R-1689 - 01/09/2018 - GIS - Resolutions RESOLUTION 2018-IT-GIS-AG-R-1689
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
EXTENSION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
MUNICIPAL GIS PARTNERS, INC.TO PROVIDE GIS SUPPORT SERVICES
WHEREAS, the Village is a member of the GIS Consortium ("Consortium"), which is an
organization comprised of municipalities in northeastern Illinois to share the costs of establishing a regional
Geographic Information Systems program ("Program"); and
WHEREAS, on behalf of its members, the Consortium has selected Municipal GIS Partners, Inc.
("MGP")for the provision of services related to the Program ("Services"); and
WHEREAS, MGP has previously provided satisfactory services to the Village during the past few
years; and
WHEREAS, the term of the Village's current agreement("Agreement")ended at the end of 2017;
and
WHEREAS, the Village desires to amend the Agreement to extend its term to the end of 2018
pursuant to a supplemental statement of work, which is attached hereto as Exhibit ("SOW"); and
WHEREAS, because the Consortium has selected MGP, and the Village is a member of the
Consortium, Village staff has recommended that the Village waive competitive bidding and approve the
SOW for the Services; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding and
to approve the SOW for the Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Services shall be, and they are hereby, waived in accordance with
Section 1-7-4 of the Village Code.
Section 3: Approval of Purchase of GIS Support Services. The purchase of Services from
MGP in a total amount not to exceed $122,880.50 shall be, and is hereby, approved.
Section 4: Approval of the SOW. The President and Board of Trustees hereby approve the
SOW with MGP in substantially the same form as attached as Exhibit A, and in a final form approved by
the Village Attorney.
Section 5: Execution of the SOW. The Village Manager and Village Clerk shall be, and
hereby are,authorized to execute the SOW between the Village after receipt of the final SOW fully executed
by MGP.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
Resolution 2018-IT-GIS-AG-R-1689
Approving the Waiver of Competitive Bidding
and Authorizing an Agreement with
Municipal GIS Partners, Inc.
Page 2 of 3
APPROVED THIS gth day of January, 2018
l.-
Gopal G. Lalmalani
Village President
PASSED THIS gth day of January, 2018
Ayes: Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: Trustee Saiyed
ATTE
Charlotte K. Pruss
Village Clerk
Resolution 2018-IT-GIS-AG-R-1689
Approving the Waiver of Competitive Bidding
and Authorizing an Agreement with
Municipal GIS Partners,Inc.
Page 3 of 3
EXHIBIT A
Supplemental Statement of Work
Pursuant to and in accordance with Section 1.2 of that certain GIS Consortium Service
Provider Contract dated January 1, 2015 (the "Contract") between the Village of Oak Brook, an
Illinois municipal corporation (the "Municipality") and Municipal GIS Partners, Incorporated
(the "Consultant"), the parties hereby agree to the following SUPPLEMENTAL STATEMENT
OF WORK, effective January 1, 2018 ("SOW'):
1. Description of Additional Services:
No additional services beyond such Services described in any previously approved SOWS
to the Contract are added by this SOW.
2. Proiect Schedule/Term:
Pursuant to Section 5.2 of the Contract, this SOW shall extend the Initial Term for an
additional one (1) year period. For the avoidance of doubt, this Renewal Term shall
commence on January 1, 2018 and remain in effect for one (1) year.
3. Proiected Utilization:
As set forth in Section 4.1(c) of the Contract, the project utilization shall adjust each
calendar year in accordance with the annual rates approved by the Board of Directors of
GISC. The projected utilization for the calendar year beginning January 1, 2018 and
ending December 31, 2018 is set forth in this SOW as follows:
A. X hours of GIS Specialist
B. 986 hours of GIS/RAS Specialist
C. 99 hours of Client Account Manager
D. 99 hours of GIS Analyst
E. 51 hours of GIS Platform Administrator
F. 51 hours of GIS Application Developer
G. 51 hours of GIS Manager
4. Service Rates:
As set forth in Section 4.1(c) of the Contract, the service rates shall adjust each calendar
year in accordance with the annual rates approved by the Board of Directors of GISC.
The service rates for the calendar year beginning January 1, 2018 and ending December
31, 2018 is set forth in this SOW as follows:
A. 82.10 per hour for GIS Specialist
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B. 85.60 per hour for GIS/RAS Specialist
C. 109.50 per hour for Client Account Manager
D. $ 101.50 per hour for GIS Analyst
E. $ 101.50 per hour for GIS Platform Administrator
F. $ 101.50 per hour for GIS Application Developer
G. $ 141.90 per hour for GIS Manager
Total Not-to-Exceed Amount for Services (Numbers): $122,880.50.
Total Not-to-Exceed Amount for Services (Figures): one hundred twenty-two thousand, eight
hundred eighty dollars and fifty cents.
In the event of any conflict or inconsistency between the terms of this SOW and the
Contract or any previously approved SOW, the terms of this SOW shall govern and control with
respect to the term, projected utilization rates, service rates and scope of services. All other
conflicts or inconsistencies between the terms of the Contract and this SOW shall be governed
and controlled by the Contract. Any capitalized terms used herein but not defined herein shall
have the meanings prescribed to such capitalized term in the Contract.
SIGNATURE PAGE FOLLOWS
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Signature Page to Supplemental Statement of Work
IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as
of .IfNuAk4 q ,A61l .
ATTEST: VILLAGE OF O ROOK
By: By:
Name: Charlotte K. Pruss Name: Riccardo F. Ginex
Its: Village Clerk Its: Village Manager
ATTEST: CONSULTANT:
MUNICIPAL GIS PARTNERS,
INCORPORATED
Y• Y•
Name: Donna Tho y Name: Thomas Thomey
Its: Office Administrator Its: President
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