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S-1024 - 09/24/2002 - LIBRARY - Ordinances Supporting DocumentsVILLAGE OF OAK BROOD � y Village Board Transmittal Memorandum NY U DATE: September 18, 2002 SUBJECT: Library Policies FROM: Ruth A. Martin, Library Director RECOMMENDATION: That the Village Board approve the attached ordinances adopting the Computer Use Policy, the Exhibits and Display Policy and the amended and renamed Meeting and Group Study Rooms Policy as approved by the Library Commission. At the Library Commission meeting on August 20, 2002, three policies were discussed. The Computer Use Policy, the Exhibits and Display Policy and the Meeting and Group Study Rooms Policy were approved by the Library Commission and recommended for Board adoption. The ordinances and policies are attached. The Computer Use Policy entirely replaces the old and bulky Policy for Use of Public Access Computers and Electronically Delivered Information that was used in the old building. The Exhibits and Display Policy is new as the new building is the first opportunity the Village has had to provide Library exhibit and display space. The Meeting and Group Study Rooms Policy is an amendment to the Meeting Room Policy adopted by the Village Board on March 26, 2002 (Ordinance 2002- LY- EX1 -S- 1010). The policy has worked quite well for the use of the Friends of OBPL Meeting Room with the exception of having groups leave by closing time. This amendment permits the forfeiture of the room deposit should a group not close its meeting in sufficient time to return the room furnishings to their original arrangement and complete all clean -up by the time scheduled on their room reservation agreement. Additionally, policy for use of the group study rooms has been added. The changes in this policy are in redlining form. The Library Commission has reviewed these policies and recommends them for adoption by the Village Board. 02- 09 -18, computers, exhibits, rooms memo doe 8. B. 2) ORDINANCE 2002 -LY -EXI -S -1024 "AN ORDINANCE ADOPTING ORD 02-LY- EXI -S- THE LIBRARY EXHIBITS AND DISPLAYS POLICY" 1024 - ADPT LIBR EXHBTS & DISPLY POLICY At the Library Commission meeting on August 20, 2002 this policy was discussed and approved by the Library Commission and recommended for Board adoption. The Exhibits and Displays Policy is new as the new building is the first opportunity the Village has had to provide Library exhibit and display space. Motion by Trustee Korin, seconded by Trustee Savino, to pass Ordinance 2002- LY -EXl -S -1024, "An Ordinance Adopting the Library Exhibits and Displays Policy" ROLL CALL VOTE: Ayes. 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) ORDINANCE 2002- LY -EXl -S -1025 "AN ORDINANCE ADOPTING ORD-02-LY- EXI -S- THE FIRST COMPREHENSIVE AMENDMENT TO THE LIBRARY MTG RMS a GRP MEETING ROOMS AND GROUP STUDY ROOMS POLICY" STDY RMS POLICY At the Library Commission meeting on August 20, 2002 this policy was discussed and approved by the Library Commission and recommended for Board adoption. The Meeting and Group Study Rooms Policy is an amendment to the Meeting Room Policy adopted by the Village Board on March 26, 2002. The policy has worked quite well for the use of the Friends of OBPL Meeting Room with the exception of having groups leave by closing time. This amendment permits the forfeiture of the room deposit should a group not close its meeting in sufficient time to return the room furnishings to their original arrangement and complete all clean -up by the time scheduled on their room reservation agreement. Additionally, the use of the group study rooms has been added. Motion by Trustee Korn, seconded by Trustee Savmo, to pass Ordinance 2002 -LY -EX 1- S- 10205, "An Ordinance Adopting the First Comprehensive Amendment to the Library Meeting Rooms and Group Study Rooms Policy " ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 7 of 12 September 24, 2002 ORDINANCE 2002- LY- EX1 -S- 1024 AN ORDINANCE ADOPTING THE LIBRARY EXHIBITS AND DISPLAYS POLICY WHEREAS, the Village of Oak Brook has recently constructed a new public library which was opened for use on March 9, 2002, and WHEREAS, the new library contains certain exhibit and display areas, and WHEREAS, the Library Commission has approved the attached Exhibits and Displays Policy which governs exhibits and displays in the library, and has recommended approval by the Village President and Board of Trustees, WHEREAS, it is in the best interests of the Village of Oak Brook that the attached Exhibits and Displays Policy be adopted NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows: Section 1 That the provisions of the preamble are hereby adopted as though fully set forth herein Section 2 That the Oak Brook Public Library Exhibits and Displays Policy, a copy of which is labeled Exhibit A, attached hereto and incorporated herein, is hereby approved and adopted in its entirety Section 3 That the validity of any action otherwise taken by the Board in accordance with applicable State law shall not be invalidated, impaired or otherwise affected by noncompliance with any part of the procedures or policy set forth in this ordinance Section 4 That the Village Clerk is authorized and directed to publish this ordinance in pamphlet form in the manner provided by law Section 5 That all ordinances or resolutions or parts of ordinances and resolutions in conflict with this ordinance are hereby repealed Section 6 That this ordinance shall be in full force and effect from and after passage and approval pursuant to law PASSED THIS 24tlday of September, 2002 Ayes Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino Nays None Absent None Abstain None r` APPROVED THIS 24th day of September, 2002 'P �MP2.13� �u lerk Approved as to Form Village Attorney Ordinance 2002- LY -EX1 -S -1024 Adopting Library Exhibits and Displays Policy, Page 2 4Vage:tresident Published 10 -02 -2002 Pamphlet form Date Paper Not Published