R-1649 - 07/11/2017 - PUBLIC WORKS - Resolutions RESOLUTION 2017-BGC-HVAC-R-1649
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH TRANE U.S. INC.
IN RELATION TO THE MAINTENANCE OF THE HVAC UNITS
AT THE BUTLER GOVERNMENT CENTER
WHEREAS, in 2015 the Village Board approved upgrading the HVAC units that serve the west
wing of the Butler Government Center (collectively, "HVAC Units") which resulted in converting the
operational controls from pneumatic controls to a computerized Building Automation System ("BAS");
and
WHEREAS, it is desired to have an agreement in place for maintenance and/or repair
("Services") of the HVAC Units and BAS; and
WHEREAS, US Communities previously conducted a bid process for Services; and
WHEREAS, the Village staff has recommended that the Village waive competitive bidding and
approve a five-year agreement with Trane U.S. Inc. ("Trane")for services; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the agreement for services with Trane.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for Services of the HVAC Units and BAS are hereby waived in accordance with Section 1-
7-4 of the Village Code.
Section 3: Authorization of Agreement for Services of the HVAC Units and BAS. The
President and Board of Trustees hereby approve the five-year agreement for Services of the HVAC Units
and BAS in an amount not to exceed $150,125 over the five-year period.
Section 4: Approval of Agreement. The President and Board of Trustees hereby approve
the agreement with Trane in substantially the same form as attached as Exhibit A ("Agreement"), and in
a final form approved by the Village Attorney.
Section 5: Execution of the Agreement. The Village President and Village Clerk shall be,
and hereby are, authorized to execute the Agreement between the Village and Trane after receipt of the
final Agreement fully executed by Trane.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-BGC-HVAC-R-1649
Approving the Agreement for Services of
HVAC Units and Building Automation System
Page 2 of 2
APPROVED THIS 11th day of July, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of July, 2017.
Ayes: Trustees Baar, Cuevas, Manzo, Saived, Tiesenga
Nays: None
Absent: Trustee Yusuf
ATTEST:
,
Charlotte K. Pruss
Village Clerk
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Resolution 2017-BGC-HVAC-R-1649
Approving the Agreement for Services of
HVAC Units and Building Automation System
Page 3 of 2
EXHIBIT A