R-1692 - 01/09/2018 - GOLF - Resolutions RESOLUTION 2018-SC-GOLF-R-1692
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE EXECUTION OF PURCHASE ORDER AND LEASE AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND E-Z-GO TEXTRON, INC.
IN REGARD TO THE REPLACEMENT OF UTILITY AND GOLF CARTS
WHEREAS,the Village's utility and golf cart fleet("Fleet")used by the Oak Brook Golf Course was
last replaced in 2012; and
WHEREAS, on behalf of its members, the National Intergovernmental Purchasing Alliance
("NIPA")already conducted the bid process for Golf Cart Replacement and E-Z-Go Textron of Lake Zurich,
Illinois("E-Z-Go'l was selected as the successful bidder; and
WHEREAS, E-Z-Go has provided the Fleet in the past and staff has been satisfied with the Fleet;
and
WHEREAS, because NIPA has selected E-Z-Go, and the Village is a member of NIPA, Village staff
has recommended that the Village waive competitive bidding and approve a Purchase Order and six-year
Lease Agreement for E-Z-Go to replace the Fleet; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding and
to approve the Purchase Order and Lease Agreement for the Fleet.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Fleet shall be, and they are hereby,waived in accordance with Section
1-7-4 of the Village Code.
Section 3: Approval of the Purchase Order. The President and Board of Trustees hereby
approve the Purchase Order regarding the purchase of six utility carts by and between the Village and E-
Z-GO in an amount of$40,901.22 in a form acceptable to the Village Manager and Village Attorney.
Section 4: Approval of the Lease Agreement. The President and Board of Trustees hereby
approve the six-year Lease Agreement regarding the leasing of 70 golf carts by and between the Village
and E-Z-GO in an amount of$49,572.60 per year in a form acceptable to the Village Manager and Village
Attorney.
Section 5: Authorization and Execution of the Purchase Order and Lease Agreement. The
Village President and Village Clerk shall be, and hereby are,authorized to execute the final Purchase Order
and Lease Agreement on behalf of the Village.
Section 6: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
Resolution 2018-SC-GOLF-R-1692
Golf Car Fleet Replacement
Page 2 of 3
APPROVED THIS 9th day of January, 2018
a
Gopal G. malani
Village President
PASSED THIS 9th day of January, 2018
Ayes: Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: Trustee Saiyed
A7]
Charlotte K. Pruss
Village Clerk
Resolution 2018-SC-GOLF-R-1692
Golf Car Fleet Replacement
Page 3 of 3
EXHIBIT A
LEASE AGREEMENT