R-1609 - 01/24/2017 - SPORTS CORE - Resolutions Supporting Documents G� OF 04A, ITEM 6.13.2)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
January 24, 2017
SUBJECT: Sports Core Field 3 Usage- Eclipse Select Soccer Club Tournaments
FROM: Sean Creed/Golf Course Superintendent/Manager
BUDGET SOURCE/BUDGET IMPACT: 816 - Open Fields ($5250.00)
RECOMMENDED MOTION: I move that the Village Board approve Resolution 2017-
SC-AG-EX-R-1609 A RESOLUTION APPROVING AND AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK
BROOK AND ECLIPSE SELECT SOCCER CLUB, INC. TO ALLOW THE USE OF A
SPORTS CORE SOCCER FIELD
Background/History:
The Sports Core has historically been the venue for a spring soccer tournament. The dates
requested for this year's spring event are Friday, April 28, 2017 through Sunday,April 30th,
2017. The Eclipse Select Soccer Club, Inc. has been the primary user of the Sports Core's soccer
fields without incident and the owners of the soccer goals. The fee for the spring event is
$5250.00.
Recommendation:
I recommend that this resolution and usage agreement with Eclipse Select Soccer Club, Inc. be
approved.
RG
Last saved by rkane J:\ALL ROCS\6-BOTMEMOS\Eclipse Select Soccer Tournaments 2017-memo doe-correct.docx
Last printed 1/19/2017 1:57 PM
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RESOLUTION 2017-SC-AG-EX-R-1609
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND ECLIPSE SELECT SOCCER CLUB, INC.
TO ALLOW THE USE OF A SPORTS CORE SOCCER FIELD
WHEREAS, Eclipse Select Soccer Club, Inc. ("Eclipse") has requested to use Field 3 located
within the Village's Sports Core ("Field 3") to host a youth soccer tournament from April 28, 2017 through
April 30, 2017 in return for paying the Village a license fee; and
WHEREAS, Eclipse has used the soccer fields located within the Village's Sports Core in the past
without incident; and
WHEREAS, the Village and Eclipse desire to enter into and execute an agreement allowing
Eclipse to use Field 3 for the soccer tournament("Agreement'); and
WHEREAS, the Village supports youth participation in safe and supervised athletic activities
within the Village; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Eclipse in substantially the same form as
attached as Exhibit A.
Section 3: Authorization and Execution of the Aoreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement in substantially the same form as
attached hereto as Exhibit A after receipt of the final Agreement fully executed by Eclipse.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-SC-AG-EX-R-1609
Agmt.w/Eclipse Soccer
Page 2 of 3
APPROVED THIS 24th day of January, 2017
Gopal G. Lalmalani
Village President
PASSED THIS 24th day of January, 2017
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-SC-AG-EX-R-1609
Agmt.w/Eclipse Soccer
Page 3 of 3
Exhibit A
t
it REVIEW OF CONTRACTS
Awardin Agency: ! Type of Contract:
_ Vol ,
Department: Program/ c
count umber:
_ p
Awarded Contract Price: Budgeted Amount:
�p s- � w
Under $20,000 [] $500,001 - $1,000,000 '
[] $20,000 - $500,000
[� Over $1,000,000
&V41t.•h4-c n JAD ell.
Name: SC Date: dl t 1� t7
Name: Date: g ('7
Name: `
Date:
Name: Date:
[� Three (3) Originals signed by other party Date/Initials
(� Original provided to staff member for other party Date/Initials
1
[-1 Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees- Date/Initials: