S-1523 - 02/13/2018 - PERSONNEL RULES & REGS - OrdinancesORDINANCE 2018 -PL -RR -S-1523
AN ORDINANCE AMENDING ARTICLE V OF THE PERSONNEL
MANUAL OF THE VILLAGE OF OAK BROOK, ILLINOIS
WHEREAS, the President and Board of Trustees of the Village of Oak Brook approved the
current Village of Oak Brook Personnel Manual on January 13, 2015 with the passage of Resolution R-
1424; and
WHEREAS, it is deemed appropriate that said Personnel Manual be amended in regard to
revisions to specific statutes which affect Village operations.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are restated and incorporated herein as the findings
of the President and Board of Trustees.
Section 2: Amendments, Article V, "Benefits and Leaves", Section 5.02, "Sick Leave', Sub -
Sections B, "Accrual", C, "Use of Sick Leave" of the Personnel Manual of the Village of Oak Brook be and
is hereby amended to read as follows:
5.02 Sick Leave
B. Accrual - Upon the initial hiring of a full-time employee and after the end of the first month
thereafter, such employee shall receive one (1) eight (8) hour day's sick leave or twelve
(12) hours of sick leave for non -bargaining unit fire officers, regardless of the date of hire.
Full-time employees accrue sick leave at the rate of one (1) day of sick leave for each full
Pal/1411 month of service, up to a maximum of 180 days; non -bargaining unit fire officers
accrue 12 hours of sick leave for each full month of service, not to exceed 2,016 hours.
Unused sick leave is carried from year to year.
Any full-time employee using more than 24 hours sick leave (or FMLA for own serious
illness) in a calendaf pave month, or more than one (1) duty day in the case of
commissioned Fire personnel, does not accrue sick leave for that month.
C. Use of Sick Leave
1. To receive compensation while absent on sick leave, the employee shall notify his
immediate supervisor not less than one (1) hour before the time set for beginning his
or her daily duties.
2. Full-time employees may utilize up to three pity- ight (48) hours (3) days sick
leave and Battalion Chiefs may utilize up to One-CIY4 rty--day -two (72) hours
of sick leave for a serious illness of a member of the immediate family or because of
childbirth or adoption by the employee, spouse or party to a civil union, which shall be
charged against accrued sick leave. Once days are utilized. emnlnvnnc will
3. An employee using sick leave for more than three (3) consecutive scheduled days, or
more than one (1) day for Fire shift personnel, must submit a statemerlt 49m a
physisiaa phy iclan's certmfir-atecertifying the illness (for themselves or the sick
family member) and a return to work certification before compensation will be
Ordinance 2018 -PL -RR -S-1523
Amending Personnel Manual -Art. V
Page 2 of 3
approved. Employees using sick leave for less than three (3) consecutive scheduled
days, or one (1) day for Fire shift personnel, may be required to submit a st;ateFnpnt
irem a physis44a Physician's cerldficate. The Village retains the right to reasonably
question sick leave usage and take reasonable corrective action to deal with
unexcused excessive sick leave usage. Sick leave is a conditional benefit for the
purpose of providing financial resources to employees who become unable to attend
work due to personal or family -related illnesses. Claiming sick leave under false
pretenses is grounds for disciplinary action up to and including termination. Patterns
of sick leave use may cause suspicion of sick leave abuse. Sick leave pay may be
withheld until an investigation into suspected abuse is concluded. If an investigation
determines that the employee abused sick leave and, as a result, the employee has
been overpaid, such overpayment shall be deducted from that employee's next pay.
4. An employee who is injured off duty and who recovers damages from a third party
must reimburse the Village for any Village expenditures, including health benefits,
from the recovery of damages.
Section 3: Amendments. Article V, "Benefits and Leaves", Section 5.05, "Holidays", Sub -Section
B, "Holidays Observed", of the Personnel Manual of the Village of Oak Brook be and is hereby amended
to read as follows:
5.05 Holidays
B. Holidays Observed:
• 1Q Day New Year's Eve
• New Year's Day
• Presidents Day
2 Day FF day before Easte
J
• Memorial Day
• Independence Day
• Labor Day
Thanksgiving Day
• Day After Thanksgiving
• Christmas Eve
• Christmas Day
(SIGNATURE PAGE FOLLOWS]
rar. .. . ........ .
APPROVED THIS 13th day of February, 2018.
Ordinance 2018 -PL -RR -S-1523
Amending Personnel Manual -Art. V
Page 3 of 3
Gopal G. Lalmalani
Village President
PASSED THIS 13th day of February, 2018.
Ayes: Trustees: Cuevas Manzo Saiyed Tiesenoa Yusuf
Absent: Trustee Baar
ATTEST:
Charlotte K. Pruss
Village Clerk