S-1486 - 01/24/2017 - BUDGET - Ordinances Supporting Documents t
ITEM 8.13.
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R K K . BUTLER GOVERNMENT CENTER
op
eoZe
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
January 24, 2017
SUBJECT: 2017 Budget Amendment
FROM: Jason Paprocki, Finance Director J
BUDGET SOURCE/BUDGET IMPACT: Amending the 2017 Budget for the General
Corporate Fund, Account 421-90400, Structural Improvements to increase for an additional
$426,678.
RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2017-BU-
AMEND-S-1486, "An Ordinance Amending the 2017 Budget" contingent upon the approval of
the Airport Electric Company contract for the Butler Government Center Electrical Systems
Upgrade Project.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from "one corporate object or purpose to another
corporate object or purpose". Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to "delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the
budget officer or executive officer of the municipality". The Village has defined a corporate
object or purpose to be an individual program or fund. Sub-classes within object classes have
been defined as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget
administration and how these variances are to be addressed:
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
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2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board
of Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
Recommendation:
I recommend that the Village Board adopt Ordinance 2017-BU-AMEND-S-1486, "An
Ordinance Amending the 2017 Budget" contingent upon approval of the Airport Electric
Company contract for the Butler Government Center Electrical Systems Upgrade Project.
The funding source of this amendment will come from General Fund cash reserves. If
the contract with Airport Electric Company is not passed, this budget amendment is not
required.
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