R-1638 - 04/25/2017 - ITEC - Resolutions Supporting DocumentsBOT AGENDA
Regular Board of Trustees Meeting
SUBJECT: Contract Approval
FROM: Jim Fox, Information Technology Director
BUDGET SOURCE/BUDGET IMPACT:
Program - Telecom Services (#151
RECOMMENDED MOTION:
Agreement for Communication Services to create a virtual private network (VPN) link
between the Butler Government Center and Fire Station 93 at 725 Enterprise Dr
between the Village of Oak Brook and Comcast Cable Communications Management, LLC
and approve Resolution 2017-IT
Background/History:
In June 2012, the Village entered into a 5 year agreement with
telephone service circuit to provide a
Government Center and Fire Sta
AT&T expires on June 26, 2017
$225.
The Village was notified in August
Board (ETSB) of their plan to upgrade the county
System for Public Safety Dispatching
service on July 1, 2018 has significant minimum bandwidth requirements
improvements in the Village’s computer network infrastructure
to Fire Station 93 to support the new CAD functionality.
Village staff recognizes the increasing
in future years. The option that offers the greatest value
dedicated Comcast Business Service network fiber optic
Government Center and Fire Station 93
BOT AGENDA Page 2
greater Managed Internet bandwidth now with the flexibility of adding additional bandwidth in
the future if the need arises.
Recommendation:
I move that the Village Board waive bidding and approve a Agreement for Communication
Services to create a virtual private network (VPN) link between the Butler Government Center
and Fire Station 93 at 725 Enterprise Drive by and between the Village of Oak Brook and
Comcast Cable Communications Management, LLC and approve Resolution 2017-IT-
INTERNET-AG-R-1638.
RESOLUTION 2017-IT-INTERNET-AG-R-1638
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING AN INTERNET SERVICES AGREEMENT WITH
COMCAST CABLE COMMUNICATIONS MANAGEMENT INC.
WHEREAS, in June 2012, the Village entered into a 5 year agreement with AT&T for a dedicated
T1 telephone service circuit to provide a voice/data communication link between the Butler Government
Center and Fire Station 93 at 725 Enterprise Drive; and
WHEREAS, pursuant to the Current Agreement, AT&T expires on June 26, 2017 and provides a
1.5Mbps connection with a monthly cost of $225; and
WHEREAS, the Village was notified in August 2016 by the DuPage County Emergency
Telephone System Board (ETSB) of their plan to upgrade the county-wide Computer Aided Dispatch
(CAD) System for Public Safety Dispatching. The new system has significant minimum bandwidth
requirements which will require a 20Mbps connection to Fire Station 93 to support the new CAD
functionality; and
WHEREAS, it would not be practical for the Village to go out to bid at this time for the Improved
Managed Internet Network Service because: (i) the Village is currently bound by a Comcast Agreement
for Managed Internet Service to the Butler Government Center and the Oak Brook Public Library; and (ii)
there are very few providers that provide Managed Internet Service in the area; and
WHEREAS, the Village staff has recommended that the Village Board waive competitive bidding
for the Improved Managed Internet Service and enter into an agreement with Comcast to provide the
Improved Internet Service to Fire Station 93; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to waive competitive bidding for
the Improved Internet Service and to approve the purchase of the Improved Internet Services from
Comcast pursuant to the agreement attached to this Resolution as Exhibit A ("Agreement");
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, and ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements for the Services. The advertising
and bidding requirements for the purchase of the Improved Internet Services is hereby waived in
accordance with Section 1-7-4 of the Village Code.
Section 3: Approval of Agreement. The President and Board of Trustees hereby approve
the purchase of the Improved Internet Service and the Agreement with Comcast in substantially the same
form as attached as Exhibit A, and in a final form approved by the Village Attorney.
Section 4: Execution of the Agreement. The Village Manager and the Village Clerk shall be,
and are hereby, authorized to execute and attest, on behalf of the Village the Agreement between the
Village and Current after receipt of the final Agreement fully executed by Comcast.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-IT-INTERNET-AG-R-1638
Approving an Agreement with Comcast for Internet Services
Page 2 of 3
APPROVED THIS 25th day of April, 2017
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of April, 2017
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-IT-INTERNET-AG-R-1638
Approving an Agreement with Comcast for Internet Services
Page 3 of 3
EXHIBIT A