R-1606 - 01/10/2017 - LIBRARY - Resolutions Supporting Documents ITEM 9.13. 1)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B Rc , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 10,2017
SUBJECT: Award of Contract for Library Books
FROM: Sue Madorin, Library Director S/V
Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $55,000 in 531 and 541 Library Accounts
RECOMMENDED MOTION:
I move that the Village Board waive further bidding since Illinois Library Systems
already conducted the bid process with the major book jobbers, issue purchase
orders for books to Baker & Taylor, Inc. and Brodart, and approve Resolution
2017-LY-PC-R-1606.
Backstround/History:
Pursuant to the provisions of Title 1-7-10 of our village Code, we are permitted to join
with other governmental units in order to benefit from cooperative purchasing
agreements.
Books
Two primary book jobbers that serve the Village of Oak Brook are Baker&Taylor and
Brodart. The discounts for 2017 are as follows:
Type of Book/Binding Baker& Taylor Brodart
Trade Bindings 43.5% 44%
Library Bindings 20% 20%
Mass Market Paperbacks 40% 40%
University Press 10% 10%
Shipping&Handling %s% of invoice I%of invoice
BOT AGENDA Page 1
RG
Although the Village has the option to bid the purchase of books, we do not have the
combined purchasing power of Illinois Library Systems and as such we would not
receive as good a discounted price.
Multiple other vendors are used throughout the year based on product availability and
price.
Recommendation:
The Village Board should authorize purchase orders for library books from Baker &
Taylor, Inc. and Brodart and approve Resolution R-1606.
BOT AGENDA Page 2