R-1598 - 11/22/2016 - IDOT - Resolutions Supporting Documents ITEM 6.E.2)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R � K . BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
November 22, 2016
SUBJECT: 2017 Permit Resolution- IDOT
FROM: Doug Patchin,Public Works Director
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve Resolution
R-1598 in lieu of a permit bond for permit work within State rights-of-way by Village
employees.
Background/History: Attached please find a letter from Thomas Gallenbach of IDOT
requesting that Oak Brook adopt a resolution that would be used in lieu of a permit bond
when work is performed by the Village employees on State rights-of-way, including
emergency work. This is in keeping with past practice.
The attached Resolution has been drafted by the Village's Legal Department
Recommendation:
I recommend that the Village Board approve Resolution R-1598
BOT AGENDA Page 1
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RECEIVED NOV 07 2036
Illinois
Mice of Highways Project Implementation/ Region 1 /district 1
201 West Center Court I Schaumburg,Illinois 60196-109G
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PERMITS i
Resolution for Construction on State Highway
November 3, 2016
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The Honorable Gopal G, Lalmalani
Village President
Village of Oak Brook i
1200 Oak Brook Road I
Oak Brook, IL 60523-2255
Dear Village President L.almalani;
Chapter 121 of the Illinois revised statutes requires that any person, firm or
corporation desiring to do work on state maintained rights of way must first
obtain a written permit from the Illinois department of transportation. This
includes any emergency work on broken watormains or sewers.
A surety bond is required with each permit application to Insure that all work is �
completed in accordance with state specifications and that the right of way is
properly restored.
For permit work to be performed by employees of a municipality a resolution is
acceptable in lieu of the surety bond. This resolution does not relievo
contractors hired by the municipality from conforming with the normal bonding
requirements nor from obtaining permits.
The resolution should be enacted for a period of two years. This procedure will
save time and effort as well as reduce the annual paperwork associated with an i
annual resolution, j
In order to expedite the issuance of permits to your municipality during the next
two calendar years the attached sample resolution should be adopted and a
signed and certified copy thereof returned to this office. This resolution does i
not constitute a blanket permit for work in the State system. A separate
application must be made In each Instance. In the case of an emergency,
verbal authority may be given prior to receipt of the written application. After
normal working hours or weekends, this authority can be obtained from our
Communications Center at(847)705-4692.
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November 3, 2016
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We would appreciate the cooperation of your community in withholding the
Issuance of building permits along State highways until the builder shows
evidence of a State highway permit having been obtained. Our permit staff
would be willing to answer any questions you may have regarding current
policies or practices and to work with your planning commission on any new
developments within your municipality.
Do not hesitate to contact Ms. Beverly Hawley, Office Coordinator at(847) 705-
4142.
Very truly yours,
John F=ortmann, P.E.
Region One Engineer
Bye_.:A)/(I 6 P
/r� .(r�`,
Thomas G. Gallenbach, P.E.
"traffic Permits Engineer
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RESOLUTION
Whereas, the_____W _ hereinafter referred to as MUNICIPALITY, located
in the County of_J , State of Illinois, desires to undertake, In the years
20_and 20_, the location,construction,operation and maintenance of driveways and i
street returns, watermain, sanitary and storm sowers, street light, traffic signals,
sidewalk, landscaping, etc., on State highways, within said MUNICIPALITY, which by
law and/or agreement come under the jurisdiction and control of the Department of i
Transportation of the State of Illinois hereinafter referred to as Department,and,
Whereas, an individual working permit must be obtained from the Department prior to
any of the aforesaid Installations being constructed either by the MUNICIPALITY or by a
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private person of firm under contract and supervision of the MUNICIPALITY.
NOW,THEREFORE, be It resolved by the MUNICIPALITY:
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FIRST: That MUNICIPALITY hereby pledges Its good faith and guarantees that all '
work shall be performed in accordance with conditions of the permit to be granted by
(lie Department, and to hold Stale of Illinois harmless during the prosecution of such
work, and assume all liability for damages to person or property due to accidents or
otherwise by reason of the work which It to be performed under the provision of said
permit.
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SECOND: That all authorized officials of the MUNICIPALITY are hereby instructed and
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authorized to sign said working permit on behalf of the MUNICIPALITY.
hereby certify the
above to be true copy of the resolution passed by the
MUNICIPALITY. Dated this day
Of A.D.
Corporate Seal
By:
RESOLUTION 2016-IDOT-HWY-CNSTRUCT-R-1598
A RESOLUTION CONCERNING CONSTRUCTION ON STATE HIGHWAYS
WHEREAS, the Village of Oak Brook ("Municipality'l located in the Counties of DuPage and
Cook, State of Illinois, desires to undertake, in the calendar years 2017 and 2018, the location,
construction, operation and maintenance of driveways and street returns, water mains, sanitary and storm
sewers, street lights, traffic signals, sidewalks, landscaping, etc., on State highways within the Village that
come under the jurisdiction and control of the Department of Transportation of the State of Illinois
("Department'); and
WHEREAS, an individual working permit must be obtained from the Department before any of the
aforesaid installations are constructed, either by the Municipality or by a private person or firm under
contract and supervision of the Municipality;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Guaranty: Hold Harmless and Assumption of Liability. The Municipality hereby
pledges its good faith and guarantees that all work shall be performed in accordance with conditions of
the permit to be granted by the Department, and to hold the State of Illinois harmless during the
prosecution of such work, and assume all liability for damages to person or property due to accidents or
otherwise by reason of the work which is to be performed under the provision of said permit.
Section 3: Authorization:All authorized officials of the Municipality are hereby instructed and
authorized to sign said working permit during the effective period of this resolution on behalf of the
Municipality.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
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APPROVED THIS 22nd day of November, 2016
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of November, 2016
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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