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R-1608 - 01/10/2017 - GIS - Resolutions RESOLUTION 2017-IT-GIS-AG-R-1608 A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE EXTENSION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND MUNICIPAL GIS PARTNERS, INC.TO PROVIDE GIS SUPPORT SERVICES WHEREAS, the Village is a member of the GIS Consortium ("Consortium"), which is an organization comprised of municipalities in northeastern Illinois to share the costs of establishing a regional Geographic Information Systems program ("Program"); and WHEREAS, on behalf of its members, the Consortium has selected Municipal GIS Partners, Inc. ("MGP')for the provision of services related to the Program ("Services"); and WHEREAS, MGP has previously provided satisfactory services to the Village during the past few years; and WHEREAS, the term of the Village's current agreement ("Agreement'l ended at the end of 2016; and WHEREAS, the Village desires to amend the Agreement to extend its term to the end of 2017 pursuant to a supplemental statement of work, which is attached hereto as Exhibit ("SOW'); and WHEREAS, because the Consortium has selected MGP, and the Village is a member of the Consortium, Village staff has recommended that the Village waive competitive bidding and approve the SOW for the Services; and WHEREAS, the President and Board of Trustees, being fully advised in the premises, have determined that it is in the best interests of the Village and its residents to so waive competitive bidding and to approve the SOW for the Services; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding requirements for the purchase of the Services shall be, and they are hereby, waived in accordance with Section 1-7-4 of the Village Code. Section 3: Approval of Purchase of GIS Support Services. The purchase of Services from MGP in a total amount not to exceed $120,108.00 shall be, and is hereby, approved. Section 4: Approval of the SOW. The President and Board of Trustees hereby approve the SOW with MGP in substantially the same form as attached as Exhibit A, and in a final form approved by the Village Attorney. Section 5: Execution of the SOW. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the SOW between the Village after receipt of the final SOW fully executed by MGP. Section 6: Effective Date. This Resolution shall be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. Resolution 2017-IT-GIS-AG-R-1608 Approving the Waiver of Competitive Bidding and Authorizing an Agreement with Municipal GIS Partners,Inc. Page 2 of 3 APPROVED THIS 10th day of January, 2017 Gopal G. Lalmalani Village President PASSED THIS 10th day of January, 2017 Ayes: Trustees Adler, Mar, Manzo, Moy, Tiesenga, Yusuf Nays: None Absent: None ATTE Charlotte K. Pruss Village Clerk s ti as y Resolution 2017-IT-GIS-AG-R-1608 Approving the Waiver of Competitive Bidding and Authorizing an Agreement with Municipal GIS Partners,Inc. Page 3 of 3 EXHIBIT A Supplemental Statement of Work Pursuant to and in accordance with Section 1.2 of that certain GIS Consortium Service Provider Contract dated January 1, 2015 (the "Contract") between the Village of Oak Brook, an Illinois municipal corporation (the "Municipality") and Municipal GIS Partners, Incorporated (the "Consultant"), the parties hereby agree to the following SUPPLEMENTAL STATEMENT OF WORK, effective January 1, 2017 ("SOW'): 1. Description of Additional Services: No additional services beyond such Services described in any previously approved SOWs to the Contract are added by this SOW. 2. Proiect Schedule/Term: Pursuant to Section 5.2 of the Contract, this SOW shall extend the Initial Term for an additional one (1) year period. For the avoidance of doubt, this Renewal Term shall commence on January 1, 2017 and remain in effect for one(1) year. 3. Projected Utilization: As set forth in Section 4.1(c) of the Contract, the project utilization shall adjust each calendar year in accordance with the annual rates approved by the Board of Directors of GISC. The projected utilization for the calendar year beginning January 1, 2017 and ending December 31, 2017 is set forth in this SOW as follows: A. X hours of GIS Specialist B. 986 hours of GIS/RAS Specialist C. 99 hours of Client Account Manager D. 99 hours of GIS Analyst E. 55 hours of GIS Platform Administrator F. 55 hours of GIS Application Developer G. 55 hours of GIS Manager 4. Service Rates: As set forth in Section 4.1(c) of the Contract, the service rates shall adjust each calendar year in accordance with the annual rates approved by the Board of Directors of GISC. The service rates for the calendar year beginning January 1, 2017 and ending December 31, 2017 is set forth in this SOW as follows: A. $ 77.80 per hour for GIS Specialist CHICAGO/#2773452.1 B. $ 81.30 per hour for GIS/RAS Specialist C. $ 99.00 per hour for Client Account Manager D. $ 99.00 per hour for GIS Analyst E. $ 123.30 per hour for GIS Platform Administrator F. $ 123.30 per hour for GIS Application Developer G. $ 123.30 per hour for GIS Manager Total Not-to-Exceed Amount for Services (Numbers): $120,108.30. Total Not-to-Exceed Amount for Services (Figures): one hundred twenty thousand one hundred eight dollars and thirty cents. In the event of any conflict or inconsistency between the terms of this SOW and the Contract or any previously approved SOW, the terms of this SOW shall govern and control with respect to the term, projected utilization rates, service rates and scope of services. All other conflicts or inconsistencies between the terms of the Contract and this SOW shall be governed and controlled by the Contract. Any capitalized terms used herein but not defined herein shall have the meanings prescribed to such capitalized term in the Contract. SIGNATURE PAGE FOLLOWS CHICAGO/#2773452.1 Signature Page to Supplemental Statement of Work IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as of ZAOLLAM 11 , AVL1 . ATTEST: VILLAG OF BR 90K By: By: Name Name: PA4 A t,M14 LAiJ i Its: Its: Vn.LAGA. PR4Sil&O-F ATTEST: CONSULTANT: MUNICIPAL GIS PARTNERS, INCORPORATED By: By: Name: Donna Tho64y U Name: Thomas Thomey Its: Office Administrator Its: President CHICAGO/#2773452.1