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S-1357 - 12/11/2012 - BUDGET - Ordinances Supporting DocumentsITEM 11.13.1) �A AGENDA ITEM Regular Board of Trustees Meeting of December 11, 2012 SUBJECT: 2013 Municipal Budget FROM: Sharon Dangles Finance Director BUDGET SOURCE/BUDGET IMPACT: Ordinance Adopting the 2013 Budget RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2012 - BU -EX -S -1357, an Ordinance Adopting the Budget of the Village of Oak Brook for 2013. Backeround/Histo The Village of Oak Brook operates under the Budget Officer Act as outlined in Chapter 24, Section 8 -2 -9 of the Illinois Compiled Statutes, as revised. The Act requires the Village President and Board of Trustees to adopt the annual budget prior to the beginning of the fiscal year to which it applies and provides that the budget shall serve as the Village's annual appropriation ordinance. Attachment A — This reflects a summary of all funds estimated 2013 revenues and expenditures. Attachment B — This reflects a summary of all funds comparing 2013 expenditures and 2012 expenditures. Budget Ordinance S -1357 is attached for your review. Attached to the final ordinance are revenue and expenditure summaries for each fund. Recommendation: It is recommended that the Village Board adopt Ordinance 2012- BU -EX -S -1357, an Ordinance Adopting the Budget of the Village of Oak Brook for 2013. Arn ORDINANCE 2012- BU -EX6 -S -1357 AN ORDINANCE ADOPTING THE BUDGET OF THE VILLAGE OF OAK BROOK FOR 2013 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Findings: The President and Board of Trustees find that the tentative annual budget of the Village of Oak Brook for 2013 has been conveniently available to public inspection for at least ten (10) days prior to its passage in pamphlet form as prescribed by the corporate authorities. A public hearing has been held prior to final action on the budget, notice of which hearing was given by publication in a newspaper having general circulation in the Village of Oak Brook, said notice having been published at least one week prior to the time of hearing. The hearing on the budget was held not less than one week after the tentative annual budget was published, by placing it on file with the Village Clerk for public inspection. Section 2: The sums set forth for the purposes indicated in the 2013 Municipal Budget of the Village of Oak Brook attached hereto and made a part hereof are hereby budgeted to pay all necessary expenses and liabilities of the Village of Oak Brook for the fiscal period beginning January 1, 2013 and ending December 31, 2013. Section 3: The Village of Oak Brook hereby approves and adopts the 2013 Municipal Budget as attached hereto. Section 4: In case of a vacancy in any office specified in this Ordinance, the Appointing Authority shall not be required to fill such office, if, in his or her judgment or discretion, there is no necessity therefore. Section 5: The 2013 Municipal Budget may be amended as provided by law. Section 6: This ordinance shall be in full force and effect from and after passage and approval pursuant to law. APPROVED THIS 11'h day of December, 2012. Gopal G. Lalmalani Village President PASSED THIS 11th day of December, 2012. Ayes: Nays: Absent: Ordinance 2012- BU -EX6 -S -1357 Adopting 2012 Budget Page 2 of 2 ATTEST: Charlotte K. Pruss Village Clerk 0 VILLAGE OF OAK BROOK, ILLINOIS Budget Summaries Revenue and Expenditures Comparison Summary Fiscal Year 2013 Budgeted Budgeted Fund Revenues Expenditures Variance General Fund $ 20,204,215 $ 20,161,565 $ 42,650 Special Revenue Funds Hotel /Motel Tax 1,356,000 1,288,335 67,665 Motor Fuel Tax 201,000 - 201,000 Foreign Fire Insurance Tax 50,400 54,525 (4,125) Capital Project Fund Promenade Tax Increment Financing 439,110 435,370 3,740 Infrastructure Fund 5,746,200 5,874,250 (128,050) Enterprise Funds Water Works System 7,571,800 6,291,795 1,280,005 Sports Core 3,604,870 3,422,860 182,010 Internal Service Funds Garage 785,110 755,500 29,610 Self Insurance 2,746,315 2,970,200 (223,885) Capital Replacement 384,250 1,327,000 (942,750) Trust Funds Police Pension 3,562,855 2,172,830 1,390,025 Fire Pension 3,180,975 2,215,505 965,470 TOTAL ALL FUNDS $ 49,833,100 $ 46,969,735 $ 2,863,365 VILLAGE OF OAK BROOK, ILLINOIS Budget Summaries Expenditures Comparison Summary Fiscal Year 2013 and 1012 General Fund Hotel /Motel Motor Fuel Tax Foreign Fire* Infrastructure Promenade T.I.F. Water Sports Core Self- Insurance Garage Equipment Replacement Police Pension* Fire Pension* Expenditures 2013 Budget 20,161, 565 1,288, 335 54,525 5,874,250 435,370 6,291,795 3,422,860 2,970,200 755,500 1,327,000 2,172, 830 2,215,505 2012 Budget 19,806,755 993,760 89,525 8,641,125 415,265 7,221,955 3,305,485 3,156,200 765,545 534,500 2,177,915 2,109, 070 Budget Increase/ (Decrease) 354,810 294,585 (35,000) (2,766,875) 20,105 (930,160) 117,375 (186,000) (10,045) 792,500 (5,085) 106,435 Total Expenditures 46,969,735 49,217,090 (2,247,355) VILLAGE OF OAK BROOK, ILLINOIS Budget Summaries Fund BalanaeAnalysis Fiscal Year 2013 Projected Budgeted Budgeted 2013 Projected Cash Balance Revenues Expenditures Changeln Cash Balance 12/31/2012 2013 2013 Cash 12/31/2013 General Fund $ 11,375,309 $ 20,204,215 $ 20,161,565 $ 42,650 $ 11,417,959 Special Revenue Funds Hotel /Motel Tax Motor Fuel Tax Foreign Fire Insurance Tax Capital Project Fund Promenade Tax Increment Financing Infrastructure Fund Enterprise Funds Water Works System Sports Core Internal Service Funds Garage Self Insurance Capital Replacement Trust Funds Police Pension Fire Pension TOTAL ALL FUNDS 2,653,571 1,356,000 1,288,335 67,665 2,721,236 677,501 201,000 - 201,000 878,501 188,188 50,400 54,525 (4,125) 184,063 222,922 439,110 435,370 3,740 226,662 3,890,890 5,746,200 5,874,250 (128,050) 3,762,840 3,496,201 7,571,800 6,291,795 1,280,005 4,776,206 (80,152) 3,604,870 3,422,860 182,010 101,858 2,246 785,110 755,500 29,610 31,856 574,342 2,746,315 2,970,200 (223,885) 350,457 2,688,615 384,250 1,327,000 (942,750) 1,745,865 29,257,636 3,562,855 2,172,830 1,390,025 30,647,661 23,071,332 3,180,975 2,215,505 965,470 24,036,802 $ 78,018,601 $ 49,833,100 $ 46,969,735 $ 2,863,365 $ 80,881,966 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 GENERAL CORPORATE FUND BUDGET General Sales Tax 10,900,000 State Income Tax 660,000 Replacement Tax 285,000 York Township Road and Bridge Tax 40,000 Use Tax 1 126,000 Charitable Games Tax 1,000 Grants 111,420 Utility/Telecommunications Tax 4,910,000 Liquor Licenses 140,000 Scavenger Licenses 8,000 Taxi Licenses 29,000 Tobacco Licenses 1,700 Raffle Licenses 325 Building Permits 335,000 Electrical Permits 200,000 Plumbing Permits 22,000 Alarm Application Fees 55,000 Annual Alarm Permit Fee 150 Accessory Structure Permits 23,000 HVAC Permits 47,500 Demolition Permits 15,000 Application/Occupancy Fees 45,000 Misc. Licenses and Permits 30,000 Solicitation Permits 750 Elevator Inspections 95,000 Zoning /Subdivision Application Fees 11,000 Plan Review Fees 40,000 Building /Inspection Fees 165,000 Ambulance Fees 570,000 Toll Road Fire /EMS Service 40,000 Special Services -EMS 18,000 Special Services -Fire 4,000 False Alarm Fees -Fire 11,000 Compliance Waming Tickets 3,000 Fingerprinting 3,700 Special Services -Police 60,000 Field Services - Police 150 Misc. Support Services 2,000 False Alarm Fees -Police 25,000 Eng. Plan Review & Inspections 10,000 Subdivision Review & Inspections 2,000 Fire Plan Review Fees 15,000 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 GENERAL CORPORATE FUND (cont d) BUDGET Library Services 8,000 Bad Debts (200,000) Court Fines 200,000 Village Fines 50,000 Training Reimbursement - Police 2,360 Administrative Towing Fees 80,000 Administrative Misc. Fines 12,000 Library Fines 8,000 Interest 30,000 Franchise Fees 165,000 Rental Income 132,960 Road Maintenance Reimbursement 13,500 Miscellaneous 80,000 Transfer From Water Fund 408,700 Transfer From Other Funds 153,000 Total General Corporate Fund 20,204,215 HOTEUMOTEL TAX FUND BUDGET Hotel /Motel Tax 830,000 Grants 522,000 Interest Income 4,000 Total Hotel /Motel Tax Fund 1,356,000 MOTOR FUEL TAX FUND BUDGET Motor Fuel Tax Allotments 200,000 Interest Income 1,000 Total Motor Fuel Tax Fund 201,000 FOREIGN FIRE INSURANCE TAX FUND BUDGET Foreign Fire Insurance Tax 50,000 Interest Income 400 Total Foreign Fire Insurance Tax Fund 50,400 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 INFRASTRUCTURE FUND BUDGET Non -Home Rule Sales Tax 5,015,000 Transfer From Other Funds 156,200 Grants 560,000 Miscellaneous 5,000 Interest Income 10,000 Total Infrastructure Fund PROMENADE SPECIAL TAX ALLOCATION BUDGET Real Estate Taxes 362,000 Interest Income 75 Sales Tax 77,035 Total Promenade Special Tax Allocation WATER FUND BUDGET Water Sales 7,415,000 Unmetered Sales 25,000 Water Connection Fees 20,000 Meter Fees 10,000 Special Services 27,000 Interest Income 12,000 Miscellaneous 62,800 Total Water Fund SPORTS CORE FUND BUDGET Late Payment Penalty 2,300 Grants 187,800 Miscellaneous 2,850 Bad Debts (1,000) B & T Family Resident 74,325 B & T Individual Resident 2,835 B & T Senior Resident 3,985 B & T Senior Family Resident 14,730 B & T Family Non - Resident 178,920 B &T Non-Resident-Individual 990 B & T Senior Non - Resident 2,150 5,746,200 439,110 7,571,800 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 SPORTS CORE FUND (conVd) BUDGET B & T Senior Family Non - Resident 3,115 B & T Resident - Social 1,415 B & T Non - Resident - Social 3,465 B &T Corporate Non - Resident - Social 815 B & T Corporate Family 20,945 B &T Discount (28,830) 10 Day Pass - Resident 2,160 10 Day Pass - Non - Resident 4,550 Open Field Rental 203,460 Sponsorship Revenue 20,000 Independence Day/Taste 180,000 Swim Guest Fees 5,640 Swim Lessons 1,200 Swim Team Fees 29,000 Membership Alloc -Swim (4,550) Polo Admission Charges .22,890 B & T Resident - Tennis Assoc. 1,050 B & T Non - Resident - Tennis Assoc. 6,000 Tennis Guest Fees 200 Tennis Court Time 5,200 Outdoor Tennis Lessons 8,000 Summer Tennis Programs 29,000 Membership Alloc- Tennis (2,160) Tennis Pro Shop Sales 500 Beverage Sales 25 Clubhouse Rental Income 160,000 Candy /Cigarette Sales 7,800 Food Sales - Poolside 46,250 Food Sales -Golf 128,000 Beverage /Liquor Sales - Poolside 20,640 Beverage /Liquor Sales -Golf 180,000 Interest 400 Golf Unlimited Resident 88,400 Golf Junior Resident 2,025 Golf Senior Resident 33,000 Golf Unlimited Non - Resident 32,770 Golf Unlimited Corporate Resident 17,915 Golf Non - Resident Junior 2,950 Golf Non - Resident Senior 11,045 Golf Green Fees Non- Resident 700,000 Golf Green Fees Resident 260,000 Golf Lessons 27,000 Driving Range Fees 229,000 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 SPORTS CORE FUND (confd) Equipment Rental 2,200 Power Cart Rental 340,000 Hand Cart Rental 6,000 Golf Pro Shop Sales 197,500 Handicap Sales 9,000 Cash Over /Short (500) Golf Surcharge 120,000 Interest Income 500 Total Sports Core Fund SELF - INSURANCE FUND BUDGET Village Contributions 1,470,315 Park District Contributions 370,000 Employee Contributions . 400,000 Retiree Contributions 500,000 COBRA Contributions 5,000 Interest Income 1,000 Total Self- Insurance Fund GARAGE FUND BUDGET Charges for Services Interest Income Total Garage Fund 785,010 100 EQUIPMENT REPLACEMENT FUND BUDGET Charges For Services 331,750 Miscellaneous 40,000 Interest Income 12,500 3,604,870 2,746,315 785,110 Total Equipment Replacement Fund 384,250 VILLAGE OF OAK BROOK CERTIFIED ESTIMATE OF REVENUES January 1, 2013 - December 31, 2013 POLICE PENSION FUND Village Contributions Employee Contributions Investment Income Total Police Pension Fund BUDGET 1,087,855 375,000 2,100,000 FIREFIGHTERS' PENSION FUND BUDGET Village Contributions Employee Contributions Interest Income Total Firefighters' Pension Fund 1,015,975 265,000 1,900,000 3,562,855 3,180,975 Total All Funds 49,833,100