ordinance S -908
Section 3 That the Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law
Section 4 That this ordinance shall be in full force and effect from and after passage and
approval pursuant to law
Section 5 That all ordinances or parts thereof in conflict with the provisions of this ordinance be
and the same are hereby repealed to the extent of such conflict
PASSED THIS 24th day of September , 2002
Ayes Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino
Nays
None
Absent None
Abstain None
APPROVED THIS 24thday of September , 2002
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Approved as to Form
. a
Village Attorney
Ordinance 2002- LY- EX1 -S- 1023
Adopting First Comprehensive
Amendment to the Library Computer
Use Policy, Page 2
Village President
Published 10 -02 -2002 Pamphlet form
Date Paper
Not Published