R-1661 - 09/12/2017 - PUBLIC WORKS - Resolutions Supporting Documents y
ITEM 6.E.6)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 12, 2017
SUBJECT: Award of Contract—Unit#513 —Skid Steer Loader Replacement
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $38,000 is budgeted in Equipment
Replacement(342-90200) for this purchase.
RECOMMENDED MOTION:
I move that the Village Board waive further bidding since the National Joint Purchasing
Alliance (NJPA) already conducted the bid process and issue a purchase order to West
Side Tractor Sales, Naperville, Illinois for one (1) 2017 John Deer 324E Skid Steer
Loader in the amount of$49,988.26, and approve Resolution R-1661.
Background/History:
Public Works reviews the long range equipment replacement schedule each year. The
schedule is based upon historical usage, expected design/useful life and economics. The
2007 Atlas Bobcat Skid Steer Loader currently used by Public Works is scheduled for
replacement and is used for many duties such as parking lot snow removal, parkway
restorations, and safety pathway and street maintenance. Its daily use has taken a toll
mechanically and repair costs are increasing. The Skid Steer Loader is essential to the
efficient operation of the Public Works Department. The cost of the Skid Steer Loader is
more than the budgeted amount by $11,988.26. There are ample funds in this program
due to lower than expected costs for other projects budgeted in this program.
The attached quote indicates pricing received through a bid conducted by NJPA
Purchasing Cooperative.
Pursuant to the provisions of Section 1-7-10 of the Code of Ordinances and Compiled
Statutes, the Village is permitted to join with other governmental units in order to benefit
from cooperative purchasing arrangements. If approved on Tuesday, delivery is expected
approximately 30—60 days after receipt of order.
BOT AGENDA Page 1
The 2007 Atlas Bobcat Skid Steer Loader will be sold through the State of Illinois iBid
Program(an ordinance to declare the equipment surplus will be presented at that time).
Recommendation:
That the Village .Board waive further bidding since the National Joint Purchasing
Alliance (NJPA) already conducted the bid process and issue a purchase order to West
Side Tractor Sales, Naperville, Illinois for one (1) 2017 John Deer 324E Skid Steer
Loader in the amount of$49,988.26, and approve Resolution R-1661.
BOT AGENDA Page 2
WEST SIDE
.JOHN DEERE V40U
TRACTOR
SALES CO
July 26, 2017
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, IL
630-990-3000
2017 John Deane 324E Skid Steers
NJPA Cooperative Contract 032515-JDC.
All the prices in the detailed sections are Per machine basis.
Machine ConSQuration
Code Description Qty Unit Price
OBGOT 324E SKID STEER LOADER BASE 1 41,475.00
800 NO PACKAGE 1 IN BASE
990 SWITCHABLE EH&FOOT CONTROLS 1 5,585.00
1050 TWO SPEED SKID STEER 1 1,608.00
1301 ENGINE TURBO 4TNV98CT 1 2,613.00
1501 ENGLISH OPERATING MANUALS&DECALS 1 0.01
2440 12X 16.5 12PR GALAXY HULK 1 2,470.00
3002 HIGH FLOW HYDRAULICS 1 1,830.00
3100 RIDE CONTROL 1 995.00
4001 2"SEAT BELT WITH SHOULDERSTRAP 1 212.00
5001 POWER QUIK TATCH 1 724.00
5204 CAB WITH HEAT,DEFROST&AIR 1 4,473.00
6003 AIR SUSPENSION SEAT 1 452.00
6501 REVERSE FAN DRIVE 1 830.00
6800 HORN 1 140.00
7100 EH PERFORMANCE PACKAGE 1 798.00
8040 BACKUP ALARM 1 105.00
8050 COLD START PACKAGE I IOV 1 303.00
8060 PRE CLEANER 1 455.00
8305 2ND SET COUNTERWEIGHT 1 349.00
8340 RADIO,AM/FM/WB WITH AUX INPUT 1 540.00
8395 KEYLESS START 1 399.00
9046 76 INCH HEAVY DUTY CONSTRUCTION BUCKET WITH 1 1,319.00
List Price $ 67,675.01
Discount 33% $ 22,332.75
Net Price $ 45,342.26
Custom Jobs
Code Description Qty Price
DIr provide Pre-Delivery Inspection,Supplies and Fuel Fill 1 605.80
Dealer Provided Delivery 1 600.00
Labor for field installed kits 1 612.00
Ext Warranty EXTENDED COMPREHENSIVE WARRANTY EXPIRES 36 1 1,772.22
AT417736 ADAPTOR KITS 2 580.98
Total Price $ 4,171.00
Quote Summa r unit
Item Description Prices
Machine Net Price $ 45,342.26
Custom Jobs $ 4,171.00
Price per Machine $ 49 513.26
Destination Freight Charge
Naperville,IL 60563 $ 475.00
Total Net Price Quantity (1) $ 49,988.26
Net Price less Trade-Ins $ 49,988.26
Warranty Terms
324E includes- 12 Months STANDARD Full Machine Warranty
EXTENDED COMPREHENSIVE WARRANTY EXPIRES 36 MONTHS/3000 HOURS OR WHICHEV
Remarks:
Please note that this quote is valid for 30 days. Purchase cards are accepted--a 3%transaction fee will
be calculated into the PO total for the credit card invoice payment.
Dave Shannon -Sales Representative West Side Tractor Sales- (630) 355-7150- Fax(630)355-7173 -
Dshannon @westsidetractorsales.com
RESOLUTION 2017-PW-PG-R-1661
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE PURCHASE OF A SKID STEER LOADER
WHEREAS, the Village Public Works Department is in need of a new skid steer loader
("Loader's; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, the National Joint Purchasing Alliance administers a purchasing program
("Purchasing Program"), which permits local governments to purchase equipment according to
contracts bid and negotiated by the Purchasing Program, resulting in significant savings for the Village;
and
WHEREAS, the Purchasing Program sought bids for the purchase of the Loader and identified
West Side Tractor Sales of Naperville, Illinois ("WSTS") as the lowest responsible bidder to provide the
Loader; and
WHEREAS,WSTS bid to sell the Loader for a sum of$49,988.26.00; and
WHEREAS the Village desires to purchase the Loader from WSTS pursuant to WSTS's bid with
the Purchasing Program; and
WHEREAS, because the Purchasing Program already conducted competitive bidding processes
for the Loader, the Village staff has recommended that the Village waive competitive bidding and approve
the purchase of the Loader from WSTS; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Loader from WSTS;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Loader is hereby waived in accordance with Section 1-7-4 of the
Village Code.
Section 3: Authorization of Purchase of the Loader. The President and Board of Trustees
hereby approve the purchase of the Loader from WSTS.
Section 4: Execution of Required Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchase pursuant to Sections 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-PW-PG-R-1661
Approving the Purchase of
Skid Steer Loader
Page 2 of 2
APPROVED THIS 12th day of September, 2017
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of September, 2017
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk