R-1691 - 01/09/2018 - PUBLIC WORKS - Resolutions RESOLUTION 2018-BGC-WW-AG-R-1691
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION
OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK
AND DOUGLAS FLOOR COVERING FOR THE REMOVAL AND REPLACEMENT
OF CARPET IN THE WEST WING OF THE BUTLER GOVERNMENT CENTER AND
TO REPEAL RESOLUTION 2017-BGC-WW-AG-R-1684.
WHEREAS, the carpet in the West Wing of the Village's Butler Government Center ("Carpet') is
the original carpet from the building addition completion in 2001 and is in need of removal and replacement;
and
WHEREAS, on November 15, 2017, the Village solicited bids to remove and replace the Carpet;
and
WHEREAS, the Village received four bids in response to its request for bids to remove and replace
the Carpet; and
WHEREAS, in Resolution 2017-BCC-WW-AG-R-1684, the Village awarded the contract to
Continental Flooring Company, but a disagreement over the terms of the contract resulted in Continental
withdrawing its bid; and
WHEREAS, the Village has determined that, based upon the withdrawal of Continental Flooring
Company, ("Continental"), Douglas Floor Covering, ("Douglas"), was the low responsive and responsible
bidder to remove and replace the Carpet; and
WHEREAS, the Village and Douglas desire to enter into and execute an agreement,
("Agreement'),for Douglas to remove and replace the Carpet. That new Agreement is attached hereto as
Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Resolution Repeal. For the reasons stated in the recitals, Resolution 2017-BCC-
WW-AG-R-1684 is repealed.
Section 3: Approval of the Agreement. The President and Board of Trustees hereby approve
the Agreement by and between the Village and Douglas in a form acceptable to the Village Manager and
the Village Attorney.
Section 4: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
Resolution 2018-BGC-WW-AG-R-1691
Agmt. w/Douglas Flooring for Removal
and Replacement of West Wing Carpet
and Repealing R-1684
Page 2 of 2
APPROVED THIS 9th day of January, 2018 '
Gopa G. Lalmalani
Village President
PASSED THIS 9th day of January, 2018
Ayes: Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: Trustee Saived
ATTEST
t Charlotte K. Pruss
Village Clerk
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