S-1248 - 12/15/2008 - BUDGET - Ordinances Supporting Documents•
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AGENDA ITEM
Special Board of Trustees Meeting
of
December 15, 2008
SUBJECT: 2009 Municipal Budget
FROM: Darrell Langlois
BUDGET SOURCE/BUDGET IMPACT: 2009 Budget Ordinance
n
RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2008 -
BU -EX3 -S -1248, an Ordinance Adopting the Budget of the Village of Oak Brook for 2009.
Background/History:
On December 6, 2008, the Village Board held a workshop meeting to discuss the draft 2009
Budget and 2009 -2013 Five -Year Financial Plan. A formal Public Hearing on the 2009 Budget
was held on December 9, 2008. At the meeting on December 6, 2008 the Village Board directed
a number of changes to be made, which are as follows:
• The 2009 Budget shall be based on flat sales tax revenue instead of the 3% assumption
contained in the draft budget.
• The proposed budget for all full time and regular part time salary line items and related
benefits shall be reduced by I% in order to reduce the overall personnel cost increase.
• In order to preserve General Corporate Fund reserves, the equipment replacement charges
budgeted for 2008 in the General Corporate Fund shall be rescinded and the $400,000
proposed for 2009 shall be removed from the budget.
• The remainder of the General Corporate Budget for 2009 shall be revised until such time
as the "2009 Change in Cash ", as found on Page 7 of the draft Budget, is below a decline
of $200,000, which is approximately the amount budgeted for new Forestry expenditures.
The revised 2009 Budget as presented takes into account all of the Board directed changes as
well as the following staff recommended changes:
• The Garage Fund chargeback to a number of funds and programs has been reduced from
$800,000 to $675,000 in recognition of significantly lower fuel costs.
• The lower level washroom remodeling project ($25,000) and Public Works kitchenette
remodeling ($10,000) will be deferred until at least 2010.
• The amount budgeted for work on Old Butler School has been reduced from $50,000 to
$30,000. All of this amount will likely be spent on mold removal.
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• In Legislative and General Management, the amount budgeted for computer related
capital expenditures was reduced by $5,000 and the - amount budgeted for reception and
entertainment in the Board of Trustees budget will be reduced by $12,500. This change
will likely result in the elimination of the Board and Commission Dinner and the
Employee Holiday Parry.
• In Finance, a number of line items were reduced totaling approximately $2,800.
• In Public Works, $2,700 was removed from the General Equipment budget.
• In the Library, $5,900 was removed from a number of different line items.
• In the Police Department, a part time telecommunication operator was removed resulting
in savings of over $32,000. This change increases the FTE reduction in Police from 2.5
to 3.0.
• In the Fire Department, approximately $23,500 was eliminated in a number of line items.
• In Community Development, the amount budgeted for consulting related to the
Commercial Revitalization Plan was reduced from $30,000 to $26,900.
In total, the 2009 operating budget for the General Corporate Fund has been reduced by
approximately $325,000 from the amount contained in the original draft budget discussed on
December 6, 2008.
After making all of these adjustments, the projected decline in cash balance for 2009 in the
General Corporate Fund is $173,715, which is below the Village Board directed target of
$200,000. The projected ending cash balance is $9,167,459, which is $799,805 more than
projected in the initial 2009 Draft Budget. The ending cash balance is $223,198 below the six
month operating reserve requirement of $9,390,658, which equates to approximately 5.86
months.
As indicated to the Village Board in the last Manager's Memo, the 2009 Budget for the Water
Fund has been increased by $95,000 for engineering services (Account 451- 76200) and $1.8
million for constructions costs (Account 451- 91000) related to water main work on West 22nd
Street. In the Infrastructure Fund (Account 461- 76200), the budget has been increased by
$48,100 for engineering design for the street lighting part of West 22"d Street.
Budget Ordinance 5 -1248 is attached for your review. Attached to the final ordinance is a
revenue exhibit, an expenditure exhibit, and a fund summary.
Recommendation:
It is recommended that the Village Board adopt Ordinance 2008- BU -EX3 -S -1248, an Ordinance
Adopting the Budget of the Village of Oak Brook for 2009.
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ORDINANCE 2008- BU -EX3 -S -1248
AN ORDINANCE ADOPTING THE BUDGET OF THE
VILLAGE OF OAK BROOK FOR 2009
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows.
Section 1 Findings
The President and Board of Trustees find that the tentative annual budget of the Village of Oak
Brook for 2009 has been conveniently available to public inspection for at least ten (10) days prior to its
passage in pamphlet form as prescribed by the corporate authorities A public hearing has been held prior
to final action on the budget, notice of which hearing was given by publication in a newspaper having
general circulation in the Village of Oak Brook, said notice having been published at least one week prior
to the time of hearing The hearing on the budget was held not less than one week after the tentative
annual budget was published, by placing it on file with the Village Clerk for public inspection
Section 2 The sums set forth for the purposes indicated in the 2009 Municipal Budget of the
Village of Oak Brook attached hereto and made a part hereof are hereby budgeted to pay all necessary
expenses and liabilities of the Village of Oak Brook for the fiscal period beginning January 1, 2009 and
ending December 31, 2009
Section 3 The Village of Oak Brook hereby approves and adopts the 2009 Municipal Budget as
attached hereto
Section 4 In case of a vacancy in any office specified in this Ordinance, the Appointing Authority
shall not be required to fill such office, if, in his or her judgment or discretion, there is no necessity
therefore
Section 5 The 2009 Municipal Budget may be amended as provided by law
Section 6 This ordinance shall be in full force and effect from and after passage and approval
pursuant to law
APPROVED THIS 15th day of December, 2008
John W Craig
Village President
PASSED THIS 15th day of December, 2008
Ayes
Nays
Absent
Ordinance 2008- BU -EX3 -S -1248
Adopting 2009 Budget
Page 2 of 2
ATTEST
Charlotte K Pruss
Village Clerk
NOTICE OF
PUBLIC HEARING
Village of Oak Brook
Du Page and
Cook Counties
In Illinois
The Village President and
Board of Trustees will con-
duct a public hearing on the
Vil-
budget for the the
lage
lase Oak Brook for the
CERTIFICATE OF PUBLICATION
of
of
twelve -month calendar year
commencing January 1,
Paddock Publications Inc.
2009 and ending December
31, 2009 at 7:15 p.m on Tues-
day, December 09, 2008. The
�
meeting will be held in the
Samuel E Dean Board
D&Iffeigd
Room at the Village Hall,
1200 Oak Brook Road, Oak
Brook, Illinois.
The proposed be 2009 a ailMunici-
Budget will be available
pal bl
Corporation organized and existing under and by virtue of the laws of
for review by the public at
the Oak Brook Library at
the State of Illinois, DOES HEREBY CERTIFY that it is the publisher
600 Oak Brook Road and at'
the Village Hall at 1200 Oak
of the DAILY HERALD. That said DAILY HERALD is a secular
Brook Road The Village
welcomes Your comments
the December 9, 2008
newspaper and has been circulated daily in the Village(s) of
y
at
meeting on the Proposed
2009 Municipal Budget.
Addison, Bensenville, Bloomingdale, Carol Stream, Glendale Heights,
s/Darrell J. Langlois
finance Director/
Glen Ellyn, Itasca, Keeneyville, Lisle, Lombard, Medinah, Naperville,
Treasurer
Published in Daily Herald
Oak Brook, Oakbrook Terrace. Roselle, Villa Park, Warrenville,
November 24, 2008
c4122274>S
West Chicago, Wheaton, Winfield, Wood Dale
County(ies) of DuPage
and State of Illinois, continuously for more than one year prior to the
date of the first publication of the notice hereinafter referred to and is of
general circulation throughout said Village(s), County(ies) and State.
I further certify that the DAILY HERALD is a newspaper as defined in
"an Act to revise the law in relation to notices" as amended in 1992
Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a
notice of which the annexed printed slip is a true copy, was published
November 24, 2008 in said DAILY HERALD.
IN WITNESS WHEREOF, the undersigned, the said PADDOCK
PUBLICATIONS, Inc., has caused this certificate to be signed by, this
authorized agent, at Arlington Heights, Illinois.
PADDOCK PUBLICATIONS, INC.
DAILY HERALD NEWSPAPERS
BY /*`�
Authorized A nt
Control # 4122274