R-1629 - 03/14/2017 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.13.5)
BOARD OF TRUSTEES MEETING
VILLAGE of SAMUEL E. DEAN BOARD ROOM
OAK B R92. K , BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 14, 2017
SUBJECT: Professional Services Agreement with American Infrastructure
Technologies, LLC
�1
FROM: Doug Patchin,Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $49,770 (Water Fund#451-90900)
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-
1629, and a Professional Engineering Services Agreement with American Infrastructure
Technologies, LLC in the amount of $49,770 for the design, the development of
construction and bidding documents, and the construction observation of four (4)
commercial water meter vaults serving Oakbrook Center.
Background/History:
It was determined during the 2016 water leak survey that 3% of the village's water loss
came from system leaks. Some of these leaks were on private water mains; these mains
are connected to the village water system. Additionally, many of these mains are on
private property and are un-metered; therefore, water loss in these private areas would go
unaccounted. There are several large private areas within the village's water system, and
Oakbrook Center is one of the private areas that needs to be addressed.
The Village attorney has reviewed and approved the agreement.
Recommendation:
Staff recommends the Village Board approve Resolution R-1629, and a Professional
Engineering Services Agreement with American Infrastructure Technologies, LLC in the
amount of $49,770 for the design, the development of construction and bidding
documents, and the construction observation of four (4) commercial water meter vaults
serving Oakbrook Center.
BOT AGENDA Page 1 rp/;
RESOLUTION 2017-WA-METR-OBC-R-1629
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK
AND AMERICAN INFRASTRUCTURE TECHNOLOGIES, LLC
FOR ENGINEERING SERVICES RELATED TO
COMMERCIAL WATER METER VAULTS AT OAKBROOK CENTER MALL
WHEREAS, the Village desires to retain engineering services for the design, bidding and
construction observation of four commercial water meter vaults serving the Oakbrook Center Mall
("Services'j; and
WHEREAS, American Infrastructure Technologies, LLC ("AIT'), previously performed a
comprehensive study of the Village's water system; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and AIT desire to enter into and execute an agreement for AIT to provide
the Services to the Village for an amount not to exceed $49,770.00; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Agreement. The President and Board of Trustees hereby approve
the Agreement with AIT for the Services in substantially the same form as attached as Exhibit A.
Section 3: Authorization and Execution of Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village after receipt of
the final Agreement fully executed by AIT.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-WA-METR-OBC-R-1629
Authorizing Agreement With AIT,Inc.
For Engineering Services Re:Master Water Meters
At Oakbrook Center
Page 2 of 3
APPROVED THIS 14th day of March, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of March, 2017.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-WA-METR-OBC-R-1629
Authorizing Agreement With AIT,Inc.
For Engineering Services Re:Master Water Meters
At Oakbrook Center
Page 3 of 3
EXHIBIT A
AGREEMENT
1
�w 1
Lj
• � REVIEW OF CONTRACTS
Awardin Agency: Ty e of Contract:
D rtment: P�rog a lrl/Account Number:
Awarded Contract Price: Dudgeted Amount:
❑ Under $20,000 ❑ $500,001 - $1,000,000
$20,000 - $500,000
Over $1,000,000
i -
Y S
�fl�! YlC?1L.f !✓1 ` 'u
1
OEPA MIEN IRECTaR SIGN 1TURf
Name:
Date:31g1;,,.17
Name:
Name: Date:
yi
Name:'- r, Date:
. r
Y
❑ Three (3) Originals signed by other party Date/Initials
CI Original provided to staff member for other party Date/Initials
1
❑ Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Boaro of Trustees Date/Initials: