Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
1998 Budget
�-- 411 Oqk49 fl A � � C0 U NJI ' Village of Oak Brook 1998 Municipal Budget December, 1997 '� a vE O F U A 11 � o o h _ G Z 'GFCUUNTI VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523-2255 PHONE: 630 990-3000 December 10, 1997 FAX: 630 990-0876 _ Village President and Board of Trustees Village of Oak Brook President Bushy and Trustees: Presented herewith is the Municipal Budget for the Village of Oak Brook for the calendar year ending December 31, 1998, as adopted by the Village Board on December 9, 1997. Highlights of the budget are summarized in this letter of transmittal. The Budget Calendar, which illustrates the entire process and shows how goals and objectives, financial planning, budgeting and auditing are integrated within our system, is found in the Overview and Structure section. The Board reviewed the proposed budget, in workshop session, on Saturday, December 6, 1997. The legally required public hearing was held on Tuesday, December 9, 1997. Also on December 9, the ordinance adopting the budget (the "Budget _ Ordinance") was approved by the Board. Should any amendments to the budget be required during the budget year, they must be accomplished via ordinances amending the Budget Ordinance. The 1998 Budget continues the Results Budgeting methodology introduced to Oak Brook in 1995. The methodology combines traditional program budgeting and line item control with a management by objectives system. Coupled with the Five-Year Financial Plan, this approach provides the Village with a financial management system that goes beyond traditional budgeting and functions as a directional mechanism for accomplishment of the results desired by the — Village Board and the community. The methodology is summarized in the Overview and Structure section of the document. Overall policy guidance for the budget process is drawn from the Mission and Vision statements adopted by the Board in 1995, and reviewed annually since, and from Ordinance 95-FI-S-793, _ the Village Board's policy ordinance on Finance, Taxation and Budget. The Mission and Vision statements immediately follow this letter of transmittal. A copy of the policy ordinance is found in the Appendix. Village President and Board of Trustees December 10, 1997 Page 2 The 1998 Municipal Budget reflects continued adherence to certain principles that have underpinned Village budgets for several years. First and foremost, this budget will enable the Village to maintain the high levels of public service that the community expects from the Village of Oak Brook. Further, this budget provides the resources needed to achieve the specific objectives that have been established by the Village Board and staff in each program area. Statements summarizing each objective are found on the Program Summary pages. The — complete collection of program objectives, including measures of accomplishment, will be provided under separate cover. Finally, this budget gives us confidence that the projected year-end financial condition in each fund will be equal to or better than that projected in the current Five-Year Financial Plan. This is _ of particular significance because it is the Five-Year Financial Plan that provides the long-range projection of the financial impact of today's plans and decisions. Those factors are applied to the existing condition of each fund, along with very conservative assumptions as to other trends, in _ order to produce a projection of financial condition at a point in time nearly five and one-half years into the future. The notion is that if the financial condition of a fund at the end of Year 5 is deemed acceptable, then its condition at the end of the Year 1 must also be acceptable. Thus, the Year 1 condition is the benchmark for measuring the budget for that year at the fund level. The 1998 Budget embodies all of the principles stated above. It maintains service levels and — enhances services in certain areas. It reflects substantial capital expenditures associated with major projects that have been planned for several years. It indicates that these results can be accomplished with no local property taxes and without incurring bonded debt. — SUMMARY The total budget for operating and capital expenditures (excluding non-operating and interfund activities) is $26,319,490, a decrease of$5,100, or 0.02 percent, from the comparable figure in _ the 1997 budget (See Page S-9). Increases in operating costs are offset by a decrease in projected outlays associated with construction of the new Oak Brook Public Library due to the delay in the project schedule caused by litigation over the selected site. _ The comparison of the change in General Corporate Fund revenues to the change in base operating expenses (budget to budget) indicates that, in 1998, the change in the net operating — General Corporate Fund budget is expected to be greater than the increase in revenues to the Fund (see Page F-11). The difference is attributable to several factors, including: • Inclusion of salary adjustments for union personnel in the Police Department retroactive to January 1, 1996. A total of 12 percent, the Village's final offer in the pending interest arbitration proceeding, is included in the budget. Village President and Board of Trustees December 10, 1.997 Page 3 • Increases in health insurance costs attributable to high claim costs in the most recently completed plan year as compared to costs in the previous two plan years, which were aberrantly low. • Increases in operating expenditures in the Library, consistent with and scheduled within the Five-Year Financial Plan. + Continued and increased emphasis on training in the public safety departments. • Conservative revenue estimates in the General Corporate Fund. Notwithstanding this particular comparison, General Corporate Fund revenues are sufficient to more than adequately cover operating expenses and substantial capital expenditures annually. The Fund is once again expected to operate at a surplus in 1998, excluding capital outlays for which funds have been accumulated in other surplus years. The unrestricted cash balance in the General Corporate Fund is budgeted to end the year at approximately $13.1 Million, or $650,000 above the year-end 1998 projection in the Five-Year Financial Plan. Correcting for the decrease in outlays budgeted for the Library project, the budgeted year-end cash balance is consistent with the Five-Year Financial Plan projection and roughly two times the level specified in the policy ordinance. The total expenditure budget, including non-operating and interfund activities, is 530,226,600 on total revenues of$29,687,710. The total expenditure budget reflects an increase of 2.90 percent from the 1997 budget. Total unrestricted cash balances (i.e., excluding pension funds) are budgeted to decrease approximately $2.2 million from the estimated January 1, 1998 balances (see Page S-10). Capital improvements for which funds have been accumulated in prior years are the primary causes of the overall decline in cash balances. The General Corporate Fund balance is expected to decline if the Library project proceeds as presently planned. Similarly, the Sports Core Fund cash balance will be reduced if the golf clubhouse expansion proceeds as budgeted. The cash balance in the Water Fund is also expected to decrease, as the Village continues to pass through to water customers the DuPage Water Commission rebates and freed-up bond reserves through the artificially low water rate that has been in effect since 1995. The Motor Fuel Tax Fund balance will decrease substantially as 1998 is a year in which the paving program will be financed, in part, with MFT funds. Likewise, the Infrastructure Fund balance will decline due to the very large outlays for roadway maintenance work budgeted in 1998. After 1998, the long range Roadway Maintenance Plan indicates a downward trend in outlays, reaching a low ebb in 2002 before evening out at a level roughly half of the expenditure levels of the past few years, during which we have accomplished a great deal of reconstruction Village President and Board of Trustees December 10, 1997 _ Page 4 and remedial work. This translates into reduced revenue needs in the Infrastructure Fund, which the Village Board recognized by reducing utility tax rates as of January 1, 1998. REVENUE Itemized budgeted revenues are found on or following each fund summary in the Analysis of — Funds section of the budget document. Highlights are as follows: • Revenue from the 1 percent share of the Retailers Occupation Tax (a.k.a. General Sales Tax) of$11,360,000, based on a revised 1997 estimate of$11,100,000 and the modest growth assumptions made in the Five-Year Financial Plan: Growth in same store sales of — 2 percent, phasing in of new retail outlets, and growth in "corporate" sales of 0 percent. Historical growth in sales tax revenues are depicted in the graph on Page 5-13. • State Income Tax revenues of $585,595, 3 percent over the 1997 estimate and about 8 percent over the 1997 budget of$541,255. This revenue is distributed to the Village by the State of Illinois from its Local Government Distributive Fund (LGDF) according to a per capita formula. One tenth of State income tax receipts are deposited by the State into the LGDF. This revenue source has been growing at a rate somewhat greater than the rate of inflation for several years, due to the overall strength of Illinois' economy. — • Motor Fuel Tax revenues of $213,900, unchanged from the 1997 estimate and approximately 4 percent below the 1997 budget of $223,000 due to a change in the formula that was effective in 1996. This revenue is derived from the taxes levied by the State of Illinois on gasoline and other fuels. Approximately 20 percent of the total — collected is distributed to municipalities on a per capita formula. This revenue source has been essentially flat for several years and is projected to remain so absent an increase in the gas tax at the State level. No assumption has been made concerning such an increase. _ • Utility Tax revenues of $1,700,000, a decrease of approximately 15 percent from the 1997 estimate. The decrease is attributable to the reduction in the tax rates on electric and natural gas service from 4 percent to 3 percent effective January 1, 1998. The decrease is a result of reduced revenue needs in the Infrastructure Fund and was programmed in the 1998-2002 Five-Year Financial Plan approved by the Board on — October 14, 1997. The tax rates in effect for 1998 will be 3 percent across the board on electric, natural gas and local telephone service. • Revenue from retail sale of water of$3,260,000, a slight increase from the 1997 budget. The current retail rate of$2.35 per 1,000 gallons, one of the lowest among DuPage Water _ Commission customers, will not change in 1998 and is projected to extend at least through 1999. Villa,a President and Board of Trustees December 10, 1997 Page 5 • Revenue from the new Telecommunications Infrastructure Maintenance Fee (IMF) of $280,000 (part of the total budget for franchise fees of$286,000). The IMF replaces the fees formerly paid pursuant to telecommunications franchise agreements and applies to all telecommunications providers at the rate of 1 percent of gross revenues. As of January 1, 1998, the Village will no longer have the authority to require providers to enter into franchise agreements. OPERATING EXPENDITURES The total 1998 operating budget is $20,037,530. This is an increase of 3.49 percent over the comparable figure from the 1997 budget (see Page S-9). In the 1996 and 1997 budgets, we were able to hold the increment of increase in operating expenditures well below the rate of inflation. The 1998 increment is about one percent over that rate, due principally to inclusion of salary adjustments for union Police personnel retroactive to January 1, 1996. The net change in full-time equivalent (FTE) staff positions reflected in the 1998 budget (budget- to-budget) is 1.0 FTE's. A Full Time Equivalent Personnel Summary is included in the Summaries section. Increases are found in Police Crime Prevention (Program 635), where one police officer is _ budgeted in order to continue the increase in crime prevention programs and activities in accordance with program objectives in that area. Increases are also found in several programs in the Library. Program 511, Library General Operations, includes an additional .5 FTE circulation clerk. Program 521, Library Technical Services includes increased hours for several existing part-time positions, amounting to an additional .5 FTE. Finally, Program 531, Library Reference and User Services, includes upgrading an existing half-time reference librarian position to full- time. (The option of substituting another half-time librarian exists, but it has proven to be very difficult to attract and retain degreed librarians in part-time positions.) All of these positions were included for 1998 in the 1998-2002 Five-Year Financial Plan. Offsetting these increases are decreases in budgeted staff in two areas. Program 321, Buildings and Grounds, reflects a decrease of 1 FTE, representing elimination of a foreman position. The position is presently vacant and the remaining position in this program is being supplemented with hours from other Public Works personnel when needed. Program 634, Police Records, reflects a decrease of.5 FTE, representing elimination of one part- time records clerk position. The 1997 budget included upgrading one part-time records clerk position to frill-time. At the time that step was taken in January, 1997, the actual staffing of Police Records was raised to 4.0 FTE from 3.5 FTE then on staff. We indicated that we did not intend to go to the 4.5 FTE provided for in the budget at that time. We are now proposing elimination of that .5 FTE position. Village President and Board of Trustees December 10, 1997 Page 6 — The budget for full-time salaries is based on a 3.0 percent top-of-grade increase. While this increment has been based on the change in the applicable consumer price index for the twelve months ended September 30 during the last two years, 1998 is the year when the triennial — classification and compensation study will be effective, consistent with Board policy. That study is presently nearing completion. It is reasonable to expect that some pay ranges will increase, some will decrease, and some will not change. Overall, given the frequency of such — comprehensive reviews and the policy of adjusting ranges in interim years, we do not expect dramatic changes and believe that the 3 percent assumption will be adequate. No pay grade adjustments have been budgeted for firefighters, firefighter/paramedics or fire lieutenants represented by Local 714 of the International Brotherhood of Teamsters. Should a — settlement be reached during 1998 with Local 714, or should interest arbitration ensue and conclude with an arbitrator's award on the economic components of a labor agreement, the necessary adjustments, if any, to the affected program budgets will be recommended. — Highlights of the operating program budgets are noted on the Program Summary pages that accompany each line item schedule. It should be noted that the 1998 budget inaugurates use of a new chart of accounts designed to be simpler to use and understand than the previous system. The most significant changes are found in the supplies and operations and contractual categories, where the new system more appropriately classifies commodities and services. The 1996 and — 1997 figures in each line item schedule have been restated to conform to the new chart of accounts. Some of the variances, account to account, between the historical figures and the 1998 budget are the result of more rigorous classification of items of expenditure in the new system. — CAPITAL PROJECTS — "Capital Projects" expenditures are a subset of capital expenditures (account series 9000). Capital projects are budgeted in several programs so-named and located in Department 4 — (Engineering and Capital Projects) and Department 8 (Sports Core). Other capital outlays are found in the 9000 accounts in the operating program budgets. A complete listing of all 9000 account budgeted expenditures, by fund and program, is found in the Summaries section. — Traditionally, municipalities prepare a long range capital improvements program on an annual basis, either independently or concurrent with their annual budget. The first year of that program — typically becomes the capital improvement component of the annual budget. In Oak Brook, the capital budgeting process is a part of the long range financial planning process. It differs from the traditional approach in that the financial planning process in Oak Brook is a comprehensive — one, encompassing operating as well as capital expenditures. As with the traditional approach, however, the capital improvements reflected in each Five-Year Financial Plan for the first year of _ that Plan become, with such amendments as may be necessary, the Capital Projects budgets in the annual Municipal Budget. Village President and Board of Trustees December 10, 1997 Page 7 The 1998 budget for capital projects and computer hardware and software (including related professionai services) totals $6,281,960. This represents a decrease of 9.77 percent from the comparable figure in the 1997 budget. The decrease is primarily attributable to the delay in the Library project. The major projects included in the budget, and the total dollars reflected in the 1998 budget for each, are: • Teclvmology Plan-related capital expenditures S 290,655 • Library design and construction (start) S 937,500 • Design of a new or renovated/expanded Fire Station One S 150,000 • Village Hall HVAC and electrical systems upgrade S 150,000 0 Public Works Facility HVAC system replacement S 144,105 Upgrade of pumps at the 31" Street water pumping station S 142,000 • Water meter replacement program S 160,000 • 1998 Paving Project(MFT and Utility Tax revenues) S1,885,000 (Saddle Brook, Spring Road, parts of Timber Trails, Kingston Drive in Brook Forest, part of York Road and part of Polo Road) • 22°d Street[York Road intersection reconstruction (Village share) S 716,000 • Miscellaneous drainage; improvements S 100,000 • Various bicycle and pedestrian pathway improvements S 389,000 • Expansion of the Golf Clubhouse (start) S 420,000 All of the capital projects budgeted in 1998 are listed on the Program Summary pages for the relevant budget programs. Technology Plan expenditures are reflected in Program 151. Other than the Library project, these capital projects are not expected to have a material effect on future operating budgets. Once the new Library is built and equipped, the incremental effect on the Library operating budget (vs. operating in the existing structure) is estimated to be approximately $100,000 annually. Village President and Board of Trustees December 10, 1997 Page 8 — OAK BROOK SPORTS CORE The Oak Brook Sports Core is a unique municipal operation that merits special mention in this — letter of transmittal. The 1998 budget for the Sports Core reflects our continued effort to achieve and maintain a sound financial position for this unique asset. Consistent with the 1998-2002 Five-Year Financial Plan, the budget reflects the following: — • Substantial new revenue from sale of land for right-of-way (anticipated in late 1997). This revenue is earmarked as the funding source for the Capital Improvement Account. • Continuation an annual contribution from the General Corporate Fund in support of _ general maintenance and administration of the property, which would be necessary whether or not any enterprise activities were extant. For 1998, that contribution has been recalculated to be approximately $116,700. _ • Deferral of repayment of loans from the General Corporate Fund made in 1996 until revenue-enhancing capital improvements are completed. — • Continuation of reimbursement by the General Corporate Fund for debt service payments on the tennis dome in the amount of$33,675. — • Increased revenues from memberships and user fees as projected in the Five-Year Financial Plan. Although 1997 results to date are the best in several years and the 1998 budget is consistent with _ those results, favorable performance of the Sports Core Fund is largely dependent (as it has always been) on good weather, increases in revenues and attention to cost control. PROPERTY TAX POLICY Sections 7 and 8 of Ordinance 95-FI-S-793 state that it is the policy of the Village Board that the general operations of the Village continue to be financed without the imposition of a general tax on real property and that the Board will consider imposition of such a tax only to meet financial obligations that have been approved by the voters at referendum. In the history of the Village, the only property tax ever levied was for the retirement of the general obligation bonds issued in 1977 for the purchase and improvement of the Oak Brook Sports Core. The 1998-2002 Five- Year Financial Plan does not project a need to levy a property tax. DEBT ADMINISTRATION Long term bonded debt has been incurred on only three occasions in the history of the Village. Two of these occasions involved issuance of water revenue bonds, Series 1973 and Series 1976. _ Village President and Board of Trustees Dezember 10, 1997 Page 9 The first issue was to finance acquisition of the Oak Brook Utility Company. The second was to — finance improvements to the water system acquired through the first bond issue. The other occasion involved issuance of general obligation bonds, series 1977, approved by referendum for the acquisition and improvement of the Oak Brook Sports Core. As of May 1, 1996, when the last payment was made on the Series 1973 Water Works Revenue Bonds, the Village has no long term bonded debt outstanding. Furthermore, it is the intent of the Village not to incur long term bonded debt in the future. However, bank note financing for certain Sports Core Fund capital items has and is currently being used, and may be used in the future if deemed appropriate by the Village Board. The Summaries section of the budget document contains a series of tabular summaries of the 1998 Municipal Budget. Beginning with the overall summary, various exhibits present the budget by fiend, program and category. There is also an itemized presentation of budgeted capital expenditures. The Analysis of Funds section contains individual fund summaries, which are presented opposite the appropriate Five-Year Financial Plan summary page and are accompanied by revenue schedules and schedules of expenditures from each fund, presented by program and category. Details on each program budget follow the Analysis of Funds section and proceed in organization structure order. Each Program Summary identifies the ongoing Program Goal and Program Performance Measure, and summarizes the 1998 Program Objectives and highlights of the Program Budget. The preparation of the annual budget is an enormous undertaking, participated in by virtually the entire Village staff. The process gets its overall direction from the President arid Board of — Trustees through its Mission and Vision statements, financial policy ordinance and determination of annual Viilage Board objectives. Village departments develop goals and objectives for each program and the initial financial budget based on that guidance. Special recognition is due to Darrell Langlois, Finance Officer, who coordinated the budget process, and to Nancy Pauley, Accountant, for her assistance in the development of this document. Special appreciation is also extended to Michael Crotty, Assistant to the Village Manager, who coordinated the process of reviewing program goals and setting new program objectives. Finally, thanks go to Pat Finaldi, Marcy Ludwig, Joyce Resh and Sandy Schmidt for their assistance in producing this document. Village President and Board of Trustees December 10, 1997 Page 10 — As a result of the efforts of all concerned,we believe that the 1998 Municipal Budget will qualify for recognition by the GFOA through its Distinguished Budget Presentation Awards program. The 1997 budget document came very close to qualifying under the program, particularly for a first-time submission. A great deal of effort has gone into addressing the recommendations made by the reviewers as we have prepared the 1998 budget. — In conclusion, the 1998 Municipal Budget provides the resources necessary to serve the needs of our community in a fiscally responsible manner, consistent with the Five-Year Financial Plan, while maintaining the Village's sound financial condition. Resp lly, subm' Step hen eitch Village Manager — /sv — Village of Oak Brook Mission Statement The mission of the Village of Oak Brook is to provide the community with excellent local government services that meet the needs of its citizens and are delivered in a professional, responsive and responsible manner. To achieve this mission, the Village will: • Strive to deliver high-quality municipal services in a cost-effective and fiscally responsible manner, with courtesy, integrity and fairness; and with a view toward the good of the entire community as well as the individual resident or corporate citizen. • Continually evaluate the content and quality of Village programs and services. • Engage in ongoing planning and development efforts designed to preserve and enhance the value of property in the Village. • Consult with and involve Oak Brook citizens in the Village's decision making processes. • Seek to develop a Village staff that emulates, through its values and performance, this mission and its tenets. Village President and Board of Trustees August 8, 1995 Village of Oak Brook Statement of Vision Our shared vision for Oak Brook is a place of quality and natural beauty that offers an excellent residential and business environment. The principal elements of our vision; • Beautiful, safe and high-quality residential neighborhoods, • A prominent business center, home to major national and international corporations, world-class shopping and an array of business, professional and personal services, • An appropriate balance between residential and business land uses, • Vast open spaces and extensive cultural and recreational facilities, • A professional, responsive and responsible local government that acts with integrity and treats all citizens with respect, • A strong sense of community; combine to create an outstanding quality of life in Oak Brook. Village President and Board of Trustees August 8, 1995 VILLAGE OF OAK BROOK 1998 MUNICIPAL BUDGET CONTENTS Page OVERVIEW AND STRUCTURE Budget Organization and Structure S-1 Budget Calendar S-4 Summary of Budgeted Expenditures S-9 Fund Summary (All Funds) S-10 Organization Chart S-11 SUMMARIES Revenues by Source S-12 Sales Tax Collections 1990-1998 S-13 Summary of Budgeted Expenditures by Program S-14 Expenditures by Category S-18 Summary of Budgeted Expenditures by Category S-19 Budgeted Capital Expenditures S-24- Full -24 Full time Equivalent Personnel Summary S-29-)=, ANALYSIS OF FUNDS 10 - General Corporate Fund F-1 Special Revenue Funds 21 - Hotel/Motel Tax Fund F-12 22 - Motor Fuel Tax Fund F-16 23 - Foreign Fire Insurance Tax Fund F-20 Capital Project Fund 41 - Infrastructure Fund F-24 Enterprise Funds 51 - Water Fund F-28 52 - Sports Core Fund F-32 Internal Service Funds 61 - Self-Insurance Fund F-42 62 - Garage Fund F-46 63 - Equipment Replacement Fund F-50 Trust and Agency Funds 71 - Police Pension Fund F-54 72 - Firefighters' Pension Fund F-58 1 - LEGISLATIVE AND GENERAL MANAGEMENT 1-1 111 - Board of Trustees 1-4 112 -Village Clerk 1-6 121 - Legal 1-8 131 - General Management 1-10 132 - Human Resources 1-12 i Contents (continued) Page 1 - LEGISLATIVE AND GENERAL MANAGEMENT (continued) 133 - Employee Benefits 1-14 134 - Risk Management 1-16 136 - General Services 1-18 141 - Purchasing 1-20 151 - Information Services 1-22 161 - Village Communications Center 1-24 162 - Emergency Management 1-26 2 - FINANCIAL SERVICES 2-1 211 - Financial Services Management 2-4 221 - Accounting and Reporting 2-6 282 - Water Debt Service 2-8 291 - Police Pension 2-10 292 - Firefighters' Pension 2-12 3 - PUBLIC WORKS 3-1 - 311 - Public Works Management 3-4 312 - Mosquito Control 3-6 321 - Buildings and Grounds 3-8 330 - Streets - General Salaries 3-10 331 - Street Maintenance 3-12 332 - Traffic and Lighting Maintenance 3-14 _ 333 - Snow Removal 3-16 334 - Drainage Maintenance 3-18 335 - Forestry 3-20 336 - Safety Pathways Maintenance 3-22 341 - Garage Operations 3-24 351 - Water Operations 3-26 4 - ENGINEERING AND CAPITAL PROJECTS 4-1 411 - Engineering 4-4 421 - Municipal Building Improvements 4-6 422 - Traffic and Lighting Improvements 4-8 N423 - Jorie Boulevard Project 4-10 �b \. 431 - MFT Improvements 4-12 \Y 451 - Water System Improvements 4-14 461 - Roadway Improvements 4-16 } 462 - Stormwater Management Improvements 4-18 463 - Safety Pathway Improvements 4-20 5 - LIBRARY 5-1 511 - Library General Operations 5-4 521 - Library Technical Services 5-6 531 - Library Reference and User Services 5-8 541 - Library Youth Services 5-10 ii Contents (continued) Page 6 - POLICE 6-1 611 - Police Services Management 6-4 621 - Police Field Services 6-6 631 - Police General Support 6-8 632 - Police Investigations 6-10 634 - Police Records 6-12 635 - Police Public Relations/Crime Prevention 6-14 7 - FIRE AND COMMUNITY DEVELOPMENT 7-1 711 - Fire Service Management 7-46 721 - Fire Suppression 7-69 729 - Foreign Fire Insurance Tax 7-9 /0 731 - Emergency Medical Services 7, �1 741 - Code Enforcement 7-2- 742 - Planning and Zoning 7Ak51(� 8 - SPORTS CORE 8-1 811 - Sports Core General Operations 8-4 812 - Swimming Operations 8-7 813 - Tennis Operations - Outdoor 8-9 814 - Tennis Operations - Indoor 8-11 821 - Banquets 8-13 822 - Member Events 8-16 823 - Concessions 8-18 831 - Golf Club General Operations 8-20 832 - Golf Range Operations 8-241- 833 - Golf Cart Operations 8-2gL/ 834 - Golf Course Maintenance 8-2r(_ 835 - Golf Club Lounge Operations 8-30-M 841 - Sports Core Improvements 8-32 ',) 844 - Golf Improvements - Surcharge 8-34 -P,7? 9 - OTHER ACTIVITIES 9-1 911 - Equipment Replacement 9-3 931 - Hotel/Motel Tax 9-5 971 - Community Events 9-7 981 - Solid Waste 9-9 991 - Interfund Transfers 9-11 APPENDIX I. Financial Policy Ordinance A-1 II. General Information A-6 III. Glossary A-11 IV. Classification of Revenues A-16 V. Classification of Expenditures A-26 iii VILLAGE OF OAK BROOK FISCAL YEAR 1998 BUDGET ORGANIZATION AND STRUCTURE The 1998 Municipal Budget has been developed utilizing the approach introduced to Oak Brook with the 1995 Municipal Budget. Known as "Results Budgeting", this approach has been recognized nationally for its effectiveness in communicating plans and expected results and linking them to the resources necessary to achieve them. It integrates a programmatic approach to planning with traditional line item budgeting and a management by objectives system to comprise a plan for the effective and efficient accomplishment of the results desired by the Village Board and the community. Results Budgeting views the annual budget primarily as a management document, not as a financial one. This focus flows through to the content and structure of the budget document. The central concept is simple: An organization will increase the probability of achieving the results it wants if it articulates them in advance and if it organizes responsibility for attaining those results and the resources necessary to attain them in a manner consistent with its own structure. Results Budgeting has a number of components and subsystems, both managerial and administrative in nature. The significant components are interrelated and are reflected in the format of the budget document such that a review of the budget structure serves both to explain the format and to describe the system. The annual budget cycle actually begins with the Five-Year Financial Plan. This document is an integrated long-range operating budget and capital improvements plan that provides a framework for development of the annual budget and a means of assessing the long- range financial impact of current decisions. It is the Village's financial road map and is completely updated and restated each year. Relevant portions are included in this budget document, opposite each fund summary, in order to facilitate comparison between the long range projection from the 1998-2002 Five-Year Financial Plan and the more current one-year projection depicted in each fund summary. Although the Village's audited financial statements are prepared on an accrual or modified accrual basis (as applicable and consistent with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board), the Five- Year Financial Plan and the annual Municipal Budget are prepared and presented on a cash basis whereby transactions are recognized only when cash is increased or decreased. This results in documents that are more easily understood and more useful to the general public. The structure of the budget is based on the way in which the financial planning, accounting and organizational systems of the Village are integrated. The structure proceeds from the general to the specific as follows: Fund. A separate financial entity with its own revenues and expenditures. The basic unit of the Five-Year Financial Plan and the Annual Audit. Identified by the first two digits of the accounting code. S-1 Budget Organization and Structure (continued) Department. The largest organizational unit of the Village. Composed of one or more divisions. Supported by one or more funds. Headed by a senior level staff member. Identified by the third digit of the accounting code. Division. An operating unit of the Village directed by a department head or supervisor. Part of a department. Composed of one or more programs. Identified within the department by the fourth digit in the accounting code. Program. The basic unit of the budget. Part of a division. Directed by a department head or supervisor. Basis for the line item budget. Identified within the division by the fifth digit in the accounting code. Line Item Budget. The itemized content of the budget, which is essential for financial control. Provides resources for each program on an object-of-expenditure basis. Identified by the sixth through ninth digits of the accounting code. In addition to integrating the financial planning, accounting and organizational systems, Results Budgeting also integrates the Village's Management by Objectives (MBO) system. This is extremely important because the system of goals and objectives provides the means for identifying and measuring accomplishment of results and gives direction to the formulation of the budget. The importance of integrating the MBO system into the budget cannot be overstated. It is through this step that the desired results, as expressed in goals and objectives, are linked to the resources necessary to achieve them. The way in which this is done relates most to the program. Each program represents a "product" produced by the Village; an activity in which the Village engages to provide, either directly or indirectly, a public service. (Certain other necessary functions, such as administration of pension and insurance plans, providing for transfers between funds or budgeting for unallocated personnel costs, are also set up as programs in the budget structure.) Each program has a "Program Goal" and a measure of effectiveness related to the goal, called a "Program Performance Measure". The Program Goal is a long-range statement of what the Village wants to accomplish through the program. The Program Performance Measure is a statement of the criteria or technique which will be applied to determine how well the goal is being accomplished over time. Since the reason for the existence of most programs is to provide a service to the public, most of the program performance measures involve citizen or on-site surveys. The Program Goal and the Program Performance Measure are stated on the Program Summary page for each program. Supporting most Program Goals are one or more "Program Objectives". Program Objectives express specific results to be accomplished during the fiscal year in the furtherance of the Program Goal. Typically, objectives relate to a specific task or project, or to a change in methods or operations designed to move the program toward achievement of its goal. It is important to note that objectives, which normally change each year, do not represent the totality of what a program is intended to accomplish. For example, they do not include most ongoing responsibilities or activities. Often, however, they lead to changes in those activities. S-2 Budget Organization and Structure (continued) Objectives for each program are developed by each department, ideally with broad participation by department personnel. They are reviewed with the Village Manager's office for consistency with program goals and with the Village Board Objectives that are developed with the Board each year through a parallel process. Each objective has its own measure of accomplishment, a person principally responsible for accomplishing the objective and a target completion date. Once established, program objectives help form the basis for budget requests. Program objectives are listed on the program summary page for each program. Measures of accomplishment, responsible parties and target completion dates are documented separately. The status of objectives is reviewed periodically through the year and level of accomplishment is considered in personnel performance evaluation. Day-to-day administration of the budget is the responsibility of each department manager, reporting to the Village Manager and under the oversight of the Budget Officer. Regular review sessions are held throughout the year at which variances, existing or anticipated, are identified and analyzed. Financial control of the budget is at the program level. Any transfers between programs, or any increase in the total appropriation of any fund, must be approved by a two-thirds majority vote of the corporate authorities. To summarize, the management by objectives approach utilized by the Village of Oak Brook involves the following elements: • Program. The basic unit of the budget. Represents a discrete service or internal support function. • Program Goal. Fundamental long-range mission of the program. • Program Performance Measure. Continuing measure of overall program performance. • Program Objectives. Specific results to be accomplished in the fiscal year. Change oriented. Focused on new initiatives, change items or areas to be emphasized. Results Budgeting channels the resources and the efforts of the Village toward particular results and allows the corporate authorities and management of the Village to evaluate the effectiveness of each service over time. It encourages participation by the Village Board, staff and public in an organized process to determine desired results. It is the mechanism we use in the ongoing effort to achieve the mission and vision of the Village of Oak Brook. S-3 January, 1997 VILLAGE OF OAK BROOK 1997-98 BUDGET CALENDAR MONTH GOALS & OBJECTIVES FINANCIAL PLAN BUDGET AUDIT January, 1997 Report status of 1996 Village Complete spread of 1997 Board Objectives as of Budget by month December 31 February, 1997 Begin 1996 audit field work Complete preparation of annual Citizen Survey March, 1997 Complete 1996 audit field work i Mail Citizen Survey April, 1997 Report status of 1997 Village 1996 Comprehensive Annual Board Objectives as of March Financial Report and 31 Management Letter distributed to Village Board May, 1997 Report results of Citizen Survey * Key opportunities for public participation are shown in bold italics January, 1997 VILLAGE OF OAK BROOK 1997-98 BUDGET CALENDAR MONTH GOALS & OBJECTIVES FINANCIAL PLAN BUDGET AUDIT June, 1997 Village Manager reviews Staff projects revenues, program structure, Program operating expenditures and Goals and Ongoing Program capital needs for the 1998- Performance Measures with 2002 period department heads Staff updates long range Preliminary agenda for capital improvement Village Board Objectives programs (including Roadway discussion distributed to Maintenance Plan and Board Technology Plan) July, 1997 July 7, 1997 Interim review of financial Request for proposals issued v, Village Board discussion of status of major funds to prospective auditors for 1998 Village Board multi-year engagement Objectives Department heads review beginning with 1997 audit five-year plans with Finance Staff begins development of Officer and Village Manager 1998 Program Objectives Report status of 1997 Village Board Objectives as of June 30 * Key opportunities for public participation are shown in bold italics January, 1997 VILLAGE OF OAK BROOK 1997-98 BUDGET CALENDAR MONTH GOALS & OBJECTIVES FINANCIAL PLAN BUDGET AUDIT August, 1997 August 12, 1997 Finance Officer and Village Staff begins development of Prposals from audit firms Village Board approves Manager complete proposed program budgets for 1998 received and evaluated preliminary 1998 Village 1998-2002 Five-Year Board Objectives Financial Plan Department Heads review August 26. 1997 proposed 1998 Program Proposed 1998-2002 Five- Objectives with Village Year Financial Plan placed on Manager file for public review September, 1997 September 8, 1997 Village Board reviews need Auditor is selected for multi- Village Board review and for continuation of Utility year engagement beginning discussion of proposed Tax with 1997 audit 1998-2002 Five-Year Financial Plan Department Heads review proposed 1998 program September 23. 1997 budgets with Finance Officer Village Board approves 1998- and Village Manager 2002 Five Year Financial Plan October, 1997 Report status of 1997 Village October 28, 1997 Board Objectives as of Village Board adopts Utility September 30 Tax Ordinance effective January 1, 1998 Finance Officer and Village Manager complete proposed 1998 Municipal Budget Key opportunities for public participation are shown in bold italics I i January, 1997 VILLAGE OF OAK BROOK 1997-98 BUDGET CALENDAR MONTH GOALS & OBJECTIVES FINANCIAL PLAN BUDGET AUDIT November, 1997 November 7. 1997 Proposed 1998 Municipal Budget distributed to Board November 14, 1997 November 11, 1997 Detailed 1998 Program Proposed 1998 Municipal Objectives distributed to Budget placed on file for Board public review December, 1997 December 6, 1997 Village Board Workshop to review proposed 1998 Municipal Budget December 9. 1997 Public Hearing on proposed 1998 Municipal Budget Adoption of 1998 Municipal Budget January, 1998 Report status of 1997 Village Complete spread of 1998 Board Objectives as of Budget by month December 31 February, 1998 Begin 1997 audit field work Complete preparation of annual Citizen Survey Key opportunities for public participation are shown in bold italics January, 1997 VILLAGE OF OAK BROOK 1997-98 BUDGET CALENDAR MONTH GOALS & OBJECTIVES FINANCIAL PLAN BUDGET AUDIT March, 1998 Complete 1997 audit field work Mail Citizen Survey April 1998 Report status of 1998 Village 1997 Comprehensive Annual Board Objectives as of March Financial Report and 31 Management Letter distributed to Village Board May, 1998 Interim review of financial Report results of Citizen status of major funds Survey " Key opportunities for public participation are shown in bold italics VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES FISCAL YEAR 1998 1997 1998 Increase % Increase Budget Budget (Decrease) (Decrease) Legislative and General Management(Less Employee Benefits 2,582,135 2,741,370 and Computer Hardware and Software) Financial Services (Less Pension Programs) 379,880 394,245 Public Works(Less Garage Operations) 5,410,750 5,360,080 Engineering 327,090 345,175 Library 531,395 651,145 Police 3,551,445 3,844,835 Fire and Community Development 3,337,320 3,517,640 Sports Core (Less Capital Projects and Interfund Loan Repayment) 2,777,150 2,733,140 Other Activities(Less Interfund Transfers and Equipment Replacement) 464,900 449,900 Total Operating Activities 19,362,065 20,037,530 675,465 3.49% I `D Capital Projects(Less MFT Improvements-Transfer) 6,435,450 5,379,205 Capital Projects-Sports Core 149,515 612,100 Computer Hardware and Software 377,560 290,655 Total Capital Projects and Computer Hardware and Software 6,962,525 6,281,960 (680,565) -9.77% TOTAL OPERATING AND CAPITAL 26,324,590 26,319,490 (5,100) -0.02% Employee Benefits 835,730 910,875 MFT Improvements(Transfer to Infrastructure Fund) 0 750,000 Police and Firefighters' Pension Programs 1,096,905 1,354,100 Garage Operations 311,550 297,440 Equipment Replacement 332,225 444,295 Interfund Loan Repayment 350,000 0 Interfund Transfers 123,675 150,400 Total Non-Operating and Interfund Activities 3,050,085 3,907,110 857,025 28.10% Total Budget 29,374,675 30,226,600 851,925 2.90% VILLAGE OF OAK BROOK FUNDSUMMARY FISCAL YEAR 1998 1998 1998 1998 Estimated Estimated Budgeted Change In Estimated FUND Cash 1-1-98 Revenues Expenditures Cash Cash 12-31-98 General Corporate $ 13,789,194 $ 14,553,410 $ 15,239,890 $ (686,480) $ 13,102,714 Hotel/Motel 385,337 327,150 326,900 250 385,587 Motor Fuel Tax 834,114 245,525 750,000 (504,475) 329,639 Foreign Fire Insurance Tax 27,800 28,800 23,000 5,800 33,600 Infrastructure 1,850,918 2,677,215 3,380,000 (702,785) 1,148,133 Water 5,046,328 3,973,400 4,154,860 (181,460) 4,864,868 Sports Core 785,931 2,879,670 3,345,240 (465,570) 320,361 Self-Insurance 303,211 973,600 910,875 62,725 365,936 Garage 83,232 336,225 297,440 38,785 122,017 Equipment Replacement 1,911,799 641,230 444,295 196,935 2,108,734 Police Pension* 16,385,875 1,639,905 600,850 1,039,055 17,424,930 Firefighters' Pension * 15,266,787 1,411,580 753,250 658,330 15,925,117 Total $ 56,670,526 $ 29,687,710 $ 30,226,600 $ (538,890) $ 56,131,636 *Cash is restricted in these funds VILLAGE OF OAK BROOK ORGANIZATIONAL CHART January, 1998 Citizens of Oak Brook Advisory Boards President and and Commissions Board of Trustees I Village Clerk Electrical cal Commission Board of Fire& Police Commissioners jVillageAtto�mey Village Manager JTreasurer/Budget Officer Hotel Committee Library Commission Plan Commission Safety Pathway Committee Zoning Board of Appeals Police Pension Board Information Services Firefighters' Pension Board & Purchasing Financial Public Engineering and � Fire and Community Sports Ser�ces Works Capital Projects =L=ibrary Police Development Core This page intentionally left blank. I I 1 1 I I I I I I i I 1 I I I I I I VILLAGE OF OAK BROOK REVENUES BY SOURCE ALL FUNDS - BUDGET 1998 1998 Percent of REVENUES Budget Budget Sales Tax $ 11,360,000 38.26% Other Taxes 3,225,005 10.86% Charges for Services 963,195 3.24% Interest 3,461,050 11.66% Other 4,694,890 15.81% n Water Sales 3,265,000 11.00% Sports Core User Fees 2,718,570 9.17% Total $ 29,687,710 100.00% Sports Core User Fees Water Sales 9.17% 11.00% Sales Tax 38.26% ,uol�il,' Other 15.81% Interest Charges for Services Other Taxes 11.66% 3.24% 11.58% VILLAGE OF OAK BROOK SALES TAX COLLECTIONS 1990-1998 $12,000,000 $11,077,978 $10,939,840 $11,100,000 $11,360 000 $10,120,598 $10,000,000 - / $9,424,123 rn 1 W $8,000,000 -' $7,505,961 $6,707,276 $6,254,518 $6,000,000 - i $4,000,000 i $2,000,000 - I $0 1990 1991 1992 1993 1994 1995 1996 1997 Est 1998 Budget I i i i 1 1 1 1 I 1 I I 1 1 i I 1 1 1 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 1996-1998 Budget Budget 1996 1997 1997 1998 Increase/ % Actual Budget Estimate Budget (Decrease) Change Legislative and General Management 111 Board of Trustees 81,110 311,450 99,855 336,555 25,105 112 Village Clerk 81,618 90,710 94,450 108,290 17,580 121 Legal 137,035 143,625 153,445 158,450 14,825 131 General Management 246,382 258,520 254,625 263,030 4,510 132 Human Resources 114,898 92,485 185,745 189,240 96,755 133 Employee Benefits 874,824 835,730 872,455 910,875 75,145 134 Risk Management 395,345 503,525 497,915 522,100 18,575 136 General Services 200,122 252,800 196,310 266,925 14,125 141 Purchasing 63,996 71,085 66,740 73,160 2,075 c� 151 Information Services 313,983 755,495 704,495 654,780 (100,715) 161 Village Communications Center 341,912 459,165 429,885 443,625 (15,540) 162 Emergency Management 42,984 20,835 16,820 15,870 (4,965) Total Legislative and General Management 2,894,209 3,795,425 3,572,740 3,942,900 147,475 5.1% Financial Services 211 Financial Services Management 105,464 114,615 112,310 126,115 11,500 221 Accounting and Reporting 225,354 265,265 234,215 268,130 2,865 282 Water Debt Service 281,088 - 291 Police Pension 457,765 534,995 539,605 600,850 65,855 292 Firefighters' Pension 466,785 561,910 647,575 753,250 191,340 Total Financial Services 1,536,456 1,476,785 1,533,705 1,748,345 271,560 17.7% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 1996-1998 Budget Budget 1996 1997 1997 1998 Increase/ % Actual Budget Estimate Budget (Decrease) Change Public Works 311 Public Works Management 218,537 221,455 221,760 239,435 17,980 312 Mosquito Control 41,014 51,800 40,050 49,915 (1,885) 321 Buildings and Grounds 224,085 257,770 204,110 224,090 (33,680) 330 Streets-General Salaries 467,365 489,105 483,655 512,065 22,960 331 Street Maintenance 114,353 134,360 119,410 125,355 (9,005) 332 Traffic and Lighting Maintenance 94,407 108,615 111;075 125,215 16,600 333 Snow Removal 103,119 132,640 131,870 141,970 9,330 334 Drainage Maintenance 52,997 56,835 57,455 50,655 (6,180) 335 Forestry 141,023 140,680 120,805 139,480 (1,200) 336 Safety Pathway Maintenance 41,863 24,720 23,320 49,040 24,320 341 Garage Operations 319,966 311,550 302,125 297,440 (14,110) 351 Water Operations 3,670,450 3,792,770 3,590,190 3,702,860 (89,910) Total Public Works 5,489,179 5,722,300 5,405,825 5,657,520 (64,780) -1.2% Engineering and Capital Projects 411 Engineering 282,065 327,090 312,865 345,175 18,085 421 Municipal Building Improvements 305,634 2,253,000 173,465 1,541,205 (711,795) 422 Traffic and Lighting Improvements 4,158 32,000 17,340 6,000 (26,000) 423 Jorie Boulevard Project 180,278 490 - 431 MFT Improvements 363,054 1,080 750,000 750,000 451 Water System Improvements 132,022 654,500 179,600 452,000 (202,500) 461 Roadway Improvements 1,280,509 3,017,000 2,227,000 2,818,000 (199,000) 462 Stormwater Management Improvements 82,076 166,000 93,700 173,000 7,000 463 Safety Pathway Improvements 21,122 312,950 48,500 389,000 76,050 Total Engineering and Capital Projects 2,650,918 6,762,540 3,054,040 6,474,380 (288,160) -10.9% � } � 1 l I 1 ► t I � � ► I � t � � I VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 1996-1998 Budget Budget 1996 1997 1997 1998 Increase/ % Actual Budget Estimate Budget (Decrease) Change Library ' 511 Library General Operations 159,103 218,105 210,608 272,930 54,825 521 Library Technical Services 31,356 70,605 63,815 75,740 5,135 531 Library Reference and User Services 123,893 _ 157,690 155,525 199,980 42,290 541 Library Youth Services 68,190 84,995 82,275 102,495 17,500 Total Library 382,542 531,395 512,223 651,145 119,750 31.3% Police 611 Police Services Management 287,559 301,910 292,240 319,820 17,910 621 Police Field Services 2,226,438 2,242,890 2,301,660 2,401,060 158,170 631 Police General Support 146,273 184,335 177,695 181,245 (3,090) 632 Police Investigations 360,738 570,075 458,315 608,315 38,240 634 Police Records 152,416 179,375 173,830 182,385 3,010 635 Police Public Relations/Crime Prevention 85,884 72,860 73,730 152,010 79,150 Total Police 3,259,308 3,551,445 3,477,470 3,844,835 293,390 9.0% Fire and Community Development 711 Fire Service Management 145,031 146,690 220,915 162,925 16,235 721 Fire Suppression 1,987,386 2,076,030 2,097,090 2,123,405 47,375 729 Foreign Fire Insurance Tax 23,000 23,000 731 Emergency Medical Services 620,502 632,550 521,645 691,580 59,030 741 Code Enforcement 324,202 336,640 335,152 370,885 34,245 742 Planning and Zoning 108,576 145,410 131,380 145,845 435 Total Fire and Community Development 3,185,698 3,337,320 3,306,182 3,517,640 180,320 5.7% r VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 1996-1998 Budget Budget 1996 1997 1997 1998 Increase/ % Actual Budget Estimate Budget (Decrease) Change Sports Core 811 Sports Core General Operations 374,324 718,035 346,920 398,865 (319,170) 812 Swimming Operations 159,479 155,655 137,210 133,250 (22,405) 813 Tennis Operations-Outdoor 85,578 90,575 94,655 83,715 (6,860) 814 Tennis Operations-Indoor 113,065 33,675 135,360 96,925 63,250 821 Banquets 559,698 508,620 501,555 494,255 (14,365) 822 Member Events 77,231 80,585 76,895 80,805 220 823 Concessions 64,402 80,910 88,600 84,685 3,775 831 Golf Club General Operations 529,886 575,585 542,930 572,655 (2,930) 832 Golf Range Operations 67,670 88,815 50,790 57,420 (31,395) 833 Golf Cart Operations 61,710 61,900 62,195 63,195 1,295 834 Golf Course Maintenance 443,703 625,045 606,705 564,240 (60,805) 835 Golf Club Lounge Operations 88,721 107,750 97,400 103,130 (4,620) 841 Sports Core Improvements 79,008 71,700 19,000 552,100 480,400 844 Golf Improvements-Surcharge 6,608 77,815 77,815 60,000 (17,815) Total Sports Core 2,711,082 • 3,276,665 2,838,030 3,345,240 68,575 2.5% Other Activities 911 Equipment Replacement 599,701 332,225 241,310 444,295 112,070 931 Hotel/Motel Tax 202,411 336,700 277,300 326,900 (9,800) 971 Community Events 141,866 123,000 122,200 123,000 - 981 Solid Waste 30,999 5,200 5,200 (5,200) 991 Interfund Transfers 760,230 123,675 123,675 150,400 123,675 Total Other Activities 1,735,207 920,800 769,685 1,044,595 220,745 12.7% Total Programs 23,844,598 29,374,675 24,469,900 30,226,600 948,875 4.0% VILLAGE OF OAK BROOK EXPENDITURES BY CATEGORY ALL FUNDS - 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Personnel $ 12,550,920 41.52% Materials & Supplies 1,364,685 4.51% Operational & Contractual 9,124,745 30.19% Miscellaneous 1,150,380 3.81% Capital 6,035,870 19.97% cc Total $ 30,226,600 100.00% Capital 19.97% Personnel Miscellaneous 41.52% 3.81% Operational&Contractual 30.19% Materials&Supplies 4.51% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 111 Board of Trustees 61,580 825 274,150 336,555 112 Village Clerk 77,010 1,330 29,950 108,290 121 Legal 113,125 4,650 40,675 158,450 131 General Management 256,470 3,110 3,450 263,030 132 Human Resources 50,840 4,400 134,000 189,240 133 Employee Benefits 910,875 910,875 134 Risk Management 31,305 490,795 522,100 N 136 General Services 43,405 53,150 125,370 45,000 266,925 141 Purchasing 70,740 1,750 670 73,160 151 Information Services 216,490 59,705 87,930 290,655 654,780 161 Village Communications Center 410,865 8,710 14,250 9,800 443,625 162 Emergency Management 10,195 525 3,950 1,200 15,870 Total Legislative and General Management 1,342,025 138,155 2,116,065 346,655 3,942,900 Financial Services 211 Financial Services Management 113,100 2,175 10,840 126,115 221 Accounting and Reporting 239,905 12,075 16,150 268,130 291 Police Pension 552,330 1,300 47,220 600,850. 292 Firefighters' Pension 679,200 1,250 72,800 753,250 Total Financial Services 1,584,535 16,800 147,010 1,748,345 r r r i r I VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 311 Public Works Management 217,650 3,595 18,190 239,435 312 Mosquito Control 49,915 49,915 321 Buildings and Grounds 58,075 15,095 146,420 4,500 224,090 330 Streets-General Salaries 504,325 3,330 4,410 512,065 331 Street Maintenance 20,125 102,230 3,000 125,355 332 Traffic and Lighting Maintenance 12,340 103,875 9,000 125,215 333 Snow Removal 43,185 43,860 43,675 11,250 141,970 cn 334 Drainage Maintenance 4,600 46,055 50,655 N 335 Forestry 17,975 1,200 120,305 139,480 336 Safety Pathway Maintenance 2,500 46,540 49,040 341 Municipal Garage Operations 84,230 91,065 101,745 18,600 1,800 297,440 351 Water Operations 373,845 65,970 2,878,045 225,000 160,000 3,702,860 Total Public Works 1,299,285 263,680 3,661,405 243,600 189,550 5,657,520 Engineering and Capital Projects 411 Engineering 292,230 4,160 41,785 7,000 345,175 421 Municipal Building Improvements 390,000 1,151,205 1,541,205 422 Traffic and Lighting Improvements 6,000 6,000 431 MFT Improvements 750,000 750,000 451 Water System Improvements 51,000 401,000 452,000 461 Roadway Improvements 520,000 2,298,000 2,818,000 462 Stormwater Management Improvements 15,000 158,000 173,000 463 Safety Pathway Improvements 250,000 139,000 389,000 Total Engineering and Capital Projects 292,230 4,160 1,267,785 750,000 4,160,205 6,474,380 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Library 511 Library General Operations 192,580 21,975 52,675 5,700 272,930 521 Library Technical Services 63,140 8,200 4,400 75,740 531 Library Reference and User Services 104,980 87,000 8,000 199,980 541 Library Youth Services 71,695 28,600 2,200 102,495 Total Library 432,395 145,775 67,275 5,700 651,145 N `y Police 611 Police Services Management 237,540 8,965 73,315 319,820 621 Police Field Services 2,090,890 26,900 248,550 34,720 2,401,060 631 Police General Support 160,645 16,000 4,600 181,245 632 Police Investigations 564,145 11,280 30,290 2,600 608,315 634 Police Records 166,560 9,900 5,925 182,385 635 Police Public Relations/Crime Prevention 135,880 6,100 10,030 152,010 Total Police 3,355,660 79,145 372,710 37,320 3,844,835 r r t r r r r r r t r r r r r r r r r VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Fire and Community Development 711 Fire Service Management 150,475 1,925 10,525 162,925 721 Fire Suppression 1,796,405 49,370 200,980 76,650 2,123,405 729 Foreign Fire Insurance Tax 4,000 11,000 8,000 23,000 731 Emergency Medical Services 361,200 9,970 308,810 11,600 691,580 741 Code Enforcement 319,580 5,925 45,380 370,885 742 Planning and Zoning 118,945 1,050 25,850 145,845 y Total Fire and Community Development 2,750,605 79,240 591,545 96,250 3,517,640 t N Sports Core 811 Sports Core General Operations 269,850 25,900 98,615 4,500 398,865 812 Swimming Operations 86,660 12,175 29,415 5,000 133,250 813 Tennis Operations-Outdoor 54,365 10,250 16,100 3,000 83,715 814 Tennis Operations-Indoor 46,830 1,500 14,920 6,380 27,295 96,925 821 Banquets 230,955 157,250 89,550 16,500 494,255 822 Member Events 42,225 22,555 16,025 80,805 823 Concessions 41,185 37,500 6,000 84,685 831 Golf Club General Operations 290,450 177,790 104,415 572,655 832 Golf Range Operations 44,220 11,000 2,200 57,420 833 Golf Cart Operations 20,400 645 42,150 63,195 834 Golf Course Maintenance 331,390 114,690 30,660 87,500 564,240 835 Golf Course Lounge Operations 35,655 66,475 1,000 103,130 841 Sports Core Improvements 552,100 552,100 844 Golf Improvements-Surcharge 60,000 60,000 Total Sports Core Fund 1,494,185 637,730 451,050 6,380 755,895 3,345,240 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Activities 911 Equipment Replacement 444,295 444,295 931 Hotel/Motel Tax 326,900 326,900 971 Community Events 123,000 123,000 991 Interfund Transfers 150,400 150,400 Total Other Activities 449,900 150,400 444,295 1,044,595 cn i N Total All Programs 12,550,920 1,364,685 9,124,745 1,150,380 6,035,870 30,226,600 _ VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 1998 Program Number Amount 10-GENERAL CORPORATE FUND Legislative and General Management 136 General Services Telephone Equipment Upgrade 45,000 151 Information Services Computer Hardware and Software(per 1997 Technology Plan) 290,655 _. 161 Village Communications Center Base Radio/Repeater Systems Upgrade 8,000 Video Cameras 1,800 162 Emergency Management Self-Diagnostic Module for Warning Sirens 1,200 Total Legislative and General Management 346,655 Public Works 321 Buildings and Grounds Freon Reclaimer 2,000 Generator Governor 2,500 331 Street Maintenance Manual Tarp for Dump Truck 1,500 Portable Generator 1,500 Traffic Controller 9,000 3 Pre-Wetting Applicators(Salt Trucks) 11,250 Total Public Works 27,750 Engineering and Capital Projects 411 Engineering Print Machine Replacement 7,000 421 Municipal Building Improvements See Program(421) 1,151,205 422 Traffic and Lighting Improvements See Program(422) 6,000 Total Engineering and Capital Projects 1,164,205 — S-24 VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 1998 Program Number Amount _ Library 511 Library General Operations —' New PAC Stations 2,500 Piggyback Terminal Server 1,600 Periodical Area Furniture 1,600 Total Library 5,700 621 Police Field Services Moving Radar Unit 2,300 5 Mobile Radios 4,500 In-Car Video Equipment 5,600 3 Mobile Data Terminal Unit Replacements 22,320 631 Police General Support Video Duplicating Machine 2,600 Total Police 37,320 Fire and Community Development 721 Fire Suppression Nozzle Package for Unit 916 1,700 Pressure Gauges Unit 916 1,800 2 Opticom Remitters 2,400 2 Opticom Phase Selectors 3,200 Fire Hose Replacement 5,000 6 Portable Radios 6,000 Hurst Mini Rescue Tool 8,800 Fire Hose Washer 11,000 2 Tumout Gear Washers/Dryers 17,000 _ Breathing Apparatus Upgrades 19,750 731 Emergency Medical Services 2 Portable Radios 2,000 Advanced Cardiac Life Support Mannequin 4,000 2 Automatic External Defibrillators 5,600 Total Fire and Community Development 88,250 TOTAL GENERAL FUND 1,669,880 _ S-25 VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 1998 Program Number Amount 23-FOREIGN FIRE INSURANCE TAX FUND 729 Foreign Fire Insurance Tax Physical Fitness Equipment 8,000 TOTAL FOREIGN FIRE INSURANCE TAX FUND 8,000 41-INFRASTRUCTURE FUND Engineering and Capital Projects 461 Roadway Improvements See Program(461) 2,298,000 462 Stormwater Management Improvements See Program(462) 158,000 463 Safety Pathway Improvements See Program(463) 139,000 TOTAL INFRASTRUCTURE FUND 2,595,000 51-WATER FUND Public Works 351 Water Operations Water Meters 160,000 Total Public Works 160,000 Engineering and Capital Projects 451 Water Systems Improvements See Program(451) 401,000 TOTAL WATER FUND 561,000 5-26 VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 1998 Program Number Amount 52-SPORTS CORE FUND Sports Core 811 Bath&Tennis Club General Operations Copier 4,500 -� 812 Swimming Operations Pool Furniture Replacement 5,000 813 Tennis Operations-Outdoor Pro Shop Furniture 3,000 814 Tennis Operations-Indoor Principal Payments on Tennis Dome Note 27,295 821 Banquets Replace Awning 3,000 Convection Oven 3,500 Kitchen Equipment Replacement 5,000 New Dance Floor&Carpeting 5,000 834 Golf Course Maintenance Tractor/Front End Mower 25,000 Rough Mower 15,000 Bedknife Grinder 10,500 Utility Vehicles 14,000 Bank Mower 23,000 841 Sports Core Capital Improvements See Program (841) 552,100 844 Golf Improvements-Surcharge On-Course Restrooms 60,000 TOTAL SPORTS CORE FUND 755,895 62-GARAGE FUND Public Works 341 Garage Operations Battery Charger/Tester 1,800 TOTAL GARAGE FUND 1,800 S-27 VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 1998 Program Number Amount 63-EQUIPMENT REPLACEMENT FUND Other Activities 911 Equipment Replacement See Program(911) 444,295 TOTAL EQUIPMENT REPLACEMENT FUND 444,295 TOTAL ALL FUNDS 6,035,870 S-28 Village of Oak Brook Full-Time Equivalent - Personnel Summary A _ 9996y '1997 _ '1998 Program - = Y Bud et_ Budgef 111 Board of Trustees 0.50 0.50 0.50 112 Village Clerk 1.50 1.50 1.50 121 Legal 1.00 1.00 1.00 131 General Management 3.25 3.25 3.25 132 Human Resources 0.75 0.75 0.75 - 134 Risk Management 0.25 0.25 0.25 135 General Services 1.25 1.25 1.25 141 Purchasing 1.50 1.25 1.25 - 151 Information Services 1.50 1.75 1.75 161 Communications Center 8.00 9.00 9.00 Legislative and General Management Total - - = 19.50 - 20.50_ = 20.50 _ 211 Financial Services Management 1.25 1.25 1.25 221 Accounting and Reporting 4.25 4.25 4.25 - Financiat Services Totah= = _ - 5:50 = 5.50 - 5.50 311 Public Works Management 3.00 3.00 3.00 _ 321 Building and Grounds 2.00 2.00 1.00 330 Streets 9.00 9.00 9.00 341 Garage Operations 1.50 1.50 1.50 351 Water Operations 6.00 6.00 6.00 _ _ Public Works Total = 1996 99 :x;998 Pro rarn� Budgef Budget - Budget_ 711 Fire Service Management 2.00 2.00 2.00 721 Fire Suppression 27.00 27.00 27.00 731 Emergency Medical Services 6.00 4.00 4.00 741 Code Enforcement** 2.75 2.75 2.75 742 Planning and Zoning 1.75 1.75 1.75 __Fire and Community Development Total= -;39.50. - _ w 37 50 37.50 i _ 811 B&T Club General Operations 3.25 3.25 3.25 821 B&T Food & Beverage Banquets 1.00 1.00 1.00 831 Golf Club General Operations 2.25 2.25 2.25 834 Golf Club Course Maintenance 3.00 3.00 3.00 _=Sports Core.-Total =- _ _ __9.50: _ - 9.50_ -- GT155.50 _ 157.50RANDTOTAL ALLDEPARTMENTS h -158.50 *Summary represents full-time equivalent positions not including seasonal,temporary or situational employees. Regular part-time employee hours have been rounded to the nearest quarter full-time equivalent. (Because this approach deviates from last years'approach when we counted each part-time position as .5 full-time equivalent the 1998 total is slightly higher than that represented in the previous year's budget). **Part-time Fire Prevention Inspectors, Building Inspectors, and the Assistant Emergency Management Coordinator were not included in the count as these positions are filled on a part-time basis by full-time Fire Department personnel. S-30 This page intentionally left blank. I { I I I I I I I I I I I I I I I I I r t t r r r r r r r r r r r r r r r r GENERAL FUND General Fund - to account for resources traditionally associated with governments which are not required to be accounted for in another fund. VILLAGE OF OAK BROOK GENERAL CORPORATE FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Taxes $ 12,364,280 84.96% Personnel $ 9,363,130 61.44% Licenses& Permits 350,280 2.41% Materials& Supplies 556,370 3.65% Charges for Services 343,750 2.36% Operational &Contractual 3,500,110 22.97% Fines and Penalties 226,500 1.56% Miscellaneous 150,400 0.99% Miscellaneous Income 1,025,000 7.04% Capital 1,669,880 10.96% Interfund Transfers 243,600 1.67% Total $ 14,553,410 100.00% Total $ 15,239,890 100.00% REVENUES EXPENDITURES OTaxes 7.04% 167% 10.96% .2.36% 1.56% ■Licenses&Permits 0.99% OPersonnel 2.41% DCharges for Services 22.97% ■Materials&Supplies DFines and Penalties ;7: OOperational&Contractual ■Miscellaneous Income 0 Miscellaneous Olnterfund Transfers 3.65% 61.44% ■Capital 84.96% Village of Oak Brook 1998-2002 Five-Year Financial Plan GENERAL CORPORATE FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 $12,166,544 Estimated Income $14,338,240 $14,121,385 $14,358,950 $14,382,450 $14,433,750 $14,576,750 $14,716,150 Less Estimated Operating Expenses Operating Budget 11,268,620 10,928,900 11,768,300 12,169,700 12,687,200 13,086,100 13,625,000 Exceptional Charges 1,015,300 936,740 1,035,275 1,069,075 1,112,575 1,152,875 1,188,275 Estimated Net Operating Income 2,054,320 2,255,745 1,555,375 1,143,675 633,975 337,775 (97,125) Add Beginning of Year Cash Balance 12,166,544 12,166,544 13,627,689 12,454,664 9,156,339 7,271,214 6,880,689 Estimated Available Funds 14,220,864 14,422,289 15,183,064 13,598,339 9,790,314 7,608,989 6,783,564 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 425,000 75,000 0 0 0 90,000 90,000 Adjusted Cash Available 14,645,864 14,497,289 15,183,064 13,598,339 9,790,314 7,698,989 6,873,564 Less Capital Improvement Program 2,957,760 869,600 2,728,400 4,442,000 2,519,100 818,300 302,600 Unrestricted Cash Available at Year-End $11,688,104 $13,627,689 $12,454,664 $9,156,339 $7,271,214 $6,880,689 $6,570,964 4 Months Operating $4,094,640 $3,955,213 $4,267,858 $4,412,925 $4,599,925 $4,746,325 $4,937,758 6 Months Operating $6,141,960 $5,932,820 $6,401,788 $6,619,388 $6,899,888 $7,119,488 $7,406,638 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: General Corporate Fund FUND NUMBER: 10 PRINCIPAL REVENUE SOURCE(S): Sales Tax, State Shared Revenues, Fines, Licenses, and Fees DEPARTMENT(S) SUPPORTED BY FUND: 1-Legislative and General Management, 2-Financial Services 3-Public Works, 4-Engineering and Capital Projects, 5-Library 6-Police, 7-Fire and Community Development, 9-Other Activities Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $12,166,544 $12,166,544 $ 13,789,194 i w Estimated Revenues See Schedule $ 14,763,240 $ 14,234,080 $ 14,553,410 Total Estimated Revenues $ 14,763,240 $ 14,234,080 $ 14,553,410 Estimated Cash Available $26,929,784 $26,400,624 $ 28,342,604 Estimated Expenditures Personnel $ 8,793,365 $ 8,748,671 $ 9,363,130 Materials & Supplies 467,695 403,945 556,370 Operation &Contractual 3,212,035 2,616,968 3,500,110 Miscellaneous 123,675 123,675 150,400 Capital 2,644,910 718,171 1,669,880 Total Estimated Expenditures $ 15,241,680 $12,611,430 $ 15,239,890 Estimated Unrestricted Cash at Year-End $ 11,688,104 $ 13,789,194 $ 13,102,714 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 1998 1996 1997 1997 1998 Actual Budget Estimate Budget General Sales Tax $ 10,939,840 $ 11,323,000 $ 11,100,000 $ 11,360,000 State Income Tax 537,610 541,255 568,540 585,595 Replacement Tax 174,950 170,385 183,130 183,130 Road and Bridge Tax 136,654 136,000 136,500 136,500 Local Use Tax 75,483 72,940 78,355 80,705 Foreign Fire Insurance 27,794 27,800 0 0 Photo Processing Tax 16,300 16,445 16,775 17,275 Charitable Games Tax 277 2,200 1,075 1,075 Grants 0 4,015 4,130 0 Total Intergovernmental Revenue $ 11,908,908 $ 12,294,040 $ 12,088,505 $ 12,364,280 Liquor Licenses $ 78,875 $ 75,000 $ 82,550 $ 79,900 Vending Machine Licenses 10,448 10,200 10,000 10,000 Scavenger Licenses 1,500 1,500 1,500 1,500 Taxi Licenses 1,850 1,400 3,000 3,800 Tobacco Licenses 800 1,000 1,000 1,000 Raffle Licenses 50 100 180 180 Building Permits 161,537 160,000 140,000 160,000 Electrical Permits 39,773 40,000 10,000 9,000 Plumbing Permits 11,458 9,000 40,500 40,000 Alarm Application Fees 14,270 14,200 14,200 14,200 Annual Alarm Permit Fees 420 500 475 500 Miscellaneous Licenses & Permits 36,827 30,000 30,000 30,000 Solicitation Permits 0 0 200 200 Total Licenses and Permits $ 357,808 $ 342,900 $ 333,605 $ 350,280 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 1998 1996 1997 1997 1998 Actual Budget Estimate Budget Elevator Inspections $ 31,500 $ 33,000 $ 31,950 $ 32,000 Zoning/Subdivision Appl. Fees 7,685 10,000 5,000 7,000 Plan Review Fees 14,055 12,000 10,000 10,000 Ambulance Fees 184,102 164,625 145,000 170,000 Toll Road Fire/EMS Services 32,950 25,200 20,230 25,000 Special Services-EMS 921 500 875 500 Special Services-Fire 3,289 3,000 800 2,000 False Alarm Fees-Fire 8,850 6,000 8,500 7,000 Fingerprinting 3,851 5,000 3,500 4,200 Special Services-Police 26,264 10,000 4,500 10,000 vl Field Services-Police 280 375 150 350 Misc. Support Services-Police 18,987 6,500 6,700 6,500 False Alarm Fees-Police 59,050 60,000 60,000 60,000 Engineering Plan Review & Inspection 5,260 5,000 5,000 5,000 Subdivision Review & Inspection 3,594 2,000 500 2,000 Library Services 5,776 5,000 5,100 5,000 Bad Debts (2,800) (2,800) (2,800) (2,800) Total Charges for Services $ 403,614 $ 345,400 $ 305,005 $ 343,750 Training Reimbursement-Fire $ 4,113 $ 5,000 $ 3,465 $ 4,000 Court Fines 160,848 165,000 160,000 165,000 Village Fines 46,707 62,000 50,000 57,000 Training Reimbursement-Police 0 15,000 11,600 15,000 BATTLE Program 35,730 0 0 0 Library Fines 4,254 4,500 4,500 4,500 Interest 636,200 605,000 745,000 715,000 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 1998 1996 1997 1997 1998 Actual Budget Estimate Budget Franchise/IMF Fees 181,192 192,000 210,000 286,000 Proceeds from Sale of Property 0 60,000 5,000 0 Ethnic Fest 31,138 0 0 0 Sale of Recyclables 5,197 5,000 0 0 Miscellaneous 75,458 5,000 5,000 5,000 Total Other Revenues $ 1,180,837 $ 1,118,500 $ 1,194,565 $ 1,251,500 Transfer from Water Fund $ 215,588 $ 219,300 $ 219,300 $ 225,000 Transfer from Other Funds 17,400 18,100 18,100 18,600 aInterfund Loan Repayment 0 425,000 75,000 0 Total Miscellaneous $ 232,988 $ 662,400 $ 312,400 $ 243,600 Total Revenue $ 14,084,155 $ 14,763,240 $ 14,234,080 $ 14,553,410 1 i 1 1 I 1 1 1 I I I I i I I I I I VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 111 Board of Trustees 61,580 825 274,150 336,555 112 Village Clerk 77,010 1,330 29,950 108,290 121 Legal 113,125 4,650 40,675 158,450 131 General Management 256,470 3,110 3,450 263,030 132 Human Resources 50,840 4,400 134,000 189,240 134 Risk Management 31,305 490,795 522,100 136 General Services 43,405 53,150 125,370 45,000 266,925 141 Purchasing 70,740 1,750 670 73,160 151 Information Services 216,490 59,705 87,930 290,655 654,780 161 Village Communications Center 410,865 8,710 14,250 9,800 443,625 162 Emergency Management 10,195 525 3,950 1,200 15,870 Total Legislative and General Management 1,342,025 138,155 1,205,190 346,655 3,032,025 Financial Services 211 Financial Services Management 113,100 2,175 10,840 126,115 221 Accounting and Reporting 239,905 12,075 16,150 268,130 Total Financial Services 353,005 14,250 26,990 394,245 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 311 Public Works Management 217,650 3,595 18,190 239,435 312 Mosquito Control 49,915 49,915 321 Buildings and Grounds 58,075 15,095 146,420 4,500 224,090 330 Streets-General Salaries 504,325 3,330 4,410 512,065 331 Street Maintenance 20,125 102,230 3,000 125,355 332 Traffic and Lighting Maintenance 12,340 103,875 9,000 125,215 `i 333 Snow Removal 43,185 43,860 43,675 11,250 141,970 00 334 Drainage Maintenance 4,600 46,055 50,655 335 Forestry 17,975 1,200 120,305 139,480 336 Safety Pathway Maintenance 2,500 46,540 49,040 Total Public Works 841,210 106,645 681,615 27,750 1,657,220 Engineering and Capital Projects 411 Engineering 292,230 4,160 41,785 7,000 345,175 421 Municipal Building Improvements 390,000 1,151,205 1,541,205 422 Traffic and Lighting Improvements 6,000 6,000 Total Engineering and Capital Projects 292,230 4,160 431,785 1,164,205 1,892,380 1 1 1 1 I I I I 1 1 1 I I I I 1 1 I I VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Library 511 Library General Operations 192,580 21,975 52,675 5,700 272,930 521 Library Technical Services 63,140 8,200 4,400 75,740 531 Library Reference and User Services 104,980 87,000 8,000 199,980 541 Library Youth Services 71,695 28,600 2,200 102,495 Total Library 432,395 145,775 67,275 5,700 651,145 I Police 611 Police Services Management 237,540 8,965 73,315 319,820 621 Police Field Services 2,090,890 26,900 248,550 34,720 2,401,060 631 Police General Support 160,645 . 16,000 4,600 181,245 632 Police Investigations 564,145 11,280 30,290 2,600 608,315 634 Police Records 166,560 9,900 5,925 182,385 635 Police Public Relations/Crime Prevention 135,880 6,100 10,030 152,010 Total Police 3,355,660 79,145 372,710 37,320 3,844,835 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Fire and Community Development 711 Fire Service Management 150,475 1,925 10,525 162,925 721 Fire Suppression 1,796,405 49,370 200,980 76,650 2,123,405 731 Emergency Medical Services 361,200 9,970 308,810 11,600 691,580 741 Code Enforcement 319,580 5,925 45,380 370,885 742 Planning &Zoning 118,945 1,050 25,850 145,845 Total Fire and Community Development 2,746,605 68,240 591,545 88,250 3,494,640 I 0 Other Activities 971 Community Events 123,000 123,000 991 Interfund Transfers 150,400 150,400 Total Other Activities 123,000 150,400 273,400 Total General Fund 9,363,130 556,370 3,500,110 150,400 1,669,880 15,239,890 i i i i i i r i i i i i i r r i r r r VILLAGE OF OAK BROOK GENERAL CORPORATE FUND ANALYSIS OF CHANGE IN NET REVENUES AND NET OPERATING EXPENDITURES 1998 Budget vs. 1997 1998 1997 Budget Budget Budget $ % Total Revenues $14,763,240 514,553,410 Less Reconciling Items: Interfund Loan Repayment 425,000 0 Sale of Surplus Property 60,000 0 Foreign Fire Insurance Tax 27,800 0 Net Revenues $14,250,440 $14,553,410 $302,970 2.13% i Total Expenditures $15,241,680 $15,239,890 Less Reconciling Items: Capital Outlay 2,644,910 1,669,880 Significant One-Time Operating Items Municipal Bldg. Improv. Professional Services 300,000 390,000 Computer Consulting 95,360 29,050 Sports Core Marketing Study 0 25,000 Net Operating Budget $12,201,410 $13,125,960 $924,550 7.58% This page intentionally left blank. I 1 I I I 1 1 I i I I I I I I 1 1 i I SPECIAL REVENUE FUNDS Hotel/Motel Tax Fund - to account for the accumulation of resources from payment of hotel/motel taxes. The Village has established a one percent (1%) hotel tax pursuant to state law. Funds are to be used to promote tourism and conventions within the municipality. Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as authorized by the Illinois Department of Transportation. Financing is provided from the Village's share of gasoline taxes. Foreign Fire Insurance Tax Fund - to account for Foreign Fire Insurance Tax revenues used to purchase items for the benefit of the Oak Brook Fire Department. VILLAGE OF OAK BROOK HOTEL/MOTEL TAX FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Hotel/Motel Tax $ 307,900 94.12% Operational & Contractual $ 326,900 100.00% Interest 19,250 5.88% tv Total $ 327,150 100.00% 1 Total $ 326,900 100.00% REVENUES EXPENDITURES 5.88% OHotel/Motel Tax ■Interest OOperational&Contractual 94.12% 100.00% Village of Oak Brook 1998-2002 Five-Year Financial Plan HOTEUMOTEL TAX FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1,1997 $345,902 Estimated Income 5288,500 5309,400 5312,300 5318,800 5328,200 $335,800 5345,700 Less Estimated Operating Expenses Operating Budget 336,700 232,700 350,000 350,000 350,000 350,000 350,000 Exceptional Charges 0 0 0 0 0 0 0 Estimated Net Operating Income (48,200) 76,700 (37,700) (31,200) (21,800) (14,200) (4,300) I W Add Beginning of Year Cash Balance 345,902 345,902 422,602 384,902 353,702 331,902 317,702 Estimated Available Funds 297,702 422,602 384,902 353,702 331,902 317,702 313,402 Interfund Loan 0 0 0 0 0 0 0 Intcrfimd Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 297,702 422,602 384,902 353,702 331,902 317,702 313,402 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End 5297,702 $422,602 $384,902 $353,702 $331,902 $317,702 $313,402 1 1 1 I I I I I I I I I I I I I 1 i 1 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Hotel/Motel Tax Fund FUND NUMBER: 21 PRINCIPAL REVENUE SOURCE(S): Hotel/Motel Tax DEPARTMENT(S) SUPPORTED BY FUND: 9-Other Activities Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 345,902 $ 345,902 $ 385,337 Estimated Revenues Interest $ 10,000 $ 17,835 $ 19,250 Hotel/Motel Tax 278,500 298,900 307,900 Total Estimated Revenues $ 288,500 $ 316,735 $ 327,150 Estimated Cash Available $ 634,402 $ 662,637 $ 712,487 Estimated Expenditures Operation &Contractual $ 336,700 $ 277,300 $ 326,900 Total Estimated Expenditures $ 336,700 $ 277,300 $ 326,900 Estimated Unrestricted Cash at Year-End $ 297,702 $ 385,337 $ 385,587 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY HOTEL/MOTEL FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 6000 6000 7000 8000 9000 Expenditures Other Expenditures 931 Hotel/Motel Tax 326,900 326,900 Total Hotel/Motel Tax Fund 326,900 326,900 i 1 I 1 I I I I I ! I 1 1 I I I I I 1 1 VILLAGE OF OAK BROOK MOTOR FUEL TAX FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Motor Fuel Tax Allotments $ 213,900 87.12% Other Expenditures $ 750,000 100.00% Interest 31,625 12.88% o� Total $ 245,525 100.00% Total $ 750,000 100.00% REVENUES EXPENDITURES 12.88° DMotor Fuel Tax Allotments ■Interest DOther Expenditures 87.12% 100% Village of Oak Brook 1998-2002 Five-Year Financial Plan MOTOR FUEL TAX FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 $583,634 Estimated Income 5255,500 $246,500 $236,500 $228,900 5227,700 5226,500 $238,900 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 0 1,080 750,000 0 500,000 0 0 Estimated Net Operating Income 255,500 245,420 (513,500) 228,900 (272,300) 226,500 238,900 tia 1 Add Beginning of Year Cash Balance 583,634 583,634 829,054 315,554 544,454 272,154 498,654 Estimated Available Funds 839,134 829,054 315,554 544,454 272,154 498,654 737,554 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 839,134 829,054 315,554 544,454 272,154 498,654 737,554 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End 5839,134 5829,054 5315,554 5544,454 5272,154 $498,654 $737,554 I I I I I I I I I I I I I I 1 I I I I VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Motor Fuel Tax Fund FUND NUMBER: 22 PRINCIPAL REVENUE SOURCE(S): Motor Fuel Tax DEPARTMENT(S) SUPPORTED BY FUND: 4-Enginering and Captial Projects Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 583,634 $ 583,634 $ 834,114 i 00 Estimated Revenues Motor Fuel Tax Allotments $ 223,000 $ 213,900 $ 213,900 Interest 32,500 37,660 31,625 Total Estimated Revenues $ 255,500 $ 251,560 $ 245,525 Estimated Cash Available $ 839,134 $ 835,194 $ 1,079,639 Estimated Expenditures Other Expenditures $ 0 $ 1,080 $ 750,000 Total Estimated Expenditures $ 0 $ 1,080 $ 750,000 Estimated Unrestricted Cash at Year-End $ 839,134 $ 834,114 $ 329,639 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY MOTOR FUEL TAX FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Expenditures 431 MFT Improvements 750,000 750,000 Total Motor Fuel Tax Fund 750,000 750,000 i 1 1 I I I 1 I I I 1 I I 1 I 1 1 I I I VILLAGE OF OAK BROOK FOREIGN FIRE INSURANCE TAX FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Foreign Fire Insurance Tax $ 27,800 96.53% Personnel $ 4,000 17.39% Interest 1,000 3.47% Materials and Supplies 11,000 47.83% Capital Outlay 8,000 34.78% N D Total $ 28,800 100.000/6Total $ 23,000 100.000/0 REVENUES EXPENDITURES 3.47% 34.78% 17.39% OForeign Fire Insurance Tax Wersonnel 96.53% ■Interest47.83/o o OMaterials and Supplies ®Capital Outlay Village of Oak Brook 1998-2002 Five-Year Financial Plan FOREIGN FIRE INSURANCE TAX FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 SO Estimated Income SO 527,800 528,300 528,300 528,800 528,800 528,800 Less Estimated Operating Expenses Operating Budget 0 0 23,000 23,000 33,000 33,000 33,000 Exceptional Charges 0 0 0 0 0 0 0 Estimated Net Operating Income 0 27,800 5,300 5,300 (4,200) (4,200) (4,200) N r- Add Beginning of Year Cash Balance 0 0 27,800 33,100 38,400 34,200 30,000 Estimated Available Funds 0 27,800 33,100 38,400 34,200 30,000 25,800 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 0 27,800 33,100 38,400 34,200 30,000 25,800 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End SO 527,800 533,100 $38,400 534,200 530,000 525,800 I I I I I I I I I I I I 1 I i i I I I VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Foreign Fire Insurance Tax FUND NUMBER: 23 PRINCIPAL REVENUE SOURCE(S): Foreign Fire Insurance Tax DEPARTMENT(S) SUPPORTED BY FUND: 7-Fire Operations Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 0 $ 0 $ 27,800 N Estimated Revenues N Foreign Fire Insurance Tax $ 0 $ 27,800 $ 27,800 Interest 0 0 1,000 Total Estimated Revenues $ 0 $ 27,800 $ 28,800 Estimated Cash Available $ 0 $ 27,800 $ 56,600 Estimated Expenditures Personnel $ 0 $ 0 $ 4,000 Materials &Supplies 0 0 11,000 Capital 0 0 8,000 Total Estimated Expenditures $ 0 $ 0 $ 23,000 Estimated Unrestricted Cash at Year-End $ 0 $ 27,800 $ 33,600 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FOREIGN FIRE INSURANCE TAX FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Expenditures 729 Foreign Fire Insurance Tax 4,000 11,000 8,000 23,000 Total Foreign Fire Insurance Tax Fund 4,000 11,000 8,000 23,000 i N W i i i i i i i i y i i t i i I i CAPITAL PROJECT FUND Infrastructure Fund - to account for revenues and expenditures relative to the construction of paving, drainage and bike trail improvements. VILLAGE OF OAK BROOK INFRASTRUCTURE FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Transfers In 750,000 28.01% Operational &Contractual $ 785,000 23.22% Utility Tax 1,700,000 63.50% Capital 2,595,000 76.78% Grants 142,465 5.32% ry Developer Contributions 16,000 0.60% Interest 68,750 2.57% Total $ 2,677,215 100.00% Total $ 3,380,000 100.00% REVENUES EXPENDITURES 2.57% 5.32% 0.60% 23.22% 28.01 ®Transfers In Utility Tax M10 ®Grants 63.50% ODeveloper Contributions ° ®Operational&Contractual 76.78/o ■Interest OCapital Village of Oak Brook 1998-2002 Five-Year Financial Plan INFRASTRUCTURE FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 $2,042,418 Estimated Income $2,246,060 52,131,880 $2,656,600 51,858,200 52,069,200 $1,276,100 51,024,300 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 0 0 0 0 0 0 0 Estimated Net Operating Income 2,246,060 2,131,880 2,656,600 1,858,200 2,069,200 1,276,100 1,024,300 N �^ Add Beginning of Year Cash Balance 2,042,418 2,042,418 1,566,918 1,140,518 271,718 560,918 1,018,018 Estimated Available Funds 4,288,478 4,174,298 4,223,518 2,998,718 2,340,918 1,837,018 2,042,318 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 4,288,478 4,174,298 4,223,518 2,998,718 2,340,918 1,837,018 2,042,318 Less Capital Improvement Program 3,495,950 2,607,380 3,083,000 2,727,000 1,780,000 819,000 521,000 Estimated Unrestricted Cash Balance at Year-End 5792,528 S1,566,918 51,140,518 5271,718 5560,918 51,018,018 $1,521,318 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Infrastructure Fund FUND NUMBER: 41 PRINCIPAL REVENUE SOURCE(S): Utility Tax DEPARTMENT(S) SUPPORTED BY FUND: 4-Engineering and Capital Projects Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 2,042,418 $ 2,042,418 $ 1,850,918 Estimated Revenues Utility Tax $ 2,005,000 $ 1,992,000 $ 1,700,000 Transfers In 0 0 750,000 Grants 166,060 48,000 142,465 Developer Contributions 0 0 16,000 Interest 75,000 137,700 68,750 Total Estimated Revenues $ 2,246,060 $ 2,177,700 $ 2,677,215 Estimated Cash Available $ 4,288,478 $ 4,220,118 $ 4,528,133 Estimated Expenditures Operation & Contractual $ 896,950 $ 314,500 $ 785,000 Capital 2,599,000 2,054,700 2,595,000 Total Estimated Expenditures $ 3,495,950 $ 2,369,200 $ 3,380,000 Estimated Unrestricted Cash at Year-End $ 792,528 $ 1,850,918 $ 1,148,133 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY INFRASTRUCTURE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Engineering and Capital Projects 461 Roadway Improvements 520,000 2,298,000 2,818,000 462 Stormwater Management Improvements 15,000 158,000 173,000 463 Safety Pathway Improvements 250,000 139,000 389,000 Total Infrastructure Fund 785,000 2,595,000 3,380,000 ILIi N V ENTERPRISE FUNDS Waterworks System Fund - to account for revenues and expenses relative to the operation of the water utility. Sports Core - to account for revenues and expenses relative to the operation of the Sports Core. VILLAGE OF OAK BROOK WATER FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Water Sales& Services $ 3,265,000 82.17% Personnel $ 373,845 9.00% Water Tap-On Charges 20,000 0.50% Materials&Supplies 65,970 1.59% Interest 247,500 6.23% Operational &Contractual 2,929,045 70.50% DWC Rebate 375,000 9.44% Other Expenditures 225,000 5.42% 00 Other 65,900 1.66% Capital 561,000 13.50% Total $ 3,973,400 100.00% Total $ 4,154,860 100.00% REVENUES EXPENDITURES 9.44% ° Water Sales&Services ° 9.00% ° 6.23% 1.66/0 13.50/0 1.59/o ®Personnel ■Water Ta On Charges '42% 0.50% P- 5 9 ■Materials&Supplies 0Interest 00perational&Contractual O DWC Rebate 0Other Expenditures 0Other ■Capital 82.17% 70.50% Village of Oak Brook 1998-2002 Five-Year Financial Plan WATER FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 $4,669,993 Estimated Income $3,622,800 53,623,700 53,447,000 $3,376,600 $3,846,100 $3,810,100 $4,270,100 Less Estimated Operating Expenses Operating Budget 737,810 734,390 717,485 765,550 785,900 820,580 862,360 Exceptional Charges 2,974,960 2,807,770 2,751,435 2,832,985 2,921,720 3,010,190 3,099,290 ji Estimated Net Operating Income (89,970) 81,540 (21,920) (221,935) 138,480 (20,670) 308,450 ry �o Add Beginning of Year Cash Balance 4,669,993 4,669,993 4,991,758 4,753,838 3,315,903 3,095,883 2,340,213 Estimated Available Funds 4,580,023 4,751,533 4,969,838 4,531,903 3,454,383 3,075,213 2,648,663 Add Dul'age Water Commission Rebate 475,000 504,725 375,000 0 0 0 0 Adjusted Cash Available 5,055,023 5,256,258 5,344,838 4,531,903 3,454,383 3,075,213 2,648,663 Less Capital Improvement Program 734,500 264,500 591,000 1,216,000 358,500 735,000 615,000 Estimated Unrestricted Cash Balance at Year-End $4,320,523 $4,991,758 54,753,838 $3,315,903 $3,095,883 $2,340,213 $2,033,663 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Water Fund FUND NUMBER: 51 PRINCIPAL REVENUE SOURCE(S): Water Sales DEPARTMENT(S)SUPPORTED BY FUND: 3-Public Works,4-Engineering and Capital Projects Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 4,669,993 $ 4,669,993 $ 5,046,328 Estimated Revenues Water Sales $ 3,249,500 $ 3,132,000 $ 3,260,000 w Unmetered Sales 7,500 5,000 5,000 Water Tap-On Charges 48,400 105,000 20,000 Fire Service Charge 42,000 90,000 0 Meter Fees 9,000 9,000 9,000 Special Services 16,700 16,700 17,200 Interest 210,000 244,000 247,500 DWC Rebate 475,000 504,725 375,000 Miscellaneous 39,700 39,700 39,700 Total Estimated Revenues $ 4,097,800 $ 4,146,125 $ 3,973,400 Estimated Cash Available $ 8,767,793 $ 8,816,118 $ 9,019,728 Estimated Expenditures Personnel $ 356,610 $ 351,365 $ 373,845 Materials&Supplies 9,945 6,365 65,970 Operation&Contractual 3,147,815 2,939,295 2,929,045 Other Expenditures 219,300 219,300 225,000 Capital 713,600 253,465 561,000 Total Estimated Expenditures $ 4,447,270 $ 3,769,790 $ 4,154,860 Estimated Unrestricted Cash at Year-End $ 4,320,523 $ 5,046,328 $ 4,864,868 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY WATER FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 351 Water Operations 373,845 65,970 2,878,045 225,000 160,000 3,702,860 Total Water Operations 373,845 65,970 2,878,045 225,000 160,000 3,702,860 Engineering and Capital Projects 451 Water System Improvements 51,000 401,000 452,000 w Total Water System Improvements 51,000 401,000 452,000 Total Water Fund 373,845 65,970 2,929,045 225,000 561,000 4,154,860 1 I 1 I I I I I I 1 1 I I 1 I I 1 1 I r r r I r I I I I I I I r r r r r r r VILLAGE OF OAK BROOK SPORTS CORE FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Bath and Tennis Club $ 523,285 18.17% Personnel $ 1,494,185 44.67% Food and Beverage 526,850 18.30% Materials & Supplies 637,730 19.06% Golf Club 1,753,035 60.88% Operational & Contractual 451,050 13.48% Golf Surcharge 76,500 2.66% Miscellaneous 6,380 0.19% N Capital 755,895 22.60% Total $ 2,879,670 100.00% LTotal $ 3,345,240 100.00% REVENUES EXPENDITURES 2.66% ° 18 17/° ®Bath and Tennis Club 22.60% 44.67% OPersonnel i I ©Food and Beverage 0.19% OMaterials&Supplies OOperational&Contractual f 18.30/°° OGolf Club D Miscellaneous 60.88% OGolf Surcharge 13.48% ®Capital 19.06% Village of Oak Brook 1998-2002 Five-Year Financial Plan SPORTS CORE FUND-CONSOLIDATED Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Cash Available,January 1, 1997 $49,341 Estimated Income 53,629,820 $3,505,680 52,814,275 54,833,975 $3,187,975 $3,302,775 $3,431,575 Less Estimated Operating Expenses Operating Budget 2,523,645 2,545,295 2,599,200 2,738,300 2,849,000 2,910,000 2,997,500 Exceptional Charges 68,005 68,005 33,675 80,575 127,475 127,475 127,475 Estimated Net Operating Income 1,038,170 892,380 181,400 2,015,100 211,500 265,300 306,600 tiC w Add Beginning of Year Cash Balance 49,341 49,341 645,506 134,306 795,306 593,306 357,606 W Estimated Available Funds 1,087,511 941,721 826,906 2,149,406 1,006,806 858,606 664,206 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 425,000 75,000 0 0 0 90,000 90,000 Adjusted Cash Available 662,511 866,721 826,906 2,149,406 1,006,806 768,606 574,206 Less Capital Improvement Program 260,015 221,215 692,600 1,354,100 413,500 411,000 140,000 Estimated Cash Balance at Year-End $402,496 5645,506 S134,306 S795,306 S593,306 5357,606 $434,206 r r r i r i r r r r r r r i r r r r r VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Sports Core Fund FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Memberships, User Fees, and Food and Beverage Sales DEPARTMENT(S)SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 49,341 $ 49,341 $ 785,931 Estimated Revenues Sports Core Fund Operations $ 2,772,120 $ 2,673,120 $ 2,803,170 Golf Surcharge 71,700 71,500 71,500 Capital Improvements 785,000 830,000 5,000 Total Estimated Revenues $ 3,628,820 $ 3,574,620 $ 2,879,670 Estimated Cash Available $ 3,678,161 $ 3,623,961 $ 3,665,601 Estimated Expenditures Personnel $ 1,420,190 $ 1,426,175 $ 1,494,185 Materials&Supplies 633,400 627,620 637,730 Operation&Contractual 457,055 471,070 451,050 Other Expenditures 436,060 86,060 6,380 Capital 328,960 227,105 755,895 Total Estimated Expenditures $ 3,275,665 $ 2,838,030 $ 3,345,240 Estimated Unrestricted Cash at Year-End $ 402,496 $ 785,931 $ 320,361 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY SPORTS CORE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Bath and Tennis Operations 811 General Operations 269,850 25,900 98,615 4,500 398,865 812 Swimming Operations 86,660 12,175 29,415 5,000 133,250 813 Tennis Operations-Outdoor 54,365 10,250 16,100 3,000 83,715 814 Tennis Operations-Indoor 46,830 1,500 14,920 6,380 27,295 96,925 Total Bath and Tennis Operations 457,705 49,825 159,050 6,380 39,795 712,755 w Food and Beverage 821 Banquets 230,955 157,250 89,550 16,500 494,255 822 Member Events 42,225 22,555 16,025 80,805 823 Concessions 41,185 37,500 6,000 84,685 Total Food and Beverage Operations 314,365 217,305 111,575 16,500 659,745 Golf Club 831 Golf Club General Operations 290,450 177,790 104,415 572,655 832 Golf Range Operations 44,220 11,000 2,200 57,420 833 Golf Cart Operations 20,400 645 42,150 63,195 834 Golf Course Maintenance 331,390 114,690 30,660 87,500 564,240 835 Golf Course Lounge Operations 35,655 66,475 1,000 103,130 Total Golf Club 722,115 370,600 180,425 87,500 1,360,640 1 1 1 I I I I I 1 I I I I I 1 I 1 1 I I I I I I I I I I I I I I I 1 I i i I VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY SPORTS CORE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Capital Projects 841 Sports Core Improvements 552,100 552,100 844 Golf Improvements- Surcharge 60,000 60,000 Total Capital Projects 612,100 612,100 I Total Sports Core Fund 1,494,185 637,730 451,050 6,380 755,895 3,345,240 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sports Core Fund Operations FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Memberships, User Fees, and Food and Beverage Sales DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 15,947 $ 15,947 $ (52,148) w Estimated Revenues V See Schedule $ 2,772,120 $ 2,673,120 $ 2,803,170 Total Estimated Revenues $ 2,772,120 $ 2,673,120 $ 2,803,170 Estimated Cash Available $ 2,788,067 $ 2,689,067 $ 2,751,022 Estimated Expenditures Personnel $ 1,420,190 $ 1,426,175 $ 1,494,185 Materials&Supplies 633,400 627,620 637,730 Operation&Contractual 457,055 471,070 451,050 Other Expenditures 358,245 8,245 6,380 Capital 257,260 208,105 143,795 Total Estimated Expenditures $ 3,126,150 $ 2,741,215 $ 2,733,140 Estimated Unrestricted Cash at Year-End $ (338,083) $ (52,148) $ 17,882 I 1 1 I 1 1 I 1 1 I I I I 1 I I I I 1 VILLAGE OF OAK BROOK SPORTS CORE FUND OPERATIONS REVENUES FISCAL YEAR 1998 1997 1997 1998 Budget Estimate Budget Bath &Tennis Club: Memberships $ 200,375 $ 191,985 $ 211,065 Interest 1,000 1,000 1,000 Rental Income 5,000 12,500 2,500 Miscellaneous 2,100 900 900 Polo Field Rental 16,500 15,400 17,600 Open Field Rental 22,000 23,400 24,500 Locker Rental and Guest Fees 11,100 10,230 10,800 Swim Fees 22,785 17,115 20,000 Outdoor Tennis Lessons and Programs 30,625 19,615 24,500 Indoor Tennis Lessons, Programs,and Court Time 0 92,500 59,270 Pro Shop Sales 1,500 870 750 Transfer from General Fund 123,675 123,675 150,400 w w Total Bath&Tennis Club $ 436,660 $ 509,190 $ 523,285 Food &Beverage: Social Memberships $ 5,500 $ 4,950 $ 5,250 Club Food Sales 16,000 10,000 10,000 Beverage/Liquor Sales-Club Food 3,000 2,000 3,000 Polo Food Sales 9,500 9,500 10,000 Beverage/Liquor Sales-Polo 6,800 6,000 7,000 Banquet Food Sales 325,000 250,000 262,500 Beverage/Liquor Sales-Banquets 100,000 78,000 81,900 Member Event Food Sales 23,400 26,000 27,300 Beverage/Liquor Sales-Member Events 5,500 5,000 5,300 BBQ Hut Food Sales 33,000 25,520 30,000 Beverage/Liquor Sales-BBQ Hut 29,000 19,100 20,100 Catering Proceeds 30,000 11,000 11,500 Rental Income 30,000 23,000 23,000 Miscellaneous 36,000 29,000 30,000 Total Food & Beverage $ 652,700 $ 499,070 $ 526,850 VILLAGE OF OAK BROOK SPORTS CORE FUND OPERATIONS REVENUES FISCAL YEAR 1998 1997 1997 1998 Budget Estimate Budget Golf Club: Memberships $ 239,450 $ 232,910 $ 258,650 Golf Fees 672,785 661,200 699,760 Merchandise Sales 193,600 195,500 204,000 Driving Range Fees 173,650 162,500 174,525 Cart Rental Fees 236,725 250,500 247,000 Food and Beverage Sales 163,250 158,250 165,800 Miscellaneous 3,300 4,000 3,300 Total Golf Club $ 1,682,760 $ 1,664,860 $ 1,753,035 Total Sports Core Operations $ 2,772,120 $ 2,673,120 $ 2,803,170 w �o I I 1 1 I 1 I I I I I I I I I VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sports Core Fund-Golf Surcharge FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Golf Surcharge DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 1997 1997 1998 Estimated Restricted Cash, Beginning of Year $ 33,394 $ 33,394 $ 27,079 0 Estimated Revenues Golf Surcharge $ 70,500 $ 70,500 $ 70,500 Interest 1,200 1,000 1,000 Total Estimated Revenues $ 71,700 $ 71,500 $ 71,500 Estimated Cash Available $ 105,094 $ 104,894 $ 98,579 Estimated Expenditures Miscellaneous $ 77,815 $ 77,815 $ 0 Capital 0 0 60,000 Total Estimated Expenditures $ 77,815 $ 77,815 $ 60,000 Estimated Restricted Cash at Year-End $ 27,279 $ 27,079 $ 38,579 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sports Core Fund-Capital Improvements FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Capital Improvements DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 1997 1997 1998 Estimated Restricted Cash, Beginning of Year $ 0 $ 0 $ 811,000 Estimated Revenues Sale of Surplus Property $ 785,000 $ 830,000 $ 0 Interest 0 0 . 5,000 Total Estimated Revenues $ 785,000 $ 830,000 $ 5,000 Estimated Cash Available $ 785,000 $ 830,000 $ 816,000 Estimated Expenditures Capital 71,700 19,000 552,100 Total Estimated Expenditures $ 71,700 $ 19,000 $ 552,100 Estimated Restricted Cash at Year-End $ 713,300 $ 811,000 $ 263,900 INTERNAL SERVICE FUNDS Self Insurance Fund - to account for all costs associated with self-insurance risks for health and dental insurance. Garage Fund - to account for all costs associated with the operation and maintenance of the Village's vehicle fleet equipment. Equipment Replacement Fund - to account for revenues and expenditures relative to the replacement of major capital equipment, primarily vehicles. 1 I t I I 1 I 1 I 1 1 I I I I I I 1 1 VILLAGE OF OAK BROOK SELF-INSURANCE FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 747,545 76.78% Operational &Contractual 910,875 100.00% Park District Contributions 49,400 5.07% Employee Contributions 14,255 1.46% NRetiree Contributions 144,600 14.85% COBRA Contributions 2,800 0.29% Interest 1 15,000 1 1.55% Total 1 $ 973,600 1 100.00% Total $ 910,875 100.009/6 REVENUES EXPENDITURES 14.85% 0.29%1.55% Millage Contributions 1.46% I III I ■Park District Contributions 5.07% OEmployee Contributions 0 Retiree Contributions ■COBRA Contributions DOperational&Contractual IN ®Interest 76.78% 100.00% Village of Oak Brook 1998-2002 Five-Year Financial Plan SELF-INSURANCE FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1,1997 5319,201 Estimated Income $871,200 $868,725 S942,800 S978,700 $1,036,700 $1,098,300 $1,163,400 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 835,630 876,515 932,100 966,800 1,038,700 1,079,700 1,158,100 Estimated Net Operating Income 35,570 (7,790) 10,700 11,900 (2,000) 18,600 5,300 I W Add Beginning of Year Cash Balance 319,201 319,201 311,411 322,111 334,011 332,011 350,611 Estimated Available Funds 354,771 311,411 322,111 334,011 332,011 350,611 355,911 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 354,771 311,411 322,111 334,011 332,011. 350,611 355,911 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End 5354,771 5311,411 $322,111 5334,011 5332,011 $350,611 $355,911 1 1 I I I I 1 I f I 1 i t I I I I I I VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Self-Insurance Fund FUND NUMBER: 61 PRINCIPAL REVENUE SOURCE(S): Village Employee, Park District, Retiree, and COBRA Contributions DEPARTMENT(S) SUPPORTED BY FUND: 1-Legislative and General Management Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 319,201 $ 319,201 $ 303,211 r r Estimated Revenues Village Contributions $ 676,290 $ 684,200 $ 747,545 Park District Contributions 40,600 42,130 49,400 Employee Contributions 24,710 4,800 14,525 Retiree Contributions 106,600 109,300 144,600 COBRA Contributions 5,500 4,035 2,800 Interest 17,500 12,000 15,000 Total Estimated Revenues $ 871,200 $ 856,465 $ 973,870 Estimated Cash Available $1,190,401 $1,175,666 $ 1,277,081 Estimated Expenditures Operation & Contractual $ 835,730 $ 872,455 $ 910,875 Total Estimated Expenditures $ 835,730 $ 872,455 $ 910,875 Estimated Unrestricted Cash at Year-End $ 354,671 $ 303,211 $ 366,206 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY SELF-INSURANCE FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 133 Employee Benefits 910,875 910,875 Total Self Insurance Fund 910,875 910,875 VILLAGE OF OAK BROOK GARAGEFUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Charges for Services $ 332,100 98.77% Personnel $ 84,230 28.32% Interest 4,125 1.23% Materials& Supplies 91,065 30.62% Operation &Contractual 101,745 34.21% Miscellaneous 18,600 6.25% CN Capital 1,800 0.61% Total $ 336,225 100.00% Total $ 297,440 100.00% REVENUES EXPENDITURES 1.23% 6.25% 0.61% .. 28.32% ®Personnel ®Materials&Supplies OCharges for Services 34.21% 00peration&Contractual ■Interest O Miscellaneous ■Capital 98.77% 30.62% Village of Oak Brook 1998-2002 Five-Year Financial Plan GARAGE FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 549,522 Estimated Income 5334,725 5335,100 5336,000 5353,900 $353,700 5372,200 $373,300 Less Estimated Operating Expenses Operating Budget 279,910 283,200 289,400 302,000 309,000 320,100 331,800 Exceptional Charges 21,640 21,640 22,200 22,800 23,400 24,000 25,700 Estimated Net Operating Income 33,175 30,260 24,400 29,100 21,300 28,100 15,800 I Add Beginning of Year Cash Balance 49,522 49,522 78,932 103,332 100,432 121,732 144,332 Estimated Available Funds 82;697 79,782 103,332 132,432 121,732 149,832 160,132 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 82,697 79,782 103,332 132,432 121,732 149,832 160,132 Less Capital Improvement Program 10,000 850 0 32,000 0 5,500 0 Estimated Unrestricted Cash Balance at Year-End 572,697 $78,932 $103,332 5100,432 5121,732 5144,332 5160,132 1 1 1 i 1 1 1 1 1 I 1 1 I 1 I I I I I VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Garage Fund FUND NUMBER: 62 PRINCIPAL REVENUE SOURCE(S): User Department Charges DEPARTMENT(S) SUPPORTED BY FUND: 3-Public Works Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 49,522 $ 49,522 $ 83,232 Estimated Revenues oo Charges for Services $ 332,100 $ 332,100 $ 332,100 Interest 2,625 3,735 4,125 Total Estimated Revenues $ 334,725 $ 335,835 $ 336,225 Estimated Cash Available $ 384,247 $ 385,357 $ 419,457 Estimated Expenditures Personnel $ 82,550 $ 79,860 $ 84,230 Materials & Supplies 94,750 89,745 91,065 Operation & Contractual 103,650 111,825 101,745 Other Expenditures 18,100 18,100 18,600 Capital 12,500 2,595 1,800 Total Estimated Expenditures $ 311,550 $ 302,125 $ 297,440 Estimated Unrestricted Cash at Year-End $ 72,697 $ 83,232 $ 122,017 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GARAGEFUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 341 Municipal Garage Operations 84,230 91,065 101,745 18,600 1,800 297,440 Total Garage Fund 84,230 91,065 101,745 18,600 1,800 297,440 i �o VILLAGE OF OAK BROOK EQUIPMENT REPLACEMENT FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Charges For Services $ 481,230 75.05% Capital $ 444,295 100.00% Miscellaneous 61,000 9.51% Interest 99,000 15.44% 0 Total $ 641,230 i 100.00% Total $ 444,295 100.00% REVENUES EXPENDITURES 15.44% 9.51 75.05% III - i ft 9:::; OCharges For Services ®Miscellaneous 100.00% Capital ■Interest Village of Oak Brook 1998-2002 Five-Year Financial Pian EQUIPMENT REPLACEMENT FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Unrestricted Cash Available,January 1, 1997 51,570,844 Estimated Income 5533,450 5535,450 $573,900 $605,700 5634,100 $661,000 5695,200 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 0 0 0 0 0 0 0 Ky Estimated Net Operating Income 533,450 535,450 573,900 605,700 634,100 661,000 695,200 I ~ Add Beginning of Year Cash Balance 1,570,844 1,570,844 1,684,494 2,076,294 2,160,194 2,348,594 2,801,494 Estimated Available Funds 2,104,294 2,106,294 2,258,394 2,681,994 2,794,294 3,009,594 3,496,694 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 2,104,294 2,106,294 2,258,394 2,681,994 2,794,294 3,009,594 3,496,694 Less Capital Improvement Program 332,225 421,800 182,100 521,800 445,700 208,100 698,000 Estimated Unrestricted Cash Balance at Ycar-End S1,772,069 S1,684,494 $2,076,294 52,160,194 52,348,594 $2,801,494 $2,798,694 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Equipment Replacement Fund FUND NUMBER: 63 PRINCIPAL REVENUE SOURCE(S): User Department Charges DEPARTMENT(S) SUPPORTED BY FUND: 9-Other Activities Budget Estimated Budget 1997 1997 1998 Estimated Unrestricted Cash, Beginning of Year $ 1,570,844 $ 1,570,844 $ 1,911,799 Estimated Revenues i N Charges For Services $ 449,450 $ 449,450 $ 481,230 Miscellaneous 0 36,815 61,000 Interest 84,000 96,000 99,000 Total Estimated Revenues $ 533,450 $ 582,265 $ 641,230 Estimated Cash Available $ 2,104,294 $ 2,153,109 $ 2,553,029 Estimated Expenditures Capital $ 332,225 $ 241,310 $ 444,295 Total Estimated Expenditures. $ 332,225 $ 241,310 $ 444,295 Estimated Unrestricted Cash at Year-End $ 1,772,069 $ 1,911,799 $ 2,108,734 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY EQUIPMENT REPLACEMENT FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Activities 911 Equipment Replacement 444,295 444,295 Total Equipment Replacement Fund 444,295 444,295 tia i w l 1 I I I 1 I i 1 1 I I 1 I I I 1 I I TRUST AND AGENCY FUNDS Police Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn police personnel at rates fixed by State Statutes and by the Village as a percentage of payroll based upon an annual actuarial valuation. Firefighters' Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn fire personnel at rates fixed by State Statues and by the Village as a percentage of payroll based upon an annual actuarial valuation. r r r I r I I r r r I I I r I r r r r VILLAGE OF OAK BROOK POLICE PENSION FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 277,405 16.92% Personnel $ 552,330 91.92% Employee Contributions 190,000 11.59% Materials& Supplies 1,300 0.22% Interest 1,172,500 71.50% Operational &Contractual 47,220 7.86% I Total 1 $ 1,639,905 100.00% Total $ 600,850 100.00% REVENUES EXPENDITURES 16.92% 0.22% 7.86% i 11.59% ®Village Contributions OPersonnel ■Employee Contributions ■Materials&Supplies *Interest ®Operational&Contractual 71.50% 91.92% Village of Oak Brook 1998-2002 Five-Year Financial Plan POLICE PENSION FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Restricted Cash Available,January 1,1997 $15,278,950 Estimated Income 51,478,210 51,452,400 S1,546,800 51,633,500 51,724,200 51,828,800 $1,917,600 Less Estimated Operating Expenses Operating Budget 61,175 45,600 48,600 52,100 55,200 58,600 61,900 Exceptional Charges 473,820 493,100 550,200 590,400 637,800 685,500 732,600 Ky Estimated Net Operating Income 943,215 913,700 948,000 991,000 1,031,200 1,074,700 1,123,100 Add Beginning of Year Cash Balance 15,278,950 15,278,950 16,192,650 17,140,650 18,131,650 19,162,850 20,237,550 Estimated Available Funds 16,222,165 16,192,650 17,140,650 18,131,650 19,162,850 20,237,550 21,360,650 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 16,222,165 16,192,650 17,140,650 18,131,650 19,162,850 20,237,550 21,360,650 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Restricted Cash Balance at Year-End 516,222,165 $16,192,650 S17,140,650 518,131,650 519,162,850 520,237,550 521,360,650 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Police Pension Fund FUND NUMBER: 71 PRINCIPAL REVENUE SOURCE(S): Village and Employee Contributions, Interest DEPARTMENT(S) SUPPORTED BY FUND: 2-Financial Services Budget Estimated Budget 1997 1997 1998 Estimated Restricted Cash, Beginning of Year $15,278,950 $15,278,950 $16,385,875 Estimated Revenues i Village Contributions $ 289,090 $ 246,730 $ 277,405 Employee Contributions 181,620 169,800 190,000 Interest 1,007,500 1,230,000 1,172,500 Total Estimated Revenues $ 1,478,210 $ 1,646,530 $ 1,639,905 Estimated Cash Available $ 16,757,160 $16,925,480 $18,025,780 Estimated Expenditures Personnel $ 475,620 $ 494,240 $ 552,330 Materials& Supplies 1,300 790 1,300 Operation &Contractual 58,075 44,575 47,220 Total Estimated Expenditures $ 534,995 $ 539,605 $ 600,850 Estimated Restricted Cash at Year-End $16,222,165 $ 16,385,875 $17,424,930 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY POLICE PENSION FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Financial Services 291 Police Pension 552,330 1,300 47,220 600,850 Total Police Pension Fund 552,330 1,300 47,220 600,850 i to v VILLAGE OF OAK BROOK FIREFIGHTERS' PENSION FUND 1998 BUDGET 1998 Percent of 1998 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 196,735 13.94% Personnel $ 679,200 90.17% Employee Contributions 129,845 9.20% Materials& Supplies 1,250 0.17% Interest 1,085,000 76.86% Operational &Contractual 72,800 9.66% v+ 00 Total $ 1,411,580 100.00% Total $ 753,250 100.00% REVENUES EXPENDITURES 9.66% 13.94% 0.17% 9.20% M Village Contributions 0 Personnel ■Employee Contributions ■Materials&Supplies Olnterest 0Operational&Contractual 76.86% 90.17% Village of Oak Brook 1998-2002 Five-Year Financial Plan FIREFICIITERS'PENSION FUND Summary 1997 Budget 1997 Estimate 1998 1999 2000 2001 2002 Restricted Cash Available,January I, 1997 $14,524,982 Estimated Income $1,275,530 $1,335,000 $1,340,600 $1,397,800 $1,456,200 $1,515,900 $1,577,200 Less Estimated Operating Expenses Operating Budget 60,775 61,800 70,900 75,100 79,500 84,800 90,300 Exceptional Charges 501,135 590,900 654,700 701,700 747,100 793,800 838,400 Estimated Net Operating Income 713,620 682,300 615,000 621,000 629,600 637,300 648,500 � Add Beginning of Year Cash Balance 14,524,982 14,524,982 15,207,282 15,822,282 16,443,282 17,072,882 17,710,182 Estimated Available Funds 15,238,602 15,207,282 15,822,282 16,443,282 17,072,882 17,710,182 18,358,682 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 15,238,602 15,207,282 15,822,282 16,443,282 17,072,882 17,710,182 18,358,682 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Restricted Cash Balance at Year-End S15,238,602 $15,207,282 $15,822,282 S 16,443,282 S 17,072,882 $17,710,182 $18,358,682 1 1 I I I I I I I I I I I I I I I I 1 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 1998 FUND SUMMARY NAME OF FUND: Firefighters' Pension Fund FUND NUMBER: 72 PRINCIPAL REVENUE SOURCE(S): Village and Employee Contributions, Interest DEPARTMENT(S) SUPPORTED BY FUND: 2-Financial Services Budget Estimated Budget 1997 1997 1998 Estimated Restricted Cash, Beginning of Year $14,524,982 $14,524,982 $15,266,787 Estimated Revenues i o Village Contributions $ 193,070 $ 172,065 $ 196,735 Employee Contributions 126,960 117,315 129,845 Interest 955,500 1,100,000 1,085,000 Total Estimated Revenues $ 1,275,530 $ 1,389,380 $ 1,411,580 Estimated Cash Available $15,800,512 $15,914,362 $ 16,678,367 Estimated Expenditures Personnel $ 502,535 $ 577,000 $ 679,200 Materials &Supplies 1,250 825 1,250 Operation & Contractual 58,125 69,750 72,800 Total Estimated Expenditures $ 561,910 $ 647,575 $ 753,250 Estimated Restricted Cash at Year-End $15,238,602 $ 15,266,787 $ 15,925,117 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY. FIREFIGHTERS' PENSION FUND FISCAL YEAR 1998 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Financial Services 292 Firefighters' Pension 679,200 1,250 72,800 753,250 Total Firefighters' Pension Fund 679,200 1,250 72,800 753,250 i o� 1 1 I I 1 1 1 I I I I I I I I 1 I I LEGISLATIVE & GENERAL MANAGEMENT January, 1998 =Boardof nt& F! Village Clerk stees(6) Records Management Clerk =Deputy Village Attorney Village Manager Secretary Assistant to Administrative Communications Director of Information Services (.5) Village Manager Assistant Supervisor &Purchasing �7 Secreta Clerk Typist Communications Purchasing Information Systems rYy (1.5) Receptionist (P.T.) Operator(8) Clerk11 11 Specialist 11 VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY LEGISLATIVE AND GENERAL MANAGEMENT (1) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Legislative Support $ 444,845 11.28% Legal 158,450 4.02% General Management 2,152,170 54.58% Purchasing 73,160 1.86% n' Information Services 654,780 16.61% Emergency Services 459,495 11.65% e Total $ 3,942,900 100.00% Emergency Services 11.65% Legislative Support 11.28% Legal Information Services 4.02% 16.61% Purchasing 1.86% General Management 54.58% ( i iI I ( I I I i I I I i ; VILLAGE OF OAK BROOK - DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Legislative and General Management DEPARTMENT NUMBER: (1) SUPPORTED BY(FUNDS): General Corporate (10) Self-Insurance (61) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Legislative Support (1) Board of Trustees (1) Village Clerk (2) Legal (2) Legal (1) General Management (3) General Management (1) Human Resources (2) Employee Benefits (3) Risk Management (4) General Services (6) Purchasing (4) Purchasing (1) Information Services (5) Information Services (1) Emergency Services (6) Village Communications Center (1) Emergency Management (2) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 20.50 No change from previous year. TOTAL DEPARTMENT BUDGET: $3,942,900 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM BOARD OF TRUSTEES PROGRAM NO.1I1 FUND General Corporate NO. 10 PROGRAM BUDGET $336,555 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legislative Support NO. 1 (If not included in Program Budget) Included THIS PROGRAM Board of Trustees NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for the Village President and Board of Trustees, Village boards and commissions and various intergovernmental, legislative and ceremonial activities. PROGRAM GOAL To facilitate the efficient and effective functioning of the Village Board and of advisory boards and commissions. PROGRAM PERFORMANCE MEASURE A survey of Village Board members indicates a 90%level of satisfaction with the timeliness and quality of support services. A survey of board and commission members indicates the same. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to support and participate in efforts to pass an unfunded mandates constitutional amendment and submit it to the electorate. 2) Continue to strengthen and formalize local intergovernmental relations. SIGNIFICANT CHANGES FROM 1997 This program includes resources for market research and promotional assistance for the Oak Brook Sports Core. This program also includes a contingency account (unchanged from 1997), expenditures from which are subject to the specific approval of the Village Board. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1100 - LEGISLATIVE SUPPORT PROGRAM: 111 - BOARD OF TRUSTEES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 30,274 36,975 33,600 38,140 5030 OVERTIME 00 400 300 300 5110 I.M.R.F. 1,882 1,990 1,975 1,980 5140 F.I.C.A. 2,444 2,860 2,640 2,940 5150 HEALTH INSURANCE 2,123 2,175 2,280 2,625 5220 TRAVEL EXPENSE 00 50 50 50 5230 TRAINING 3,361 5,000 3,500 5,000 5240 DUES & MEMBERSHIPS 9,967 10,050 10,380 10,545 TOTAL PERSONNEL 50,052 59,500 54,725 61,580 6010 SUBSCRIPTIONS & PUBLICATI 7,637 10,100 5,250 350 ,.. 6045 UNIFORMS 00 350 00 00 6060 FOOD 181 200 180 00 6120 GENERAL OFFICE SUPPLIES 210 200 150 200 6130 BUSINESS FORMS 00 00 00 75 6240 COMPUTER SUPPLIES 00 100 00 100 6500 GENERAL EQUIPMENT 00 350 630 100 TOTAL MATERIALS AND SUPPLIES 8,029 11,300 6,210 825 7260 RENTALS 48 00 00 00 7310 PRINTING SERVICES 00 00 00 10,600 7690 RECEPTION/ENTERTAINMENT 21,731 24,750 24,600 25,750 7700 OTHER SERVICES 1,251 15,900 9,100 37,800 7940 INDEPENDENCE DAY 00 00 00 00 7999 CONTINGENCY 00 200,000 5,220 200,000 TOTAL OPERATION & CONTRACTUAL 23,029 240,650 38,920 274,150 9010 NEW EQUIPMENT 00 00 00 00 TOTAL CAPITAL OUTLAY 00 00 00 00 TOTAL FOR PROGRAM 81,110 311,450 99,855 336,555 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM VILLAGE CLERK PROGRAM NO. 1122 FUND General Corporate NO. 10 PROGRAM BUDGET $108,290 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legislative Support NO. 1 (If not included in Program Budget) Included THIS PROGRAM Village Clerk NO. 2 PROGRAM DESCRIPTION This program supports the operation of the office of the Village Clerk, including all licensing activities, maintenance of official Village records,and voter registration. PROGRAM GOAL To provide efficient and effective records management for the Village. PROGRAM PERFORWIANCE MEASURE .. A survey of Village Board members and department heads indicates a 90%level of satisfaction with services provided by the Clerk's office. rn CURRENT YEAR PROGRAM OBJECTIVES 1) Provide consistent and reliable access to Village documents through renewed and continued efforts to facilitate a Village-wide document imaging process. 2) Continue to enhance the effectiveness and efficiency of the licensing and permitting processes. 3) Continue to enhance record management and maximize the use of space through microfilming of archival records. 4) Prepare the Code of Ordinances for recodification. 5) Update training of designated notaries pursuant to the Illinois Notary Public Act. SIGNIFICANT CHANGES FROM 1997 The budget reflects costs associated with background checks of owners and managers of liquor licensees,taxi companies, and of taxi drivers. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1100 - LEGISLATIVE SUPPORT PROGRAM: 112 - VILLAGE CLERK ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 49,767 50,450 51,930 55,000 5030 OVERTIME 27 400 150 300 5110 I.M.R.F. 3,522 3,810 3,875 3,930 5140 F.I.C.A. 3,761 3,890 3,985 4,205 5150 HEALTH INSURANCE 7,595 7,825 8,225 9,475 5220 TRAVEL EXPENSE 72 100 100 100 5230 TRAINING 2,243 3,050 2,800 3,625 5240 DUES & MEMBERSHIPS 379 400 375 375 TOTAL PERSONNEL 67,365 69,925 71,440 77,010 6010 SUBSCRIPTIONS & PUBLICATI 253 275 110 30 6120 GENERAL OFFICE SUPPLIES 850 540 500 750 6240 COMPUTER SUPPLIES 35 250 00 250 'I 6500 GENERAL EQUIPMENT 00 00 00 300 V TOTAL MATERIALS AND SUPPLIES 1,138 1,065 610 1,330 7210 MAINT.-OFFICE EQUIPMENT 663 820 700 750 7260 RENTALS 40 00 00 00 7300 ADVERTISING 4,233 6,000 4,200 5,000 7310 PRINTING SERVICES 4,373 7,800 7,500 11,000 7320 LICENSES & FEES 00 00 00 200 7640 MICROFILMING SERVICES 1,866 5,000 3,000 5,000 7700 OTHER SERVICES 00 100 7,000 8,000 TOTAL OPERATION & CONTRACTUAL 11,175 19,720 22,400 29,950 9020 EQUIPMENT REPLACEMENT 1,940 00 00 00 TOTAL CAPITAL OUTLAY 1,940 00 00 00 TOTAL FOR PROGRAM 81,618 90,710 94,450 108,290 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM LEGAL PROGRAM NO. 121 FUND General Corporate NO. 10 PROGRAM BUDGET $158,450 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legal NO. 2 (If not included in Program Budget) Included THIS PROGRAM Legal NO. 1 PROGRAM DESCRIPTION This program provides professional legal services to the Village organization. PROGRAM GOAL To provide efficient and effective legal services to the Village Board,Village Manager and all Village departments. PROGRAM PERFORMANCE MEASURE A survey of recipients of legal services indicates a 90%level of satisfaction with the services provided. 00 CURRENT YEAR PROGRAM OBJECTIVES 1) Continue and accelerate the comprehensive review and update of the Oak Brook Code. SIGNIFICANT CHANGES FROM 1997 The budget includes resources for a legal intern to assist in the re-codification project, if needed. No other significant changes. I 1 I 1 I I 1 I I 1 I I I I I I I I I i r r i r i r r r i r r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1200 - LEGAL PROGRAM: 121 - LEGAL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 16,494 16,955 16,955 17,420 5010 SALARIES PART-TIME 67,792 68,560 69,060 77,895 5030 OVERTIME 116 200 00 200 5110 I.M.R.F. 7,149 7,300 7,355 7,355 5140 F.I.C.A. 6,149 6,525 6,580 6,970 5150 HEALTH INSURANCE 2,736 2,825 2,650 2,625 5220 TRAVEL EXPENSE 29 50 35 50 5230 TRAINING 306 375 70 150 5240 DUES & MEMBERSHIPS 485 460 410 460 TOTAL PERSONNEL 101,256 103,250 103,115 113,125 6010 SUBSCRIPTIONS & PUBLICATI 3,152 2,700 3,550 3,550 6045 UNIFORMS 00 00 00 350 j 6120 GENERAL OFFICE SUPPLIES 151 200 125 150 6500 GENERAL EQUIPMENT 497 700 510 600 TOTAL MATERIALS AND SUPPLIES 3,800 3,600 4,185 4,650 7210 MAINT.-OFFICE EQUIPMENT 57 75 190 75 7260 RENTALS 44 00 00 00 7310 PRINTING SERVICES 00 00 455 200 7630 LEGAL SERVICES 31,557 36,000 45,000 39,900 7640 MICROFILMING SERVICES 321 700 200 200 7700 OTHER SERVICES 00 00 300 300 TOTAL OPERATION & CONTRACTUAL 31,979 36,775 46,145 40,675 TOTAL FOR PROGRAM 137,035 143,625 153,445 158,450 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GENERAL MANAGEMENT PROGRAM NO.131 FUND General Corporate NO. 10 PROGRAM BUDGET $263,030 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM General Management NO. 1 PROGRAM DESCRIPTION This program provides general management of the Village, including supervision of all departments and operations and implementation of the policies and objectives of the Village Board. PROGRAM GOAL To provide professional general management to the Village and implement effectively the policies and objectives of the Village Board. PROGRAM PERFORMANCE MEASURE cThe Village President and Board of Trustees are satisfied with the quality of general management. 90%of Village Board and program objectives,Village-wide,are achieved. CURRENT YEAR PROGRAM OBJECTIVES 1)Continue economic development efforts,concentrating on business retention,enhancement of the sales tax base, and improving transportation access. 2) Monitor electric deregulation legislation and evaluate the feasibility of entering the market as a purchaser of electric power on behalf of Oak Brook customers. 3)Actively monitor the performance of the Commonwealth Edison Company electric distribution system. SIGNIFICANT CHANGES FROM 1997 No significant changes. I 1 I 1 I I I I 1 I I 1 I I I 1 I I 1 i i I 1 1 1 1 I 1 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 131 - GENERAL MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 188,305 187,760 188,000 194,460 5010 SALARIES PART-TIME 5,400 10,390 9,600 6,135 5030 OVERTIME1,814 2,700 3,100 3,400 5110 I.M.R.F. 16,261 17,170 16,500 16,950 5140 F.I.C.A. 11, 930 12,205 12,630 12,720 5150 HEALTH INSURANCE 13,405 14,050 14,500 16,445 5210 PHYSICAL EXAMINATIONS 00 600 600 00 5220 TRAVEL EXPENSE 35 100 400 150 5230 TRAINING 3,618 4,095 4,400 4,290 5240 DUES & MEMBERSHIPS 1,765 1,830 1,895 1,920 TOTAL PERSONNEL 242,533 250,900 251,625 256,470 6010 SUBSCRIPTIONS & PUBLICATI 709 1,200 1,070 1,210 r- 6045 UNIFORMS 00 1,250 00 900 6060 FOOD 187 300 200 00 6120 GENERAL OFFICE SUPPLIES 918 1,000 800 800 6130 BUSINESS FORMS 207 100 00 00 6240 COMPUTER SUPPLIES 136 250 200 200 6500 GENERAL EQUIPMENT 967 00 00 00 TOTAL MATERIALS AND SUPPLIES 3,124 4,100 2,270 3,110 7210 MAINT.-OFFICE EQUIPMENT 39 50 165 150 7260 RENTALS 86 00 00 00 7700 OTHER SERVICES 00 3,000 95 21500 7810 VEHICLE OPER. & MAINT CHR 600 470 470 800 TOTAL OPERATION & CONTRACTUAL 725 3,520 730 3,450 TOTAL FOR PROGRAM 246,382 258,520 254,625 263,030 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM HUMAN RESOURCES PROGRAM NO.132 FUND General Corporate NO. 10 PROGRAM BUDGET $189,240 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (if not included in Program Budget) Included THIS PROGRAM Human Resources NO. 2 PROGRAM DESCRIPTION This program coordinates the Village's human resources activities including general personnel management, staff development and training,assistance to department heads in the recruitment process, administration of compensation plans, and coordination of employee benefit plans. PROGRAM GOAL To support the operations of each of the Village's departments by providing effective human resources services, maintaining competitive and equitable compensation programs, and providing training and development opportunities for employees. j' PROGRAM PERFORMANCE MEASURE N The Village's human resources function is administered and managed in full compliance with applicable law, and a survey of Village departments indicates an 85% level of satisfaction with human resources services. CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance staff skills in supervision and leadership. 2) Consolidate and restate Village personnel policies in a comprehensive personnel manual. SIGNIFICANT CHANGES FROM 1997 The budget reflects costs of entry level testing for the Police and Fire Departments(done in even-numbered years)and continuation of the substantial costs of legal services associated with collective bargaining. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 132 - HUMAN RESOURCES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 29,448 30,290 30,620 31,460 5030 OVERTIME 632 2,000 2,000 2,000 5110 I.M.R.F. 2,451 2,760 2,790 2,780 5140 F.I.C.A. 2,213 2,470 2,495 2,560 5150 HEALTH INSURANCE 2,599 2,790 3,200 3,365 5210 PHYSICAL EXAMINATIONS 238 3,000 3,000 2,100 5230 TRAINING 822 4,800 4,500 6,000 5240 DUES & MEMBERSHIPS 165 175 165 575 TOTAL PERSONNEL 38,567 48,285 48,770 50,840 6010 SUBSCRIPTIONS & PUBLICATI 509 600 500 600 6060 FOOD 00 00 525 00 6120 GENERAL OFFICE SUPPLIES 1,453 2,600 200 2,100 • r, 6130 BUSINESS FORMS 707 1,000 250 500 6500 GENERAL EQUIPMENT 00 00 00 1,200 W TOTAL MATERIALS AND SUPPLIES 2,669 4,200 1,475 4,400 7300 ADVERTISING 3,343 3,000 4,500 3,000 7660 POLICE & FIRE TESTING 22,489 3,000 6,000 31,000 7700 OTHER SERVICES 47,830 34,000 125,000 100,000 TOTAL OPERATION & CONTRACTUAL 73,662 40,000 135,500 134,000 TOTAL FOR PROGRAM 114,898 92,485 185,745 189,240 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM EMPLOYEE BENEFITS PROGRAM NO. 133 FUND Self-Insurance NO. 61 PROGRAM BUDGET $910,875 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) N/A THIS PROGRAM Employee Benefits NO.3 PROGRAM DESCRIPTION This program provides medical, dental, optical and life insurance benefits to Village employees through self-insured medical and dental plans, third-party insured optical plan and group term life and A D& D insurance. These plans are also made available to employees of the Oak Brook Park District, retired Village employees and separated employees pursuant to COBRA. PROGRAM GOAL To provide competitive insurance benefits to employees and their depeodents in a timely and cost-effective manner. A- PROGRAM PERFORMANCE MEASURE Market analysis indicates that benefits are comparable to those offered by competing employers. A survey of plan participants indicates an 80% level of satisfaction with administration of the program. Costs are maintained at or below the estimated insurance inflation/utilization rate. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to provide for cost effective and efficient third party claims administration for health insurance. SIGNIFICANT CHANGES FROM 1997 The budget continues to reflect levels of health claims substantially above those experienced in 1994 and 1995,which were very low claim years, but the trend experienced in 1996 and 1997 is leveling off. 1 1 I I I I 1 I 1 1 I 1 I l I 1 1 I 1 I i I I I I I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 61 - SELF-INSURANCE FUND DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 133 - EMPLOYEE BENEFITS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7020 AGGREGATE PREMIUM 8,682 9,140 8,815 9,865 7030 SPECIFIC PREMIUMM 116,409 93,660 91,555 102,870 7040 PPO PREMIUM 8,901 10,545 9,620 10,435 7050 LIFE INSURANCE 20,734 21,775 19,670 20,410 7060 ADMINISTRATIVE FEE 20,601 23,905 23,515 25,135 7070 CONVERSION FEE 1,249 1,405 1,280 1,360 7080 HEALTH CLAIMS 590,934 579,000 630,000 648,900 7090 DENTAL CLAIMS 87,752 85,300 80,000 82,400 7700 OTHER SERVICES 19,562 11,000 8,000 9,500 TOTAL OPERATION & CONTRACTUAL 874,824 835,730 872,455 910,875 TOTAL FOR PROGRAM 874,824 835,730 872,455 910,875 Ln VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM RISK MANAGEMENT PROGRAM NO. 10_4 FUND General Corporate NO. 10 PROGRAM BUDGET $522,100 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM Risk Management NO-4 PROGRAM DESCRIPTION This program coordinates the Village's loss prevention activities and provides funding for the General Corporate Fund portion of general liability, property and casualty, and worker's compensation insurance. PROGRAM GOAL To control the Village's exposure to losses by means of a comprehensive risk management program that fosters safety awareness through loss prevention activities and programs. PROGRAM PERFORMANCE MEASURE Current year claims frequency(exclusive of externally caused accidents)is less than the prior year's frequency for all departments; current year loss experience(in constant dollars) is less than the per capita average of IRMA members and the Village's safety program evaluation is in IRMA's"Superior"category. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue efforts to reduce claim frequency and loss experience in all departments through an active loss prevention program. 2) Continue to administer a wellness program for Village employees. SIGNIFICANT CHANGES FROM 1997 No significant changes. I t 1 I I 1 1 1 1 I 1 I I I I I I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 134 - RISK MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 11,693 12,055 12,420 12,730 5110 I.M.R.F. 939 1,030 1,060 1,060 5140 F.I.C.A. 848 925 950 975 5150 HEALTH INSURANCE 476 615 685 740 5230 TRAINING 65 1,600 1,000 4,000 5270 SAFETY INCENTIVE 9,769 11,800 8,800 11,800 TOTAL PERSONNEL 23,789 28,025 24,915 31,305 7010 LIABILITY INSURANCE 371,555 475,500 473,000 490,795 TOTAL OPERATION & CONTRACTUAL 371,555 475,500 473,000 490,795 TOTAL FOR PROGRAM 395,345 503,525 497,915 522,100 r V VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GENERAL SERVICES PROGRAM NO. FUND General Corporate NO. 1Q PROGRAM BUDGET $266,925 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO.3 (If not included in Program Budget) Included THIS PROGRAM General Services NO. 6 PROGRAM DESCRIPTION This program provides central support to all Village departments, including mail, reception,telecommunications,and printing and copying services. PROGRAM GOAL ,.. To enhance employee productivity by providing general support services in an efficient and effective manner. 00 PROGRAM PERFORMANCE MEASURE A user survey indicates an 85% level of satisfaction with the quality of services. A citizen survey indicates an 85% level of satisfaction with reception and switchboard courtesy and helpfulness. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement appropriate recommendations for standardizing and simplifying the Village-wide telephone system. SIGNIFICANT CHANGES FROM 1997 The program budget reflects costs associated with data communications and re-budgeted(and reduced)capital outlays for telephone equipment replacement. No other significant changes. 1 I I i I 1 I 1 1 1 I I I I I 1 I I 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 136 - GENERAL SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 20,324 22,400 22,025 22,980 5010 SALARIES PART-TIME 5,603 5,880 4,875 6,135 5030 OVERTIME 477 1,800 600 2,260 5110 I.M.R.F. 2,017 2,570 2,350 2,600 5140 F.I.C.A. 2,004 2,300 2,100 2,400 5150 HEALTH INSURANCE 3,544 5,650 4,160 6,850 5220 TRAVEL EXPENSE 18 50 20 30 5230 TRAINING 264 100 100 150 TOTAL PERSONNEL 34,250 40,750 36,230 43,405 6020 POSTAGE 30,436 36,000 34,500 36,000 6040 DRUGS & MEDICAL 89 150 140 150 6045 UNIFORMS 00 900 00 900 6060 FOOD 00 00 00 3,950 6110 CLEANING SUPPLIES 13 50 30 50 �0 6120 GENERAL OFFICE SUPPLIES 980 1,050 900 8,000 6220 MAINTENANCE SUPPLIES 00 00 00 3,400 6240 COMPUTER SUPPLIES 00 100 50 100 6500 GENERAL EQUIPMENT 727 500 150 600 TOTAL MATERIALS AND SUPPLIES 32,245 38,750 35,770 53,150 7110 TELEPHONE 94,935 89,000 98,000 110,540 7210 MAINT.-OFFICE EQUIPMENT 11,677 20,600 16,630 10,030 7260 RENTALS 00 4,700 4,680 4,800 TOTAL OPERATION & CONTRACTUAL 106,612 114,300 119,310 125,370 9010 NEW EQUIPMENT 00 59,000 5,000 45,000 9020 EQUIPMENT REPLACEMENT 27,015 00 00 00 TOTAL CAPITAL OUTLAY 27,015 59,000 5,000 45,000 TOTAL FOR PROGRAM 200,122 252,800 196,310 266, 925 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM PURCHASING PROGRAM NO. 141 FUND General Corporate NO.!Q PROGRAM BUDGET $73,160 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Purchasing NO.4 (If not included in Program Budget) Included THIS PROGRAM Purchasing NO. 1 PROGRAM DESCRIPTION This program provides central management of the Village's purchasing activities in order to implement purchasing policies and procedures established pursuant to applicable law. The program also provides central coordination of the Village's grant procurement activities. PROGRAM GOAL To operate an efficient and an effective central purchasing process which is both responsive to the needs of Village departments and carried out under appropriate internal j controls, and to identify and secure appropriate State and Federal grants for the Village. N 0 PROGRAM PERFORMANCE MEASURE Purchasing policy and internal control criteria are satisfied and goods and services are procured through the central purchasing process are delivered on time, according to specifications and at a cost consistent with the budget. A survey of users indicates an 85%level of satisfaction with the process and its results. Quantifiable savings attributable to centralized,coordinated and joint purchasing equal at least 50%of program costs each year. Appropriate grants for which the Village is eligible are identified and secured. CURRENT YEAR PROGRAM OBJECTIVES 1)Complete the implementation of the automated purchasing system. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 1 I 1 I 1 I I I I I I I I I I I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1400 - PURCHASING PROGRAM: 141 - PURCHASING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 46,963 50,440 50,605 53,780 5030 OVERTIME 00 225 00 00 5110 I.M.R.F. 3,740 4,330 4,205 4,470 5140 F.I.C.A. 3,208 3,840 3,870 4,115 5150 HEALTH INSURANCE 6,890 6,045 4,320 5,005 5210 PHYSICAL EXAMINATIONS 579 00 00 600 5220 TRAVEL EXPENSE 21 100 25 50 5230 TRAINING 1,011 2,500 1,390 2,370 5240 DUES & MEMBERSHIPS 350 370 350 350 TOTAL PERSONNEL 62,762 67,850 64,765 70,740 6010 SUBSCRIPTIONS & PUBLICATI 107 110 100 150 6045 UNIFORMS 00 00 00 700 N 6120 GENERAL OFFICE SUPPLIES 342 350 350 350 6130 BUSINESS FORMS 329 500 590 350 6240 COMPUTER SUPPLIES 00 700 200 200 6500 GENERAL EQUIPMENT 79 00 00 00 TOTAL MATERIALS AND SUPPLIES 856 1,660 1,240 1,750 7210 MAINT.-OFFICE EQUIPMENT 70 75 70 70 7250 MAINTENANCE COMPUTERS 308 300 150 00 7640 MICROFILMING SERVICES 00 1,200 515 600 TOTAL OPERATION & CONTRACTUAL 378 1,575 735 670 TOTAL FOR PROGRAM 63,996 71,085 66,740 73,160 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM INFORMATION SERVICES PROGRAM NO. 151 FUND General Corporate NO. 10 PROGRAM BUDGET $654,780 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Information Services NO. 5 (If not included in Program Budget) Included THIS PROGRAM Information Services NO. 1 PROGRAM DESCRIPTION This program provides coordination and direction to the application of information technology to Village operations. Activities include selection, installation and maintenance of hardware and software, coordination of user training, system administration and generation of operational and managerial reports. PROGRAM GOAL To provide support and service to Village departments which meets the needs of the users. N PROGRAM PERFORMANCE MEASURE ^' A survey of users indicates an 85%level of satisfaction with the quality and timeliness of support and services. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to review, update and implement the Village's Technology Plan, as approved by the Village Board. SIGNIFICANT CHANGES FROM 1997 The program budget includes resources needed for temporary technical support as major conversions take place. Capital outlays and contractual services are reduced substantially from the 1997 budget. 1 I 1 I I 1 I I I 1 1 I 1 I I 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1500 - INFORMATION SERVICES PROGRAM: 151 - INFORMATION SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 67,757 100,465 97,690 105,930 5010 SALARIES PART-TIME 00 00 2,125 31,850 5110 I.M.R.F. 5,870 8,570 8,355 8,805 5140 F.I.C.A. 4,894 7,665 8,495 10,540 5150 HEALTH INSURANCE 3,810 6,405 6,675 10,045 5220 TRAVEL EXPENSE 37 200 50 200 5230 TRAINING 8,329 61,095 35,330 48,920 5240 DUES & MEMBERSHIPS 50 345 25 200 TOTAL PERSONNEL 90,748 184,745 158,745 216,490 6010 SUBSCRIPTIONS & PUBLICATI 1,597 3,040 1,995 25,490 6120 GENERAL OFFICE SUPPLIES 303 250 200 250 6130 BUSINESS FORMS 293 00 00 00 6240 COMPUTER SUPPLIES 14,550 38,000 30,245 28,500 w 6500 GENERAL EQUIPMENT 3,405 3,800 2,840 5,465 TOTAL MATERIALS AND SUPPLIES 20,147 45,090 35,280 59,705 7250 MAINTENANCE COMPUTERS 3,998 30,815 39,340 47,580 7700 OTHER SERVICES 70,511 117,285 79,745 40,350 TOTAL OPERATION & CONTRACTUAL 74,509 148,100 119,085 87,930 9010 NEW EQUIPMENT 12,711 00 00 00 9020 EQUIPMENT REPLACEMENT 6,585 00 00 00 9120 APPLICATION SOFTWARE 311 111,440 52,135 90,805 9140 SYSTEM SOFTWARE 2,670 75,690 68,690 16,100 9150 INDIVIDUAL HARDWARE 106,302 77,730 49,740 116,750 9160 SYSTEM HARDWARE 00 112,700 220,820 67,000 TOTAL CAPITAL OUTLAY 128,578 377,560 391,385 290,655 TOTAL FOR PROGRAM 313, 983 755,495 704,495 654,780 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM VILLAGE COMMUNICATIONS PROGRAM NO. 1161 CENTER FUND General Corporate NO. 10 PROGRAM BUDGET $443,625 DEPARTMENT Legislative&General Management NO. ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Services NO.f (If not included in Program Budget) Included THIS PROGRAM Village Communications Center NO.1 PROGRAM DESCRIPTION This program provides emergency and non-emergency dispatching services for the Police and Fire Departments and for Emergency Medical Services. PROGRAM GOAL To provide effective and efficient dispatch and communication services as the Village's central emergency call-for-service answering point. N PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 85%level of satisfaction with the quality and timeliness of service delivery and with the courtesy and helpfulness of communications personnel. Survey of Police and Fire Department personnel indicate an 85% level of satisfaction with communications services. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement SCC Computer Aided Dispatch. 2) Complete EMD training and formally implement Emergency Medical Dispatch. 3) Enhance the effectiveness of dispatch services through a"shadow"program. 4) Develop and implement Village Communications Center policies and procedures manual. SIGNIFICANT CHANGES FROM 1997 Capital outlays are reduced, reflecting completion of radio system upgrades in 1997. No other significant changes. 1 I 1 1 1 I 1 1 1 I I I I 1 I I 1 1 I I I I i I I I I i I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1600 - EMERGENCY SERVICES PROGRAM: 161 - VILLAGE COMMON. CENTER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 235,945 296,945 279,845 295,000 5010 SALARIES PART-TIME 00 00 00 00 5030 OVERTIME 18,878 5,000 18,490 6,000 5110 I.M.R.F. 21,495 25,820 25,510 25,015 5140 F.I.C.A. 19,647 23,100 22,825 23,030 5150 HEALTH INSURANCE 33,726 38,650 34,500 50,650 . 5210 PHYSICAL EXAMINATIONS 00 00 00 100 5230 TRAINING 00 11,515 4,000 11,000 5240 DUES & MEMBERSHIPS 00 00 70 70 TOTAL PERSONNEL 329,692 401,030 385,240 410,865 6010 SUBSCRIPTIONS & PUBLICATI 00 00 50 60 6045 UNIFORMS 3,667 4,425 3,695 3,000 6110 CLEANING SUPPLIES 00 00 00 50 6120 GENERAL OFFICE SUPPLIES 00 00 00 900 N 6130 BUSINESS FORMS 00 00 00 1,000 I.n 6240 COMPUTER SUPPLIES 00 00 500 1,500 6500 GENERAL EQUIPMENT 691 500 500 2,200 TOTAL MATERIALS AND SUPPLIES 4,358 4,925 4,745 8,710 7210 MAINT.-OFFICE EQUIPMENT 00 2,860 00 3,400 7240 MAINTENANCE RADIOS 4,069 3,500 4,500 4,000 7260 RENTALS 2,993 6,850 3,400 6,850 TOTAL OPERATION & CONTRACTUAL 7,061 13,210 7,900 14,250 9010 NEW EQUIPMENT 800 40,000 32,000 9,800 9020 EQUIPMENT REPLACEMENT 00 00 00 00 TOTAL CAPITAL OUTLAY 800 40,000 32,000 9,800 TOTAL FOR PROGRAM 341,912 459,165 429,885 443,625 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM EMERGENCY MANAGEMENT PROGRAM NO. 162 FUND General Corporate NO. 10 PROGRAM BUDGET $15,870 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Services NO. 6 (If not included in Program Budget) Included THIS PROGRAM Emergency Management NO.2 PROGRAM DESCRIPTION The Emergency Management program is responsible for ensuring that the Village is prepared to provide an effective response during periods of emergency and for the development, maintenance and implementation of the Village's Emergency Operating Plan. PROGRAM GOAL To provide effective planning for emergency response and effective coordination of Village operations during periods of emergency. j PROGRAM PERFORMANCE MEASURE The Emergency Operating Plan is updated and practiced on a regular basis. State reporting requirements are met, and the Village maintains its County and State Emergency Management certification. CURRENT YEAR PROGRAM OBJECTIVES 1) Bring the Village's Emergency Operating Plan into compliance with the new County requirements for local emergency plans. 2) Integrate the emergency response plans of the Village and Oakbrook Center. 3) Incorporate plans for financial management and animal care and sheltering into the Emergency Operating Plan. 4) Enhance the Village's ability to respond to an emergency through automation. 5) Participate in planning for new or remodeled facilities at Fire Station 1 in order to provide an improved Emergency Operating Center facility. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 I I I I I I I I I 1 I 1 I 1 I I I 1 I 1 I 1 i I I I I I I I I I I I 1 I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1600 - EMERGENCY SERVICES PROGRAM: 162 - EMERGENCY MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 8,667 10,250 9,375 8,700 5030 OVERTIME 17,872 00 00 00 5110 I.M.R.F. 342 00 00 00 5140 F.I.C.A. 996 785 715 665 5230 TRAINING 50 350 335 700 5240 DUES & MEMBERSHIPS 105 115 130 130 TOTAL PERSONNEL 28,033 11,500 10,555 10,195 6010 SUBSCRIPTIONS & PUBLICATI 265 310 325 325 6060 FOOD 2,886 00 00 00 6120 GENERAL OFFICE SUPPLIES 412 325 75 50 6130 BUSINESS FORMS 1,162 250 00 00 6240 COMPUTER SUPPLIES 00 150 75 50 6500 GENERAL EQUIPMENT 450 350 240 00 iv 6910 MISCELLANEOUS 2,687 100 50 100 V TOTAL MATERIALS AND SUPPLIES 7,861 1,485 765 525 7110 TELEPHONE 1,015 1,200 960 1,000 7210 MAINT.-OFFICE EQUIPMENT 00 1,850 420 400 7230 MAINT. OTHER EQUIPMENT 1,031 500 195 2,000 7240 MAINTENANCE RADIOS 367 400 375 300 7310 PRINTING SERVICES 00 00 00 250 7700 OTHER SERVICES 4,677 00 00 00 TOTAL OPERATION & CONTRACTUAL 7,090 3,950 1,950 3,950 9010 NEW EQUIPMENT 00 3,900 3,550 1,200 TOTAL CAPITAL OUTLAY 00 3,900 3,550 1,200 TOTAL FOR PROGRAM 42,984 20,835 16,820 15,870 This page intentionally left blank. I 1 1 I I I I I I I I i I I I I 1 i I I 1 I I I I I I i I I I 1 I I 1 I i FINANCIAL SERVICES January, 1998 r�+ Finance Officer/Budget Officer/Treasurer AccountantAccount Clerk/Payroll Account Clerk (3) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY FINANCIAL SERVICES (2) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Administration $ 126,115 7.21% Accounting and Reporting 268,130 15.34% Pensions 1,354,100 77:45% ry i N Total $ 1,748,345 100.00% Administration 7.21% Accounting and Reporting 15.34% Pensions 77.45% VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Financial Services DEPARTMENT NUMBER: (2) SUPPORTED BY(FUNDS): General Corporate (10) Debt Service (Inactive) (31) Water (51) Police Pension (71) Firefighters' Pension (72) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Financial Services Management (1) N Accounting and Reporting (2) Accounting and Reporting (1) i Debt Service (8) G.O. Bond Debt Service (Inactive) (1) Water Debt Service (2) Pensions (9) Police Pension (1) Firefighters' Pension (2) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 5.50 No change from previous year. TOTAL DEPARTMENT BUDGET: $1,748,345 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FINANCIAL SERVICES PROGRAM NO. 211 MANAGEMENT FUND General Corporate NO. JQ PROGRAM BUDGET $126,115 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Financial Services Management NO. 1 PROGRAM DESCRIPTION This program supports the management of the Financial Services area and is responsible for directing the accounting and reporting, investment program, and budget for all Village operations. PROGRAM GOAL To efficiently and effectively manage the financial affairs of the Village. N PROGRAM PERFORMANCE MEASURE All program performance measures and 90%of objectives are achieved in the Financial Services Department. CURRENT YEAR PROGRAM OBJECTIVES 1)Monitor developments in GASB rules affecting presentation of local government financial statements and evaluate the impact of any changes on the Village. 2) Complete the RFP process for banking services. 3) Evaluate the advantages and disadvantages of the IMRF early retirement incentive program and military service credit program. SIGNIFICANT CHANGES FROM 1997 No significant changes. I I 1 I I 1 I I I I I I I I I I I I I I I 1 I I I I I I I I 1 I I 1 1 I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2100 - ADMINISTRATION PROGRAM: 211 - FINANCIAL SERVICES MGT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 73,535 78,995 78,990 86,250 5110 I.M.R.F. 6,142 6,755 6,755 7,165 5140 F.I.C.A. 5,668 5,775 5,775 6,120 5150 HEALTH INSURANCE 6,533 6,740 7,090 8,165 5210 PHYSICAL EXAMINATIONS 00 500 320 00 5220 TRAVEL EXPENSE 00 100 50 50 5230 TRAINING 1,426 3,700 1,850 4,300 5240 DUES & MEMBERSHIPS 1,070 1,075 1,005 1,050 TOTAL PERSONNEL 94,374 103,640 101,835 113,100 6010 SUBSCRIPTIONS & PUBLICATI 204 265 490 550 6120 GENERAL OFFICE SUPPLIES 47 100 500 550 6130 BUSINESS FORMS 134 350 00 00 N 6240 COMPUTER SUPPLIES 00 200 125 125 6500 GENERAL EQUIPMENT 00 00 00 950 TOTAL MATERIALS AND SUPPLIES 385 915 1,115 2,175 7610 AUDITING SERVICES 7,200 7,560 7,560 7,140 7700 OTHER SERVICES 3,505 2,500 1,800 3,700 TOTAL OPERATION & CONTRACTUAL 10,705 10,060 9,360 10,840 TOTAL FOR PROGRAM 105,464 114,615 112,310 126,115 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM ACCOUNTING AND REPORTING PROGRAM NO.22-1 FUND General Corporate NO.14 PROGRAM BUDGET $268,130 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Accounting and Reporting NO. 2 (If not included in Program Budget) Included THIS PROGRAM Accounting and Reporting NO.1 PROGRAM DESCRIPTION This program is responsible for all revenue collections, expenditures, payroll, billing and accounting for all Village operations, as well as internal and external financial reporting. PROGRAM GOAL To accurately collect, record,classify, and report on the financial affairs of the Village. PROGRAM PERFORMANCE MEASURE All cash received is deposited within two business days, reports are compiled within the established schedule and the external Village audit is completed within the time frame established by the budget calendar. A survey of users indicates a 90% level of satisfaction with the accuracy and timeliness of financial reports. A survey of citizens indicates an 85% level of satisfaction with the professionalism and courtesy of personnel and the timeliness and quality of service related to water utility customer service. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete conversion of general ledger, payroll, accounts payable, and cash receipts systems to new computer hardware and software as of January 1, 1998. 2) Complete conversion of utility billing, miscellaneous receivables, and Sports Core systems to new computer hardware and software during the first half of 1998. 3) Implement an optional payroll direct deposit program. SIGNIFICANT CHANGES FROM 1997 No significant changes. I i 1 I 1 I I 1 I I I I 1 I I I I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2200 - ACCOUNTING & REPORTING PROGRAM: 221 - ACCOUNTING & REPORTING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 148,376 156,325 155,735 166,150 5010 SALARIES PART-TIME 00 3,500 00 3,500 5030 OVERTIME 4,102 10,000 6,000 10,000 5110 I.M.R.F. 12,840 14,220 13,830 14,640 5140 F.I.C.A. 11,824 12,990 12,375 13,745 5150 HEALTH INSURANCE 14,449 14,690 17,345 19,475 5220 TRAVEL EXPENSE 00 100 50 100 5230 TRAINING 10,422 18,645 8,975 12,145 5240 DUES & MEMBERSHIPS 00 00 00 150 TOTAL PERSONNEL 202,012 230,470 214,310 239,905 6045 UNIFORMS 00 4,200 00 3,500 6060 FOOD 181 200 170 00 N 6120 GENERAL OFFICE SUPPLIES 1,680 1,500 1,300 1,500 6130 BUSINESS FORMS 2,985 4,700 3,555 5,075 6240 COMPUTER SUPPLIES 229 450 425 850 6500 GENERAL EQUIPMENT 2,878 1,300 250 1,150 TOTAL MATERIALS AND SUPPLIES 7,953 12,350 5,700 12,075 7210 MAINT. -OFFICE EQUIPMENT 928 1,545 805 1,550 7640 MICROFILMING SERVICES 3,359 3,300 3,300 3,500 7700 OTHER SERVICES 11,102 11,100 10,100 11,100 TOTAL OPERATION & CONTRACTUAL 15,389 15,945 14,205 16,150 9010 NEW EQUIPMENT 00 6,500 00 00 TOTAL CAPITAL OUTLAY 00 6,500 00 00 TOTAL FOR PROGRAM 225,354 265,265 234,215 268,130 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM WATER DEBT SERVICE PROGRAM NO. 2282 FUND Water NO. 51 PROGRAM BUDGET $0 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Debt Service NO.8 (If not included in Program Budget) N/A THIS PROGRAM Water Debt Service NO. 2 PROGRAM DESCRIPTION This program was responsible for the payment of principal and interest on the Village's Water Revenue Bonds. PROGRAM GOAL To make timely payments in accordance with the respective amortization schedules. PROGRAM PERFORMANCE MEASURE j' Accuracy and timeliness of payments is confirmed by the Village's annual audit. 00 CURRENT YEAR PROGRAM OBJECTIVES N/A. SIGNIFICANT CHANGES FROM 1997 No budget for 1998. The final payment on the 1973 Water Works Revenue Bonds was made in May, 1996. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 51 - WATER DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2800 - DEBT SERVICE PROGRAM: 282 - WATER DEBT SERVICE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7700 OTHER SERVICES 135 00 00 00 TOTAL OPERATION & CONTRACTUAL 135 00 00 00 8010 INTEREST EXPENSE 453 00 00 00 8050 REVENUE BOND PRINCIPAL 275,000 00 00 00 8060 REVENUE BOND INTEREST 5,500 00 00 00 TOTAL OTHER EXPENDITURES 280,953 00 00 00 TOTAL FOR PROGRAM 281,088 00 00 00 N I �o VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE PENSION PROGRAM NO. 2911 FUND Police Pension NO.ZI PROGRAM BUDGET $600,850 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Pensions NO.9 (If not included in Program Budget) N/A THIS PROGRAM Police Pension NO. I PROGRAM DESCRIPTION This program is responsible for the financing of the Village's pension obligation and payment of pension benefits for sworn Police personnel in accordance with State of Illinois law. PROGRAM GOAL To adequately fund the Village's pension obligation in accordance with sound actuarial practices and to make timely payments to pension beneficiaries. j� PROGRAM PERFORMANCE MEASURE o Funding requirements are met based on an independent actuarial study and benefit payments are made prior to the end of each month. CURRENT YEAR PROGRAM OBJECTIVES 1) Determine Oak Brook's response to legislation that raises the limit on equity-related investments for pension funds to 35%. 2) Prepare to implement new legislation that allows portability of police pension fund benefits between municipalities. SIGNIFICANT CHANGES FROM 1997 This program budget reflects increased pension benefit costs due to recent retirements. No other significant changes. I 1 I I 1 I 1 1 1 I I I I 1 I I I I I I I f I I I I i I I I I I I I I i I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 71 - POLICE PENSION DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2900 - PENSIONS PROGRAM: 291 - POLICE PENSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5210 PHYSICAL EXAMINATIONS 270 1,200 600 1,500 5240 DUES & MEMBERSHIPS 600 600 600 600 5310 PENSION BENEFIT EXPENSE 400,003 468,820 493,040 545,230 5320 PENSION REFUNDS 00 5,000 00 5,000 TOTAL PERSONNEL 400,873 475,620 494,240 552,330 6130 BUSINESS FORMS 350 300 290 300 6910 MISCELLANEOUS 916 1,000 500 1,000 TOTAL MATERIALS AND SUPPLIES 1,266 1,300 790 1,300 7320 LICENSES & FEES 50 50 50 1,200 7610 AUDITING SERVICES 1,260 1,325 1,325 2,050 N 7700 OTHER SERVICES 54,316 56,700 43,200 43,970 F~. TOTAL OPERATION & CONTRACTUAL 55,626 58,075 44,575 47,220 TOTAL FOR PROGRAM 457,765 534,995 539,605 600,850 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FIREFIGHTERS' PENSION PROGRAM NO. 292 FUND Firefighters' Pension NO. 72 PROGRAM BUDGET $753,250 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Pensions NO. (If not included in Program Budget) N/A THIS PROGRAM Firefighters'Pension NO. 2 PROGRAM DESCRIPTION This program is responsible for the financing of the Village's pension obligation and for the payment of all pension benefits for sworn Fire personnel in accordance with State of Illinois law. PROGRAM GOAL To adequately fund the Village's pension obligation in accordance with sound actuarial practices and to make timely payments to pension beneficiaries. j' PROGRAM PERFORMANCE MEASURE Funding requirements are met based on an independent actuarial study, and benefit payments are made prior to the end of each month. CURRENT YEAR PROGRAM OBJECTIVES 1) Determine Oak Brook's response to legislation that raises the limit on equity-related investments for pension funds to 35%. SIGNIFICANT CHANGES FROM 1997 This program budget reflects increased pension benefit costs due to recent retirements. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 72 - FIREFIGHTERS' PENSION DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2900 - PENSIONS PROGRAM: 292 - FIREFIGHTERS' PENSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5210 PHYSICAL EXAMINATIONS 955 1,400 1,400 1,400 5310 PENSION BENEFIT EXPENSE 409,010 496,135 575,600 672,800 5320 PENSION REFUNDS 00 5,000 00 5,000 TOTAL PERSONNEL 409,965 502,535 577,000 679,200 6130 BUSINESS FORMS 230 250 325 250 6910 MISCELLANEOUS 604 1,000 500 1,000 TOTAL MATERIALS AND SUPPLIES 834 1,250 825 1,250 7320 LICENSES & FEES 65 100 100 100 7610 AUDITING SERVICES 1,260 1,325 1,325 2,050 N 7700 OTHER SERVICES 54,660 56,700 68,325 70,650 ,�. TOTAL OPERATION & CONTRACTUAL 55,985 58,125 69,750 72,800 w TOTAL FOR PROGRAM 466,785 561,910 647,575 753,250 This page intentionally left blank. I I I I I 1 1 I I I I I I I I I I I I i I I I I 1 I I I I I I 1 i I I I I t PUBLIC WORKS January, 1998 Superintendant Secretary w t Public Works General Foreman Street Garage Water Foreman Head Mechanic Foreman ]1 Building Maintenance P.W.Employee 11 P.W. Employee I Mechanic P. W. Employee II P.W. Employee I Employee (4) (4) (P.T.) (2) (2) Laborer VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY PUBLIC WORKS (3) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Administration $ 289,350 5.11% Buildings and Grounds 224,090 3.96% Streets 1,143,780 20.22% w Garage 297,440 5.26% n' Water 3,702,860 65.45% Total $ 5,657,520 100.00% Administration 5.11% Buildings and Grounds 3.96% i Streets 20.22% Water Garage 65.45% 5.26% I 1 1 1 I 1 I 1 1 1 1 VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Public Works DEPARTMENT NUMBER: (3) SUPPORTED BY (FUNDS): General Corporate (10) Water (51) Garage (62) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Public Works Management (1) Mosquito Control (2) Buildings and Grounds (2) Buildings and Grounds . (1) Streets (3) Streets- General Salaries (0) w Street Maintenance (1) Traffic and Lighting Maintenance (2) Snow Removal (3) Drainage Maintenance (4) Forestry (5) Safety Pathway Maintenance (6) Garage (4) Garage Operations (1) Water (5) Water Operations (1) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 20.50 -1: Building Maintenance Foreman position not budgeted in 1998. TOTAL DEPARTMENT BUDGET: $5,657,520 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM PUBLIC WORKS MANAGEMENT PROGRAM NO. 311 FUND General Corporate NO. 1Q PROGRAM BUDGET $239,435 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. (If not included in Program Budget) Included THIS PROGRAM Public Works Management NO. 1 PROGRAM DESCRIPTION Public Works Management is responsible for planning, scheduling,coordinating and evaluating the activities of four divisions within the Public Works Department: Buildings and Grounds, Streets, Garage, and Water. PROGRAM GOAL To manage the resources of the Public Works Department to meet the goals and objectives of the Department. w PROGRAM PERFORMANCE MEASURE All program performance measures and 90%of objectives are accomplished in the Public Works Department. A survey of citizens indicates an 85% level of satisfaction with the professionalism and courtesy of personnel, and the timeliness and quality of service. CURRENT YEAR PROGRAM OBJECTIVES 1)Continue to develop supervisory and management skills and prepare employees for career advancement through training. SIGNIFICANT CHANGES FROM 1997 No significant changes. I 1 I 1 I I I 1 1 1 I 1 I I 1 1 I 1 I r r r r r r r r r i i r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3100 - ADMINISTRATION PROGRAM: 311 - PUBLIC WORKS MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 158,818 162,810 162,360 171,205 5110 I.M.R.F. 13,190 13,920 13,885 14,230 5140 F.I.C.A. 11,089 11,540 11,760 12,240 5150 HEALTH INSURANCE 16,415 15,650 17,060 18,950 5210 PHYSICAL EXAMINATIONS 00 640 640 00 5230 TRAINING 373 540 520 765 5240 DUES & MEMBERSHIPS 160 170 245 260 TOTAL PERSONNEL 200,044 205,270 206,470 217,650 6040 DRUGS & MEDICAL 147 150 330 300 6045 UNIFORMS 00 00 00 1,070 6060 FOOD 328 300 430 450 6110 CLEANING SUPPLIES 6,905 00 00 00 6120 GENERAL OFFICE SUPPLIES 904 950 1,000 1,000 6130 BUSINESS FORMS 1,138 530 470 675 6240 COMPUTER SUPPLIES 00 150 50 100 6500 GENERAL EQUIPMENT 1,660 00 00 00 TOTAL MATERIALS AND SUPPLIES 11,083 2,080 2,280 3,595 7140 LAUNDRY & CLEANING 00 7,400 6,810 8,860 7210 MAINT.-OFFICE EQUIPMENT 00 450 420 520 7240 MAINTENANCE RADIOS 00 300 00 1,595 7260 RENTALS 87 00 00 00 7270 UNIFORM RENTAL 525 875 780 490 7700 OTHER SERVICES 948 900 820 850 7810 VEHICLE OPER. & MAINT CHR 4,250 2,400 2,400 3,750 7820 VEHICLE REPLACEMENT CHRG 1,600 1,780 1,780 2,125 TOTAL OPERATION & CONTRACTUAL 7,410 14,105 13,010 18,190 TOTAL FOR PROGRAM 218, 537 221,455 221,760 239,435 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM MOSQUITO CONTROL PROGRAM NO.X12 FUND General Corporate NO.1Q PROGRAM BUDGET $49,915 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) N/A THIS PROGRAM Mosquito Control NO. 2 PROGRAM DESCRIPTION This program provides budgetary support for the Village's mosquito control program,which includes a variety of measures to control mosquito larvae as well as adult mosquito infestation. PROGRAM GOAL To enhance the residential and business environment of Oak Brook and safeguard public health by providing efficient and effective control of mosquito infestations. w PROGRAM PERFORMANCE MEASURE a` A survey of citizens and businesses indicates an 80%level of satisfaction with the effectiveness of mosquito control efforts. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 1997 No significant changes. I 1 1 1 I 1 I 1 1 I 1 1 I I 1 1 1 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3100 - ADMINISTRATION PROGRAM: 312 - MOSQUITO CONTROL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7330 MOSQUITO CONTROL 41,014 51,800 40,050 49,915 TOTAL OPERATION & CONTRACTUAL 41,014 51,800 40,050 49,915 TOTAL FOR PROGRAM 41,014 51,800 40,050 49,915 W I V VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM BUILDINGS AND GROUNDS PROGRAM NO. 321. FUND General Corporate NO. 10 PROGRAM BUDGET $224,090 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Buildings and Grounds NO.2 (If not included in Program Budget) Included THIS PROGRAM Buildings and Grounds NO.1 PROGRAM DESCRIPTION This program provides for the maintenance and operation of the Village Hall, fire stations, Public Works Building and Library,as well as associated property. PROGRAM GOAL To maintain Village buildings and associated property in an efficient and effective manner. PROGRAM PERFORMANCE MEASURE j' A user survey indicates an 80%level of satisfaction with the quality of building cleaning and maintenance. Equipment is maintained according to manufacturer's °o recommendations and 80%of work orders are completed within three(3)working days. CURRENT YEAR PROGRAM OBJECTIVES 1) Begin a multi-year program to update the electrical and mechanical systems of the Village Hall. 2) Study options and expand Village Commons parking in conjunction with necessary maintenance of paved areas and ultimate decisions regarding buildings. 3) Prepare and implement a preventative maintenance program for Village facilities and equipment incorporating the improvements resulting from objective 1 above. SIGNIFICANT CHANGES FROM 1997 This program budget reflects a reduction in personnel costs due to elimination of one position and increased costs for contractual janitorial service, resulting in a net reduction in the budget. 1 1 1 I I 1 I I I I 1 I 1 1 I I I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3200 - BUILDINGS & GROUNDS PROGRAM: 321 - BUILDINGS & GROUNDS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 40,392 68,065 41,445 42,675 5030 OVERTIME 947 1,800 2,000 2,060 5110 I.M.R.F. 3,507 5,775 3,715 3,720 5140 F.I.C.A. 3,166 5,170 3,325 3,425 5150 HEALTH INSURANCE 6,077 8,475 4,980 2,950 5210 PHYSICAL EXAMINATIONS 1,000 500 00 00 5230 TRAINING 1,265 1,500 1,450 3,170 5240 DUES & MEMBERSHIPS 53 60 75 75 TOTAL PERSONNEL 56,408 91,345 56,990 58,075 6010 SUBSCRIPTIONS & PUBLICATI 63 65 85 85 6040 DRUGS & MEDICAL 300 290 290 300 W 6045 UNIFORMS 00 00 00 370 6050 TOOLS & HARDWARE 424 900 700 500 �p 6110 CLEANING SUPPLIES 1,476 2,800 2,400 2,990 6120 GENERAL OFFICE SUPPLIES 52 60 50 50 6180 CHEMICALS 1,449 3,040 3,000 3,000 6220 MAINTENANCE SUPPLIES 00 00 00 7,000 6500 GENERAL EQUIPMENT 3,742 1,750 1,000 800 TOTAL MATERIALS AND SUPPLIES 7,505 8,905 7,525 15,095 7130 ELECTRICAL 42,693 42,850 41,680 43,760 7140 LAUNDRY & CLEANING 27,786 28,650 27,140 34,670 7220 MAINTENANCE BUILDINGS 31,394 12,700 15,200 18,700 7230 MAINT. OTHER EQUIPMENT 16,535 35,300 18,475 26,800 7240 MAINTENANCE RADIOS 00 50 00 00 7260 RENTALS 93 200 100 200 7270 UNIFORM RENTAL 972 1,100 950 490 7650 MAINT. SERVICES-GROUNDS 5,283 5,800 8,980 5,945 7700 OTHER SERVICES 10,060 9,705 5,210 8,290 7810 VEHICLE OPER. & MAINT CHR 1, 500 3,380 3,380 2,680 7820 VEHICLE REPLACEMENT CHRG 4,885 4,885 4,885 4,885 TOTAL OPERATION & CONTRACTUAL 141,201 144,620 126,000 146,420 9010 NEW EQUIPMENT 00 00 5,500 2,000 9020 EQUIPMENT REPLACEMENT 18,970 00 00 2,500 9040 STRUCTURAL IMPROVEMENTS 00 12,900 8,095 00 TOTAL CAPITAL OUTLAY 18, 970 12,900 13,595 4,500 TOTAL FOR PROGRAM 224,085 257,770 204,110 224,090 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM STREETS-GENERAL SALARIES PROGRAM NO. 330 FUND General Corporate NO. 10 PROGRAM BUDGET $512,065 DEPARTMENT Public Works NO.3 DIVISION Streets NO.3 THIS PROGRAM Streets-General Salaries NO.0 PROGRAM DESCRIPTION This program provides personnel support for all Street Division operations. PROGRAM GOAL See specific programs. PROGRAM PERFORMANCE MEASURE i' N/A. 0 CURRENT YEAR PROGRAM OBJECTIVES N/A. SIGNIFICANT CHANGES FROM 1997 No significant changes. No new personnel. r r r i r r r r i r i r r r r i r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 330 - STREETS-GENERAL SALARIES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 337,927 358,845 350,380 371,040 5010 SALARIES PART-TIME 16,472 15,000 14,120 15,720 5030 OVERTIME 7,060 7,110 5,485 6,200 5110 I.M.R.F. 29,237 31,290 30,430 31,350 5140 F.I.C.A. 27,657 29,145 28,305 30,065 5150 HEALTH INSURANCE 43,130 40,550 47,860 49,950 TOTAL PERSONNEL 461,482 481,940 476,580 504,325 6045 UNIFORMS 00 00 00 3,330 TOTAL MATERIALS AND SUPPLIES 00 00 00 3,330 w 7270 UNIFORM RENTAL 5,883 7,165 7,075 4,410 ,�.. TOTAL OPERATION & CONTRACTUAL 5,883 7,165 7,075 4,410 TOTAL FOR PROGRAM 467,365 489,105 483,655 512,065 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM STREET MAINTENANCE PROGRAM NO.301 FUND General Corporate NO. 10 PROGRAM BUDGET $125,355 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.3 (If not included in Program Budget) $258,950 THIS PROGRAM Street Maintenance NO. 1 PROGRAM DESCRIPTION This program provides budgetary support within the Street Division for maintenance and repair of the Village's 55 miles of streets, street cleaning (weekly for commercial and every four weeks for residential), maintenance of rural section street shoulders and maintenance of parkways on certain arterial streets. j' PROGRAM GOAL N); To maintain Village streets to provide for the efficient and safe movement of vehicular and pedestrian traffic and to provide an aesthetically pleasing appearance. PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 80% level of satisfaction with pavement maintenance services, street sweeping and the appearance of arterial street parkways and boulevards. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete the 22n1 Street/York Road jurisdictional transfer with IDOT and address the appearance of the segment of York Road that will pass to the Village. 2) Study alternative methods of disposing of excavated right-of-way materials. SIGNIFICANT CHANGES FROM 1997 No significant changes. I 1 1 I 1 I I I I I I I 1 I I I 1 1 I I I I I I f I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 33.00 - STREETS PROGRAM: 331 - STREET MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 6050 TOOLS & HARDWARE 2,799 2,640 2,600 2,600 6060 FOOD 49 100 50 100 6220 MAINTENANCE SUPPLIES 19,591 24,000 15,500 17,425 6500 GENERAL EQUIPMENT 00 00 00 00 TOTAL MATERIALS AND SUPPLIES 22,439 26,740 18,150 20,125 7230 MAINT. OTHER EQUIPMENT 120 500 250 300 7260 RENTALS 706 300 250 250 7650 MAINT. SERVICES-GROUNDS 39,335 49,700 43,780 48,385 7810 VEHICLE OPER. & MAINT CHR 28,000 34,890 34,890 28,950 7820 VEHICLE REPLACEMENT CHRG 20,345 21,230 21,230 24,345 W TOTAL OPERATION & CONTRACTUAL 88,506 106,620 100,400 102,230 9010 NEW EQUIPMENT 3,409 00 00 1,500 w 9020 EQUIPMENT REPLACEMENT 00 1,000 860 1,500 TOTAL CAPITAL OUTLAY 3,409 1,000 860 3,000 TOTAL FOR PROGRAM 114,353 134,360 119,410 125,355 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM TRAFFIC AND LIGHTING PROGRAM NO. 332 MAINTENANCE FUND General Corporate NO. 10 PROGRAM BUDGET $125,215 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.-3 (If not included in Program Budget) $53,265 THIS PROGRAM Traffic and Lighting Maintenance NO.2 PROGRAM DESCRIPTION This program provides for the resources to operate and maintain fifteen(15)signalized intersections,453 street lights, pavement markings and numerous regulatory,warning and street name signs throughout the Village. w PROGRAM GOAL To maintain existing Village traffic control equipment, street lights and pavement markings for the efficient and safe movement of vehicular and pedestrian traffic. PROGRAM PERFORMANCE MEASURE Village-wide street light inspection is conducted every six weeks,and repairs are made within five working days. Damaged or missing signs are repaired or replaced within five working days, and traffic signal outages are addressed within one hour from the time of identification. On-site surveys indicate that 98%of pavement markings and signs are legible and installed per Village ordinance. CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance the inventory system for street lights and street signs. 2) Evaluate contract versus in-house traffic signal painting. SIGNIFICANT CHANGES FROM 1997 The program budget includes capital outlay for reserve traffic signal control equipment. No other significant changes. 1 I I 1 1 I I I ! I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 332 - TRAFFIC & LIGHTING MAINT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 6220 MAINTENANCE SUPPLIES 00 00 00 12,340 TOTAL MATERIALS AND SUPPLIES 00 00 00 12,340 7130 ELECTRICAL 29,503 30,825 32,790 34,430 7150 MAINT. SVC-TRAFFIC CONTRO 36,624 44,120 44,695 36,500 7260 RENTALS 5,215 7,480 7,400 8,880 7810 VEHICLE OPER. & MAINT CHR 13,300 16,000 16,000 12,380 7820 VEHICLE REPLACEMENT CHRG 9,765 10,190 10,190 11,685 TOTAL OPERATION & CONTRACTUAL 94,407 108,615 111,075 103,875 9020 EQUIPMENT REPLACEMENT 00 00 00 9,000 TOTAL CAPITAL OUTLAY 00 00 00 9,000 I r-+ TOTAL FOR PROGRAM 94,407 108,615 111,075 125,215 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SNOW REMOVAL PROGRAM NO.333 FUND General Corporate NO. 1Q PROGRAM BUDGET $141,970 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.3 (If not included in Program Budget) $58,590 THIS PROGRAM Snow Removal NO. 3 PROGRAM DESCRIPTION This program provides for the equipment, materials and personnel overtime expenses associated with snow and ice removal. PROGRAM GOAL To mitigate vehicular and pedestrian hazards caused by the accumulation of snow and ice on all Village maintained streets and parking facilities owned by the Village. PROGRAM PERFORMANCE MEASURE j' Snow removal and deicing operations are conducted in accordance with departmental plans and procedures, and a citizen survey indicates an 80%level of satisfaction with o snow and ice removal services. CURRENT YEAR PROGRAM OBJECTIVES 1) Modify snow removal plan to reflect changes in roadway jurisdiction concerning York Road and 22nd Street. SIGNIFICANT CHANGES FROM 1997 The program budget includes capital outlay for liquid calcium chloride pre-wetting equipment for three vehicles. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 333 - SNOW REMOVAL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5030 OVERTIME 18,158 30,000 40,620 35,860 5110 I.M.R.F. 1,526 2,565 3,475 2,980 5140 F.I.C.A. 1,389 2,295 3,110 2,745 5230 TRAINING 690 1,600 00 1,600 TOTAL PERSONNEL 21,762 36,460 47,205 43,185 6060 FOOD 694 1,200 1,000 1,200 6180 CHEMICALS 42,288 43,325 41,510 42,660 TOTAL MATERIALS AND SUPPLIES 42,982 44,525 42,510 43,860 I7700 OTHER SERVICES 00 9,500 00 5,000 7810 VEHICLE OPER. & MAINT CHR 22,100 25,170 25,170 19,200 w 7820 VEHICLE REPLACEMENT CHRG 16,275 16,985 16,985 19,475 I �+ TOTAL OPERATION & CONTRACTUAL 38,375 51,655 42,155 43,675 9010 NEW EQUIPMENT 00 00 00 11,250 TOTAL CAPITAL OUTLAY 00 00 00 11,250 TOTAL FOR PROGRAM 103,119 132,640 131,870 141,970 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM DRAINAGE MAINTENANCE PROGRAM NO.334 FUND General Corporate NO.10 PROGRAM BUDGET $50,655 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.3 (If not included in Program Budget) $43,950 THIS PROGRAM Drainage Maintenance NO-4 PROGRAM DESCRIPTION This program provides continued maintenance of the Village's storm drainage system through cleaning and repairing inlets, manholes, storm sewer lines and roadside swales. PROGRAM GOAL To maintain integrity of the Village's storm drainage system so that it will function consistent with its designed capability. PROGRAM PERFORMANCE MEASURE w A citizen survey indicates an 80%level of satisfaction with the adequacy,operation and maintenance of storm drainage facilities. 0 CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance the staffs ability to perform in-house construction of small drainage improvements through field training. SIGNIFICANT CHANGES FROM 1997 No significant changes. I I I I I 1 1 I I 1 I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 334 - DRAINAGE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 6220 MAINTENANCE SUPPLIES 00 00 00 3,800 6500 GENERAL EQUIPMENT 00 00 00 800 TOTAL MATERIALS AND SUPPLIES 00 00 00 4,600 7190 MAINT.-STORM SEWER 20,896 21,000 21,620 13,000 7230 MAINT. OTHER EQUIPMENT 2,500 2,700 2,700 2,700 7650 MAINT. SERVICES-GROUNDS 741 300 300 00 7810 VEHICLE OPER. & MAINT CHR 16,650 20,100 20,100 15,750 7820 VEHICLE REPLACEMENT CHRG 12,210 12,735 12,735 14,605 TOTAL OPERATION & CONTRACTUAL 52,997 56,835 57,455 46,055 TOTAL FOR PROGRAM 52, 997 56,835 57,455 50,655 �o VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FORESTRY PROGRAM NO.M FUND General Corporate NO. 10 PROGRAM BUDGET $139,480 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.3 (If not included in Program Budget) $89,390 THIS PROGRAM Forestry NO.¢ PROGRAM DESCRIPTION This program provides for the maintenance of a healthy and vigorous parkway tree population,eradication of Dutch elm diseased trees and noxious weeds and the pickup and disposal of leaves which cannot be reused on private property. PROGRAM GOAL To maintain the quality and quantity of the urban forest on Village property. w N PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 80% level of satisfaction with the quality of parkway tree maintenance services and leaf removal. CURRENT YEAR PROGRAM OBJECTIVES 1) Conduct a right-of-way survey, and develop and begin implementation of an expanded tree planting program on major streets in the Village. 2) Evaluate the present and long term needs of the Village's forestry programs. SIGNIFICANT CHANGES FROM 1997 The program budget reflects a shift from contractual supplemental labor for leaf collection to use of Oak Brook Golf Club seasonal personnel on a temporary basis, resulting in a slight reduction in the budget. No other significant changes. I I I I I 1 1 I 1 1 1 I I I I I I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 335 - FORESTRY ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 1,440 00 4,840 5,800 5030 OVERTIME 4,131 13,350 9,400 9,685 5110 I.M.R.F. 472 1,145 805 805 5140 F.I.C.A. 426 1,025 1,090 1,185 5230 TRAINING 684 1,250 500 500 TOTAL PERSONNEL 7,153 16,770 16,635 17,975 6020 POSTAGE 00 00 500 500 6060 FOOD 00 150 150 150 6130 BUSINESS FORMS 00 1,200 550 550 6500 GENERAL EQUIPMENT 00 00 00 00 1 TOTAL MATERIALS AND SUPPLIES 00 1,350 1,200 1,200 7680 TREE SERVICES 39,728 45,050 33,450 51,500 7700 OTHER SERVICES 19,036 38,240 30,250 33,000 7810 VEHICLE OPER. & MAINT CHR 20,100 23,980 23,980 18,280 7820 VEHICLE REPLACEMENT CHRG 14,650 15,290 15,290 17,525 TOTAL OPERATION & CONTRACTUAL 93,514 122,560 102,970 120,305 9010 NEW EQUIPMENT 40,355 00 00 00 TOTAL CAPITAL OUTLAY 40,355 00 00 00 TOTAL FOR PROGRAM 141,023 140,680 120,805 139,480 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SAFETY PATHWAYS PROGRAM NO. 336 FUND General Corporate NO. 10 PROGRAM BUDGET $49,040 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets NO.3 (If not included in Program Budget) $7,920 THIS PROGRAM Safety Pathway Maintenance NO.6 PROGRAM DESCRIPTION This program provides continued maintenance of the Village's network of approximately 11 miles of bicycle/pedestrian pathways. PROGRAM GOAL To maintain the existing network of pathways in a safe and serviceable condition for the movement of pedestrians and cyclists. w PROGRAM PERFORMANCE MEASURE i N A citizen survey indicates an 80% level of satisfaction with the usefulness and maintenance of the safety pathway network. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 1997 The program budget reflects the cost of sealcoating the paved portions of the system, last done in 1996. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS PROGRAM: 336 - SAFETY PATHWAY MAINT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 6220 MAINTENANCE SUPPLIES 00 00 00 2,500 TOTAL MATERIALS AND SUPPLIES 00 00 00 2,500 7200 MAINT.-ROADS & PATHS 22,524 3,000 1,600 25,000 7810 VEHICLE OPER. & MAINT CHR 11,200 13,230 13,230 11,800 7820 VEHICLE REPLACEMENT CHRG 8,140 8,490 8,490 9,740 TOTAL OPERATION & CONTRACTUAL 41,863 24,720 23,320 46,540 TOTAL FOR PROGRAM 41,863 24,720 23,320 49,040 w N w VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GARAGE OPERATIONS PROGRAM NO.314 FUND Garage NO.662 PROGRAM BUDGET $297,440 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Garage NO.4 (If not included in Program Budget) Included THIS PROGRAM Garage Operations NO. 1 PROGRAM DESCRIPTION This program provides vehicle maintenance services to all departments through routine and demand repairs, preventative maintenance services,and coordination of contractual repairs. PROGRAM GOAL To maintain Village vehicles and equipment in good repair at a cost competitive with comparable private services and at a level of responsiveness not available through private services. w PROGRAM PERFORMANCE MEASURE A user survey indicates a 75%level of satisfaction with vehicle maintenance services. An external cost analysis indicates that work is being performed at or below the cost of comparable private maintenance service. CURRENT YEAR PROGRAM OBJECTIVES 1) Evaluate alternate staffing solutions for the Garage operations. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 1 I I 1 I 1 I 1 1 I I 1 I I 1 I 1 I I I I I I I i I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 62 - GARAGE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3400 - GARAGE PROGRAM: 341 - GARAGE OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 51,138 53,080 53,080 54,645 5010 SALARIES PART-TIME 4,176 8,500 8,500 8,500 5030 OVERTIME 1,295 3,760 2,500 3,760 5110 I.M.R.F. 4,436 4,860 4,670 4,855 5140 F.I.C.A. 4,324 5,000 4,750 5,120 5150 HEALTH INSURANCE 5,472 5,650 5,960 6,850 5230 TRAINING -53 1,700 400 500 TOTAL PERSONNEL 70,787 82,550 79,860 84,230 6010 SUBSCRIPTIONS & PUBLICATI 1,762 1,200 2,005 1,050 6030 GAS & OIL 78,328 84,550 77,200 81,060 6045 UNIFORMS 00 00 00 655 6050 TOOLS & HARDWARE 4,407 4,900 7,000 6,000 6110 CLEANING SUPPLIES 1,467 2,100 2,100 2,100 6120 GENERAL OFFICE SUPPLIES 181 130 130 130 6240 COMPUTER SUPPLIES 00 70 70 70 6500 GENERAL EQUIPMENT 3,153 1,800 1,240 00 TOTAL MATERIALS AND SUPPLIES 89,296 94,750 89,745 91,065 7120 NATURAL GAS 6,863 6,725 5,805 5,155 7160 MAINTENANCE VEHICLES 91,052 86,100 95,795 88,680 7220 MAINTENANCE BUILDINGS 00 00 00 00 7230 MAINT. OTHER EQUIPMENT 10,937 2,900 2,900 1,400 7240 MAINTENANCE RADIOS 281 700 400 80 7260 RENTALS 46 100 50 100 7270 UNIFORM RENTAL 825 1,085 1,035 490 7700 OTHER SERVICES 3,651 2,500 2,300 2,300 7820 VEHICLE REPLACEMENT CHRG 3,410 3,540 3,540 3,540 TOTAL OPERATION & CONTRACTUAL 117,065 103,650 111,825 101,745 8020 TRANSFER OUT/IN 17,400 18,100 18,100 18,600 TOTAL OTHER EXPENDITURES 17,400 18,100 18,100 18,600 9010 NEW EQUIPMENT 12,303 1,500 1,500 00 9020 EQUIPMENT REPLACEMENT 13,115 11,000 1,095 1,800 TOTAL CAPITAL OUTLAY 25,418 12,500 2,595 1,800 TOTAL FOR PROGRAM 319,965 311,550 302,125 297,440 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM WATER OPERATIONS PROGRAM NO.351 FUND Water NO. 51 PROGRAM BUDGET $3,702,860 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Water NO. 5 (If not included in Program Budget) Included THIS PROGRAM Water Operations NO. 1 PROGRAM DESCRIPTION This program provides personnel support and all resources necessary to maintain and operate the Village's water system comprised of pressure adjusting stations, reservoirs and pump stations,deep and shallow wells, 77 miles of water mains and appurtenances and a customer base of over 5,200 accounts. PROGRAM GOAL To maintain and operate the Village's water system in accordance with TEPA regulations and accepted industry practices in order to provide a safe and adequate supply of potable water for all customers. J N PROGRAM PERFORMANCE MEASURE 90%of all water purchased/pumped is metered for sale and 92%of all water purchased/pumped is accounted for. A minimum of 30 pounds of pressure is maintained at all times. A survey of customers indicates a 90%level of satisfaction with system pressure and water quality. Water quality and system operation meets all IEPA standards. CURRENT YEAR PROGRAM OBJECTIVES 1) Improve the water accountability performance of the water utility through meter replacement and such other means as may be necessary. 2) Implement steps to improve water pressure in western portion of the Village including possible alterations to the 31"Street Booster Station. 3) Continue to progress toward compliance with water utility cross-connection regulations. 4)Continue the program to test and repair/replace three inch and larger commercial water meters. SIGNIFICANT CHANGES FROM 1997 The program budget reflects a 25% reduction in the fixed cost component of the DuPage Water Commission wholesale water rate,offsetting the phase out of Commission rebates. The budget also reflects an acceleration of the water meter replacement program in order to improve water accountability. 1 I I I 1 1 1 I I 1 I I I 1 I I I I I r r r r r r r r r r r r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 51 - WATER DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3500 - WATER PROGRAM: 351 - WATER OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 217,798 234,690 237,500 251,415 5010 SALARIES PART-TIME 3,084 4,320 3,845 4,080 5030 OVERTIME 30,252 43,770 39,685 39,240 5110 I.M.R.F. 20,752 23,810 23,700 24,155 5140 F.I.C.A. 18,970 21,635 21,500 22,550 5150 HEALTH INSURANCE 25,552 26,200 24,135 30,100 5230 TRAINING 27 1,900 650 1,900 5240 DUES & MEMBERSHIPS 118 285 350 405 TOTAL PERSONNEL 316,554 356,610 351,365 373,845 6010 SUBSCRIPTIONS & PUBLICATI 00 150 00 50 6020 POSTAGE 1,029 2,250 1,140 1,600 6045 UNIFORMS 00 00 00 2,220 W 6050 TOOLS & HARDWARE 1,963 1,960 1,650 1,700 6060 FOOD 848 1,100 1,100 1,100 v 6110 CLEANING SUPPLIES 00 50 50 50 6120 GENERAL OFFICE SUPPLIES 723 930 600 600 6130 BUSINESS FORMS 1,230 1,850 800 800 6180 CHEMICALS 00 500 200 200 6220 MAINTENANCE SUPPLIES 00 00 00 57,100 6240 COMPUTER SUPPLIES 00 205 200 200 6500 GENERAL EQUIPMENT 578 950 625 350 TOTAL MATERIALS AND SUPPLIES 6,370 9,945 6,365 65,970 7010 LIABILITY INSURANCE 39,911 68,260 61,300 62,745 7110 TELEPHONE 2,513 2,475 2,350 3,000 7130 ELECTRICAL 82,487 94,450 96,750 101,590 7170 MAINT.-DISTR. SYSTEM 67,048 89,920 66,195 15,000 7180 MAINT.-PUMPING SYSTEM 26,878 21,800 19,920 21,210 7240 MAINTENANCE RADIOS 00 250 225 400 7260 RENTALS 252 200 100 200 7270 UNIFORM RENTAL 3,606 4,780 4,380 2,920 7410 LABORATORY SERVICES 4,208 6,300 6,315 6,500 7420 MAINT. SERV.-WATER METERS 165 14,600 14,600 21,900 7430 DWC OPER. & MAINT. COSTS 1,779,048 1,848,000 1,854,270 1,915,000 7440 DWC FIXED COSTS 916,396 872,215 705,025 635,000 7610 AUDITING SERVICES 4,680 4,910 4,910 4,640 7650 MAINT. SERVICES-GROUNDS 10,227 13,200 8,750 9,740 7700 OTHER SERVICES 4,298 6,000 4,250 8,000 7810 VEHICLE OPER. & MAINT CHR 34,200 35,010 35,010 35,640 7820 VEHICLE REPLACEMENT CHRG 35,850 35,445 35,445 34,560 TOTAL OPERATION & CONTRACTUAL 3, 011,766 3,117,815 2, 919,795 2,878,045 8020 TRANSFER OUT/IN 215,600 219,300 219,300 225,000 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 51 - WATER DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3500 - WATER PROGRAM: 351 - WATER OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL OTHER EXPENDITURES 215,600 219,300 219,300 225,000 9010 NEW EQUIPMENT 00 00 00 00 9020 EQUIPMENT REPLACEMENT 2,090 6,300 4,885 00 9040 STRUCTURAL, IMPROVEMENTS 52,012 2,800 980 00 9090 WATER METERS 66,058 80,000 87,500 160,000 TOTAL CAPITAL OUTLAY 120,160 89,100 93,365 160,000 TOTAL FOR PROGRAM 3,670,450 3,792,770 3,590,190 3,702,860 w i N 00 ENGINEERING AND CAPITAL PROJECTS January, 1998 Village Engineer Secretary Civil Engineer I Civil Engineer II VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY ENGINEERING AND CAPITAL PROJECTS (4) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Engineering $ 345,175 5.33% Capital Projects-Corporate 1,547,205 23.90% Capital Projects- MFT 750,000 11.58% Capital Projects-Water 452,000 6.98% Capital Projects- Infrastructure 3,380,000 52.21% Total $ 6,474,380 100.00% Engineering 5.33% Capital Projects- Corporate 23.90% Capital Projects- _ --- Infrastructure 52.21% Capital Projects-MFT -... 11.58% Capital Projects-Water 6.98% I 1 I I I I I f I I I ! 1 I I I 1 1 I VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Engineering and Capital Projects DEPARTMENT NUMBER: (4) SUPPORTED BY(FUNDS): General Corporate (10) Motor Fuel Tax (22) Infrastructure (41) Water (51) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Engineering (1) Engineering (1) Capital Projects- Corporate (2) Municipal Building Improvements (1) Traffic and Lighting Improvements (2) wJode Boulevard Project (3) Capital Projects- MFT (3) MFT Improvements (1) Capital Projects- Water (5) Water System Improvements (1) Capital Projects- Infrastructure (6) Roadway Improvements (1) Stormwater Management Improvements (2) Safety Pathway Improvements (3) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 4.00 No change from previous year. TOTAL DEPARTMENT BUDGET: $6,474,380 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM ENGINEERING PROGRAM NO.411 FUND General Corporate NO.lQ PROGRAM BUDGET $345,175 DEPARTMENT Engineering and Capital Projects NO.4 ATTRIBUTABLE PERSONNEL COSTS DIVISION Engineering NO. 1 (If not included in Program Budget) Included THIS PROGRAM Engineering NO. 1 PROGRAM DESCRIPTION This program provides professional engineering services to the Village and management and administration of the Engineering Department. Engineering services include the design and inspection of Village capital improvement projects, review and inspection of land developments,the review and inspection of permits, and analysis of other engineering issues. This program also provides technical support to various advisory boards and commissions. PROGRAM GOAL To provide the Village with high-quality and cost effective professional engineering services. -r- PROGRAM PERFORMANCE MEASURE Services are provided on time and in-house services are provided at a cost below comparable outside services. A survey of customers indicates an 85%level of satisfaction with the timeliness,fairness, courtesy and professionalism of response. CURRENT YEAR PROGRAM OBJECTIVES 1)Complete the 22nd Street/York Road intersection reconstruction project. 2) Participate in planning and scheduling, and coordinate dissemination of information to Oak Brook residents concerning major County and State road projects. 3) Develop a policy and procedure for implementing Special Service Areas to install public improvements that were waived at the time of development,or to make other local improvements,where requested by neighborhood residents. 4) Continue to update and implement the Village's Roadway Maintenance Plan with a view toward reducing utility tax requirements. 5) Continue to pursue construction of major grant-funded Safety Pathway improvements according to project schedules. 6) Schedule and implement other Safety Pathway improvements according to the Safety Pathway Committee's priority list(updated July, 1997). 7) Continue implementation of AutoCAD into the Technology Plan. SIGNIFICANT CHANGES FROM 1997 The program budget includes the cost of the biennial structural inspection of bridges owned and maintained by the Village. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4100 - ENGINEERING PROGRAM: 411 - ENGINEERING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 194,280 210,830 209,700 218,905 5030 OVERTIME 8,006 8,000 10,500 10,000 5110 I.M.R.F. 17,314 18,710 18,800 19,025 5140 F.I.C.A. 14,718 16,740 16,500 16,690 5150 HEALTH INSURANCE 16,546 18,650 19,580 21,900 5220 TRAVEL EXPENSE 00 25 25 25 5230 TRAINING 2,130 5,060 4,500 4,740 5240 DUES & MEMBERSHIPS 624 935 975 945 TOTAL PERSONNEL 253,619 278,950 280,580 292,230 6010 SUBSCRIPTIONS & PUBLICATI 742 540 450 1,010 6045 UNIFORMS 85 100 60 800 6050 TOOLS & HARDWARE 47 200 200 200 6060 FOOD 182 200 200 00 6120 GENERAL OFFICE SUPPLIES 925 700 750 1,175 6130 BUSINESS FORMS 305 450 300 375 6240 COMPUTER SUPPLIES 343 500 500 600 6500 GENERAL EQUIPMENT 1,208 00 00 00 TOTAL MATERIALS AND SUPPLIES 3,836 2,690 2,460 4,160 7110 TELEPHONE 270 00 00 00 7210 MAINT.-OFFICE EQUIPMENT 761 1,050 650 950 7260 RENTALS 45 00 00 00 7310 PRINTING SERVICES 00 1,275 1,100 1,050 7620 ENGINEERING SERVICES 6,219 9,000 3,500 17,000 7640 MICROFILMING SERVICES 00 5,000 00 5,000 7690 RECEPTION/ENTERTAINMENT 30 100 50 50 7700 OTHER SERVICES 12,475 9,800 6,000 10,400 7810 VEHICLE OPER. & MAINT CHR 2,700 4,090 4,090 4,200 7820 VEHICLE REPLACEMENT CHRG 2,110 3,135 3,135 3,135 TOTAL OPERATION & CONTRACTUAL 24,610 33,450 18,525 41,785 9010 NEW EQUIPMENT 00 6,000 11,300 00 9020 EQUIPMENT REPLACEMENT 00 6,000 00 7,000 TOTAL CAPITAL OUTLAY 00 12,000 11,300 7,000 TOTAL FOR PROGRAM 282,065 327,090 312,865 345,175 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM MUNICIPAL BUILDING PROGRAM NO.421 IMPROVEMENTS FUND General Corporate NO. 1Q PROGRAM BUDGET $1,541,205 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Corporate NO.3 THIS PROGRAM Municipal Building Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital projects relating to the Village's general government buildings(Village Hall, Public Works Building, Library and fire stations)and costs associated with design and supervision of construction. PROGRAM GOAL To provide general government building facilities which meet the needs of Village departments and the community through efficient and effective completion of budgeted capital projects. PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A user survey indicates an 80%level of satisfaction with construction progress and results. PROJECTS/EXPENDITURES-(1998 Outlays) New Library Project-$937,500' Fire Station#2 Generator Replacement-$21,500 Fire Station#1 (Design)-$150,000' Board Room Renovation (Completion)-$20,600" Village Hall HVAC/Electrical Upgrade-$150,000' Fire Station#2 Counters and Cabinets-$15,000 Public Works Facility HVAC-$144,105 Police Department Space Needs Analysis-$7,500 Old Library Building Modifications-$35,000 Tennis Dome Site Conversion-$5,000 Village Hall Wood Refinishing-$25,000 Village Hall Undesignated Remodeling-$5,000 Fire Station#2 Exhaust System-$25,000 `Project will span more than one fiscal year. r ► r r r r r r � r r r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4200 - CAPITAL PROJ.-CORPORATE PROGRAM: 421 - MUNICIPAL BUILDING IMPROV ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7700 OTHER SERVICES 55,011 300,000 40,815 390,000 TOTAL OPERATION & CONTRACTUAL 55,011 300,000 40,815 390,000 9020 EQUIPMENT REPLACEMENT 2,400 54,000 27,010 321,605 9030 NEW STRUCTURES 00 1,800,000 00 750,000 9040 STRUCTURAL IMPROVEMENTS 248,223 99,000 105,640 79,600 TOTAL CAPITAL OUTLAY 250,623 1,953,000 132,650 1,151,205 TOTAL FOR PROGRAM 305,634 2,253,000 173,465 1,541,205 I V VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM TRAFFIC AND STREET LIGHTING PROGRAM NO.422 IMPROVEMENTS FUND General Corporate NO.ZQ PROGRAM BUDGET $6,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Corporate NO.2 THIS PROGRAM Traffic and Street Lighting NO. 2 Improvements PROGRAM DESCRIPTION This program provides funds for various traffic signal and street lighting projects to be constructed by private contractors and to retain consultants to prepare plans, specifications, and bid documents for such projects as necessary. PROGRAM GOAL To facilitate the safe and efficient movement of traffic through efficient and effective completion of budgeted capital projects. i °o PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES Thermoplastic Pavement Marking-$6,000 1 1 I 1 1 I i I 1 I t 1 1 1 I 1 1 I I r i r i i i r r i r r r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4200 - CAPITAL PROJ.-CORPORATE PROGRAM: 422 - TRAFFIC & LIGHTING IMPROV ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 9040 STRUCTURAL IMPROVEMENTS -2,541 20,000 12,000 00 9070 STREET IMPROVEMENTS 6,699 12,000 5,340 6,000 TOTAL CAPITAL OUTLAY 4,158 32,000 17,340 6,000 TOTAL FOR PROGRAM 4,158 32,000 17,340 6,000 I VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM JORIE BOULEVARD PROJECT PROGRAM NO.423 FUND General Corporate NO. 10 PROGRAM BUDGET $0 DEPARTMENT Engineering and Capital Projects NO-4 DIVISION Capital Projects-Corporate N0. 2 THIS PROGRAM Jorie Boulevard Project NO. 3 PROGRAM DESCRIPTION This program provided a mechanism for budgeting the Village's share of the 1992 project to reconstruct Jorie Boulevard from Oak Brook Road to 22nd Street, and continues to appear in the budget document to show actual expenditures in 1996 and 1997; PROGRAM GOAL N/A �! PROGRAM PERFORMANCE MEASURE N/A PROJECTS/EXPE N DITU RES No budget for 1998. Last project payment made in 1997. ! ! 1 I I ! 1 ! 1 ! 1 1 I [ I I 1 1 1 I 1 I ! I I 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4200 - CAPITAL PROJ.-CORPORATE PROGRAM: 423 - JORIE BOULEVARD PROJECT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7620 ENGINEERING SERVICES 00 00 490 00 TOTAL OPERATION & CONTRACTUAL 00 00 490 00 9070 STREET IMPROVEMENTS 180,278 00 00 00 TOTAL CAPITAL OUTLAY 180,278 00 00 00 TOTAL FOR PROGRAM 180,278 00 490 00 r VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM MFT IMPROVEMENTS PROGRAM NO.431 FUND MFT NO.22 PROGRAM BUDGET $750,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-MFT NO.3 THIS PROGRAM MFT Improvements NO. 1 PROGRAM DESCRIPTION This program, funded by the Village's share of the State tax on gasoline, provides partial funding for Village street construction and major maintenance projects constructed by private contractors. Projects are funded through periodic transfers from the MFT Fund to the Infrastructure Fund. PROGRAM GOAL To restore and rehabilitate Village roadways requiring more than routine maintenance. i\ PROGRAM PERFORMANCE MEASURE tv Projects are accomplished according to schedule,within budget and consistent with Village financial policy and MFT construction and accounting standards. A survey of citizens in each project area indicates an 80%level of satisfaction with notification, construction progress and results. P ROJ ECTS/EXPEN DITU RES 1998 Paving Project(transfer to Infrastructure Fund)-$750,000 1 1 I 1 I 1 1 I I 1 i I 1 I 1 I 1 1 1 I I 1 i I I i I 1 I I 1 1 1 1 1 I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 22 - MOTOR FUEL TAX DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4300 - CAPITAL PROJ. - MFT PROGRAM: 431 - MFT IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 8020 TRANSFER OUT/IN 363,054 00 1,080 750,000 TOTAL OTHER EXPENDITURES 363,054 00 1,080 750,000 TOTAL FOR PROGRAM 363,054 00 1,080 750,000 r W VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM WATER SYSTEM IMPROVEMENTS PROGRAM NO.451 FUND Water NO. 51 PROGRAM BUDGET $452,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Water NO. 5 THIS PROGRAM Water System Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital improvements to the Village's water system to be constructed by private contractors and to retain consultants to prepare plans, specifications,and bid documents for such projects. PROGRAM GOAL To construct improvements to the water system necessary to provide an adequate and continuous supply of potable water and to rehabilitate less-than-optimum segments of the system. 1 PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80%level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES(1998 Outlays) 311'Street Booster Station Pumps-$142,000 Reservoir A Fuel Tank-$21,000 Loop Water Main-Route 83, Kensington to Ginger Creek-$87,000 Meyers Road-Butterfield to Olympia-Redundant Water Main(topography)-$10,000* Reservoir B Secondary Discharge Water Main-$74,000 Miscellaneous Professional Services-$10,000 Pull and Inspect Well No.5(Windsor Drive)-$53,000 Rebuild Pratt Valves-$8,000* Yorkshire Woods Water Main Replacement(design)-$21,000* Route 83- 161'Street to Hodges-Loop Water Main (topography)-$5,000* Oakbrook Terrace Emergency Interconnect-$21,000 *Project will span more than one fiscal year. 1 1 l I 1 I I 1 1 1 1 I 1 1 I 1 I 1 I I I I I I I I 1 I I I I I 1 I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 51 - WATER DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4500 - CAPTIAL PROJ.-WATER PROGRAM: 451 - WATER SYSTEM IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7620 ENGINEERING SERVICES 22,198 10,000 10,000 31,000 7700 OTHER SERVICES 00 20,000 9,500 20,000 TOTAL OPERATION & CONTRACTUAL 22,198 30,000 19,500 51,000 9100 WATER DISTRIBUTION IMPROV 109,824 586,000 152,600 182,000 9110 WATER PUMP & STORAGE IMPR 00 38,500 7,500 219,000 TOTAL CAPITAL OUTLAY 109,824 624,500 160,100 401,000 TOTAL FOR PROGRAM 132,022 654,500 179,600 452,000 I VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM ROADWAY IMPROVEMENTS PROGRAM NO.461 FUND Infrastructure NO.41 PROGRAM BUDGET $2,818,000 DEPARTMENT Engineering and Capital Projects NO-4 DIVISION Capital Projects- Infrastructure NO.f THIS PROGRAM Roadway Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for Village street construction and major maintenance projects to be constructed by private contractors and to retain consultants to prepare plans, specifications, and bid documents for such projects. PROGRAM GOAL To restore and rehabilitate Village roadways requiring more than routine maintenance. I PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES(1998 Outlays) 1998 Paving Project-$1,885,000* 22nd and York Intersection-$716,000* 1998 Pavement Rejuvenation-$85,000 1999 Paving Project(Design)-$79,000* 1998 Crack Sealing-$38,000 1997 Paving Project Retention-$15,000* *Project will span more than one fiscal year. 1 I I 1 I I I I I I I I I I I I I I I I I I I I I i I I i I f I i I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4600 - CAPITAL PROD.-INFRASTR. PROGRAM: 461 - ROADWAY IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7620 ENGINEERING SERVICES 156,937 609,000 266,000 520,000 7700 OTHER SERVICES 16,144 00 00 00 TOTAL OPERATION & CONTRACTUAL 173,081 609,000 266,000 520,000 9070 STREET IMPROVEMENTS 1,107,428 2,408,000 1,961,000 2,298,000 TOTAL CAPITAL OUTLAY 1,107,428 2,408,000 1,961,000 2,298,000 TOTAL FOR PROGRAM 1,280,509 3,017,000 2,227,000 2,818,000 V VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM STORMWATER MANAGEMENT PROGRAM NO. 622 IMPROVEMENTS FUND Infrastructure NO. 41 PROGRAM BUDGET $173,000 DEPARTMENT Engineering and Capital Projects NO. 4 DIVISION Capital Projects-Infrastructure NO. ¢ THIS PROGRAM Stormwater Management NO. 2 Improvements PROGRAM DESCRIPTION This program provides funds for various drainage projects to be constructed by private contractors and to retain consultants to prepare plans, specifications and bid documents for such projects. PROGRAM GOAL To restore or establish acceptable drainage on public and private property consistent with Village Board policy. 0 PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80%level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES(1998 Outlays) 1998 Drainage Project-$90,000 Salt Creek Erosion Control-$61,000 Swale Regrading-$10,000 1997 Drainage Project Retention-$10,000* Miscellaneous Professional Services-$2,000 *Project will span more than one fiscal year. I 1 I I I I 1 I I 1 I I I 1 I I I I I I I I I I i I I I I I I I i I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4600 - CAPITAL PROD.-INFRASTR. PROGRAM: 462 - STORMWATER MGT. IMPROV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7620 ENGINEERING SERVICES 00 11,000 00 14,000 7700 OTHER SERVICES 00 1,000 00 1,000 TOTAL OPERATION & CONTRACTUAL 00 12,000 00 15,000 9080 DRAINAGE IMPROVEMENTS 82,076 154,000 93,700 158,000 TOTAL CAPITAL OUTLAY 82,076 154,000 93,700 158,000 TOTAL FOR PROGRAM 82,076 166,000 93,700 173,000 r , I VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SAFETY PATHWAY PROGRAM NO.4-U IMPROVEMENTS FUND Infrastructure NO.41 PROGRAM BUDGET $389,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Infrastructure NO. 6 THIS PROGRAM Safety Pathway Improvements NO.3 PROGRAM DESCRIPTION This program provides funds for various pathway projects to be constructed by private contractors and to also retain consultants to prepare plans, specifications and bid documents for such projects. PROGRAM GOAL To construct and maintain a safety pathway system which meets the needs of the community through efficient and effective completion of budgeted capital projects. PROGRAM PERFORMANCE MEASURE c Projects are accomplished on-time and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification,construction progress and results. PROJECTS/EXPENDITURES(1998 Outlays) York/Harger Pathway-$105,000' Regional Trail(Engineering)-$65,000" Meyers Road- Baybrook to 1-88-$64,000 York Road-3151 Street to Robin Hood Ranch -$50,000' 31st Street/Route 83(Engineering)-$49,000" York Road-York Lake to Gateway-$23,000 35w Street-Trinity to Covington-$19,000 Butterfield/Midwest Road Sidewalk-$14,000 "Project will span more than one fiscal year. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4600 - CAPITAL PROD.-INFRASTR. PROGRAM: 463 - SAFETY PATHWAY IMPROV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7620 ENGINEERING SERVICES 21,122 275,950 48,500 250,000 TOTAL OPERATION & CONTRACTUAL 21,122 275,950 48, 500 250,000 9070 STREET IMPROVEMENTS 00 37,000 00 139,000 TOTAL CAPITAL OUTLAY 00 37,000 00 139,000 TOTAL FOR PROGRAM 21,122 312,950 48,500 389,000 N This page intentionally left blank. i I I I I I I 1 I 1 I I I I I I I I I 1 I I I I I I i I I I I I i I I 1 I I LIBRARY January, 1998 Library Director to Secretary (P.T.) Circulation Services Technical Services Librarian Librarian Supervisor Supervisor (Reference/User Services Manager) (Youth Services Manager) Circulation ClerkrE(1/2Ciral eriLl/�2Tech.j) Tech.Serv.Clerk Tech.Serv.Page Page Reference Librarian Youth Services LTA Page (P.T.) ( (P.T.) (P.T.) (P.T.) (F.T.) (P.T.) (P.T.) (4) (2) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY LIBRARY (5) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Administration $ 272,930 41.92% Technical Services 75,740 11.63% Reference and User Services 199,980 30.71% v, Youth Services 102,495 15.74% I N Total $ 651,145 100.00% Youth Services 15.74% Administration 41.92% Reference and User Services 30.71% Technical Services 11.63% VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Library DEPARTMENT NUMBER: (5) SUPPORTED BY(FUNDS): General Corporate (10) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Library General Operations (1) Technical Services (2) Library Technical Services (1) Reference and User Services (3) Library Reference and User Services (1) vi+ Youth Services (4) Library Youth Services (1) w FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 11.00 +1.5: Upgrade of a part-time reference librarian to full-time, addition of 1 part- time Circulation Services Clerk, and increased hours for several clerk positions. TOTAL DEPARTMENT BUDGET: $651,145 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM LIBRARY GENERAL OPERATIONS PROGRAM NO. 511 FUND General Corporate NO. 10 PROGRAM BUDGET $272,930 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Library General Operations NO. 1 PROGRAM DESCRIPTION This program provides for the general operation of the library including supervision of all library divisions, supervision of the budget and implementation of all library policies and objectives. This program also provides for all circulation division functions. PROGRAM GOAL To provide professional library services and high quality collections for the use of Oak Brook residents and business people. PROGRAM PERFORMANCE MEASURE The Library achieves the"Established"level of service for a population of 12,000 as cited in standards established by the Illinois Library Association(Serving Our Public), and a survey of users indicates an 80%level of satisfaction with collections and an 85% level of satisfaction with services. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to pursue construction of the new Library as approved by the Village Board. 2) Identify and undertake improvements to the old Library building that will aid Library operations in the near term and preserve the building for the future. 3) Locate and secure appropriate storage space for materials to be retained in the collection for the new Library for which there is no space in the old building. 4) Continue to improve the quality and number of Library programs during the period prior to relocating to the new Library building. 5) Expedite billing and follow-up of delinquent patron accounts. 6) Enable Circulation Services staff to fully and efficiently use the Library automation system functions and adapt to upgrades. SIGNIFICANT CHANGES FROM 1997 The program budget includes one additional part time Circulation Clerk and additional hours for existing clerks. No other significant changes. I I I I i I I I I I I I I I I I I i i VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5100 - ADMINISTRATION PROGRAM: 511 - LIBRARY GEN. OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 54,034 91,150 90,250 99,720 5010 SALARIES PART-TIME 36,022 35,000 34,000 49,800 5110 I.M.R.F. 5,689 8,765 8,670 12,425 5140 F.I.C.A. 6,785 9,680 9,680 11,440 5150 HEALTH INSURANCE 4,515 8,700 8,700 10,500 5210 PHYSICAL EXAMINATIONS 279 00 00 400 5220 TRAVEL EXPENSE 429 600 500 700 5230 TRAINING 3,399 5,500 5,000 6,575 5240 DUES & MEMBERSHIPS 746 900 900 1,020 TOTAL PERSONNEL 111,898 160,295 157,700 192,580 6010 SUBSCRIPTIONS & PUBLICATI 3,271 3,500 3,400 3,500 6040 DRUGS & MEDICAL 00 00 260 250 6050 TOOLS & HARDWARE 72 200 150 100 i' 6060 FOOD 59 250 200 250 6110 CLEANING SUPPLIES 00 00 00 100 6120 GENERAL OFFICE SUPPLIES 1,235 2,150 2,000 3,650 6130 BUSINESS FORMS 00 00 00 100 6240 COMPUTER SUPPLIES 1,491 00 20 2,000 6410 LIBRARY BOOKS 1, 903 2, 500 2,300 2,200 6420 AUDIO VISUAL MATERIALS 00 00 00 800 6500 GENERAL EQUIPMENT 4,521 1,600 1,500 9,025 TOTAL MATERIALS AND SUPPLIES 12,553 10,200 9,830 21,975 7120 NATURAL GAS 2,276 4,040 5,668 4,920 7140 LAUNDRY & CLEANING 5,799 7,000 6,600 8,000 7210 MAINT.-OFFICE EQUIPMENT 1,525 1,850 1,850 1,560 7230 MAINT. OTHER EQUIPMENT 540 540 540 540 7250 MAINTENANCE COMPUTERS 00 1,560 335 1,725 7260 RENTALS 1,453 1,300 1,300 3,000 7360 ADVERTISING/PROMOTION 38 100 85 500 7640 MICROFILMING SERVICES 1,263 1,300 1,300 1,400 7700 OTHER SERVICES 19,435 27,920 23,400 31,030 TOTAL OPERATION & CONTRACTUAL 32,327 45,610 41,078 52,675 9010 NEW EQUIPMENT 00 2,000 2,000 4,100 9020 EQUIPMENT REPLACEMENT 2,325 00 00 1,600 TOTAL CAPITAL OUTLAY 2,325 2,000 2,000 5,700 TOTAL FOR PROGRAM 159,103 218,105 210,608 272,930 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM LIBRARY TECHNICAL SERVICES PROGRAM NO.M FUND General Corporate NO. 10 PROGRAM BUDGET $75,740 DEPARTMENT Library NO.5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Technical Services NO.2 (If not included in Program Budget) Included THIS PROGRAM Library Technical Services NO.1 PROGRAM DESCRIPTION This program provides for acquisition,cataloging and processing of library materials using the Dewey Decimal Classification and alpha-numeric classifications and includes responsibility for the development and maintenance of the database of the Library's collection. PROGRAM GOAL To provide efficient and accurate cataloging and database services and to maintain accurate records relating to the Library's collections. Ul PROGRAM PERFORMANCE MEASURE A survey of the library's public service divisions indicates an 85%level of satisfaction with the timeliness and accuracy of cataloging and processing. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement the acquisitions module of the new Library automation system and train staff in appropriate functions. 2) Implement the serials module of the new Library automation system and train staff in appropriate functions. SIGNIFICANT CHANGES FROM 1997 The program budget includes modest increases in part-time personnel hours. No other significant changes. 1 1 1 1 I 1 1 I 1 1 1 1 I I I I 1 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5200 - TECHNICAL SERVICES PROGRAM: 521 - LIBRARY TECHNICAL SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 00 34,445 33,855 39,110 5010 SALARIES PART-TIME 21,610 10,000 9,000 13,425 5110 I.M.R.F. 1,282 3,400 3,400 3,635 5140 F.I.C.A. 1,595 3,610 3,610 4,020 5150 HEALTH INSURANCE 00 2,450 2,450 2,950 TOTAL PERSONNEL 24,487 53,,905 52,315 63,140 6010 SUBSCRIPTIONS & PUBLICATI 00 00 00 200 6120 GENERAL OFFICE SUPPLIES 4,303 7,800 5,500 8,000 6240 COMPUTER SUPPLIES 00 2,000 1,000 00 TOTAL MATERIALS AND SUPPLIES 4,303 9,800 6,500 8,200 7210 MAINT.-OFFICE EQUIPMENT 749 2,000 1,000 00 7700 OTHER SERVICES 1,818 4,900 4,000 4,400 TOTAL OPERATION & CONTRACTUAL 2,567 6,900 5,000 4,400 TOTAL FOR PROGRAM 31,356 70,605 63,815 75,740 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM LIBRARY REFERENCE AND USER PROGRAM NO.531 SERVICES FUND General Corporate NO. 1Q PROGRAM BUDGET $199,980 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Reference and User Services NO.$ (If not included in Program Budget) Included THIS PROGRAM Library Reference and User Services NO. 1 PROGRAM DESCRIPTION This program provides collections, professional assistance in reader's advisory and reference,and informational and recreational programs for library users. PROGRAM GOAL To provide balanced collections consistent with the Library mission statement, professional assistance in using library resources and reader's advisory,and other programs which meet the needs of Library users. v+ °o PROGRAM PERFORMANCE MEASURE Fill rates are 70%for book and periodicals collections and 55%for audio collections. A survey of users indicates an 80%level of satisfaction with reference and user services. CURRENT YEAR PROGRAM OBJECTIVES 1) Increase efficiency of reference service through Library-wide staff training. 2)Address the overcrowding issue (shelves, files, etc.) in the general collection through space evaluation. 3) Prepare for public access availability to the Internet by developing appropriate procedures. SIGNIFICANT CHANGES FROM 1997 The program budget includes expanding an existing part-time reference librarian position to full-time. No other significant changes. 1 1 1 ) 1 I 1 I I I 1 1 1 I I I I I I I I 1 I I I I I I I I I I I i I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5300 - REFERENCE & USER SERVICES PROGRAM: 531 - LIBRARY REF. & USER SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 38,772 40,820 40,950 74,120 5010 SALARIES PART-TIME 11,760 17,100 13,700 4, 950 5110 I.M.R.F. 3,315 3,700 3,515 6,160 5140 F.I.C.A. 3,752 4,250 4,190 6,050 5150 HEALTH INSURANCE 5,950 2,450 5,650 13,700 TOTAL PERSONNEL 63,549 68,320 68,005 104,980 6010 SUBSCRIPTIONS & PUBLICATI 18,469 24,720 24,670 27,000 6410 LIBRARY BOOKS 34,994 45,000 44,950 49,000 6420 AUDIO VISUAL MATERIALS 3,151 10,900 10,500 11,000 TOTAL MATERIALS AND SUPPLIES 56,613 80,620 80,120 87,000 v+ 7360 ADVERTISING/PROMOTION 500 500 400 500 7700 OTHER SERVICES 3,231 8,250 7,000 7,500 TOTAL OPERATION & CONTRACTUAL 3,731 8,750 7,400 8,000 TOTAL FOR PROGRAM 123,893 157,690 155,525 199,980 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM LIBRARY YOUTH SERVICES PROGRAM NO.541 FUND General Corporate NO.j PROGRAM BUDGET $102,495 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Youth Services NO.4 (If not included in Program Budget) Included THIS PROGRAM Library Youth Services NO. 1 PROGRAM DESCRIPTION Youth Services provides collections, professional assistance in reader's advisory and reference, and programs to encourage reading and lifelong learning in young people. PROGRAM GOAL To provide balanced collections, including various media, and professional assistance and education in using the library and its resources for both information gathering and recreational purposes. j' PROGRAM PERFORMANCE MEASURE o Fill rates are 80%for book and periodical collections and 55%for audio-visual collections. A survey of users indicates an 80% level of satisfaction with youth services. CURRENT YEAR PROGRAM OBJECTIVES 1) Institute new ways to promote Youth Services in order to increase usage of the Oak Brook Public Library by targeted age groups. 2)Address the overcrowding issue(shelves,files,etc.)in the Youth Services area through space evaluation. SIGNIFICANT CHANGES FROM 1997 The program budget includes increases in part-time hours and additional library materials. No other significant changes. I I 1 1 I 1 1 1 1 I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5400 - YOUTH SERVICES PROGRAM: 541 - LIBRARY YOUTH SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 36,210 37,450 38,375 42,235 5010 SALARIES PART-TIME 2,100 12,000 8,800 13,850 511Q I.M.R.F. 3,095 3,920 3,755 4,460 5140 F.I.C.A. 2,820 3,725 3,620 4,300 5150 HEALTH INSURANCE 5,950 5,650 5,650 6,850 TOTAL PERSONNEL 50,175 62,745 60,200 71,695 6010 SUBSCRIPTIONS & PUBLICATI 536 1,050 1,000 1,600 6410 LIBRARY BOOKS 14,979 18,000 17, 950 22,000 6420 AUDIO VISUAL MATERIALS 1,479 1,600 1,575 5,000 TOTAL MATERIALS AND SUPPLIES 16,994 20,650 20,525 28,600 �++ 7360 ADVERTISING/PROMOTION 1,021 1,600 1,550 2,200 TOTAL OPERATION & CONTRACTUAL 1,021 1,600 1,550 2,200 TOTAL FOR PROGRAM 68,190 84,995 82,275 102,495 This page intentionally left blank. I 1 1 I I 1 I I I I I I I I I I 1 i I I I I I I I I I I I I I I I I I ( I I POLICE January, 1998 Police Chief c� Secretary [Accreditation ~. Manager Field Services Lieutenant Support Services Lieutenant Crime Prevention Sergeant Investigations Sergeant Records Supervisor Patrol Offcr. (Union) (6) (2 F.T.) I A Patrol Officer Tactical Unit Detective Community Service Officer (Union) Officer (Union) Records Clerk (2) (23) (Union) (2) (5) ( 3 F.T.) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY POLICE (6) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Administration $ 319,820 8.32% Field Services 2,401,060 62.45% Support Services 1,123,955 29.23% a, i N Total $ 3,844,835 100.00% Support Services Administration 29.23% 8.32% Field Services 62.45% VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Police DEPARTMENT NUMBER: (6) SUPPORTED BY(FUNDS): General Corporate (10) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Police Services Management (1) Field Services (2) Police Field Services (1) Support Services (3) Police General Support (1) Police Investigations (2) ON Police Records (4) Police Public Relations/ (5) Crime Prevention FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 50.00 +.5: Addition of 1 Crime Prevention Officer and elimination of 1 part-time Records Clerk position. TOTAL DEPARTMENT BUDGET: $3,844,835 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE SERVICES MANAGEMENT PROGRAM NO.¢11 FUND General Corporate NO. 14 PROGRAM BUDGET $319,820 DEPARTMENT Police NO.¢ ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (if not included in Program Budget) Included THIS PROGRAM Police Services Management NO.1 PROGRAM DESCRIPTION This program is responsible to ensure,through proper planning, organizing, staffing, training, coordination and review,that the mission of the Oak Brook Police Department is carried out. PROGRAM GOAL To manage the resources of the Police Department to enhance the safety and security of the community and to meet the goals and objectives of the Department. a` PROGRAM PERFORMANCE MEASURE All on-going program performance measures and 90%of objectives are accomplished in the Police Department. A citizen survey indicates that 90%of respondents generally feel safe in their neighborhood and community. CURRENT YEAR PROGRAM OBJECTIVES 1)Complete a space needs analysis for renovation of Police Department facilities. 2) Continue to enhance the Village's ability to respond to incidents requiring a Tactical Response Team using a trained and experienced force. 3) Enhance the professional delivery of Police services by establishing a liaison program with each homeowners association. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 1 1 1 i 1 I I 1 1 I t I 1 I 1 1 I 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6100 - ADMINISTRATION PROGRAM: 611 - POLICE SERVICES MGMT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 179,583 170,180 173,560 168,460 5030 OVERTIME 2,478 1,700 1,950 1,700 5110 I.M.R.F. 2,635 2,860 2,840 2,900 5120 POLICE PENSION 8,251 19,210 9,980 16,645 5140 F.I.C.A. 7,394 2,550 9,490 3,480 5150 HEALTH INSURANCE 10,186 16,950 9,950 17,350 5210 PHYSICAL EXAMINATIONS 00 1,350 1,350 500 5230 TRAINING 14,443 24,250 20,000 24,350 5240 DUES & MEMBERSHIPS 2,145 2,135 2,135 2,155 TOTAL PERSONNEL 227,113 241,185 231,255 237,540 6045 UNIFORMS 1,709 2,300 1,350 2,300 6120 GENERAL OFFICE SUPPLIES 350 400 400 1,400 a` 6130 BUSINESS FORMS 1,122 4,200 1,900 2,700 6240 COMPUTER SUPPLIES 00 00 00 00 6500 GENERAL EQUIPMENT 2,600 3,070 2,300 2,565 TOTAL MATERIALS AND SUPPLIES 5,780 9,970 5,950 8,965 7310 PRINTING SERVICES 00 00 00 2,300 7640 MICROFILMING SERVICES 10,068 6,000 6,000 5,000 7700 OTHER SERVICES 35,448 33, 900 38,000 53,970 7810 VEHICLE OPER. & MAINT CHR 4,150 2,790 2,970 3,700 7820 VEHICLE REPLACEMENT CHRG 5,000 8,065 8,065 8,345 TOTAL OPERATION & CONTRACTUAL 54,665 50,755 55,035 73,315 TOTAL FOR PROGRAM 287,559 301,910 292,240 319,820 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE FIELD SERVICES PROGRAM NO. 6621 FUND General Corporate NO. 10 PROGRAM BUDGET $2,401,060 DEPARTMENT Police NO.f ATTRIBUTABLE PERSONNEL COSTS DIVISION Field Services NO. 2 (If not included in Program Budget) Included THIS PROGRAM Police Field Services NO. PROGRAM DESCRIPTION This program provides for directed and preventive patrol and other police activities for the protection of residents,visitors and businesses in the Village. The Field Services Division enforces all State laws and local ordinances, and also provides continuous non-emergency police services. PROGRAM GOAL To provide effective and efficient response to citizen's requests for police services and focus non-service demand patrol time in areas and activities related to current community priorities. o, I PROGRAM PERFORMANCE MEASURE A citizen survey indicates that 85%of residents are satisfied with response time and the quality of police services rendered. Monthly and annual directed patrol objectives are met. CURRENT YEAR PROGRAM OBJECTIVES 1) Reduce the number of injury accidents through aggressive traffic and DUI enforcement. 2) Increase visibility and public awareness of Police Field Services(e.g., bike patrol)at the neighborhood level. 3) Enhance the ability of the Community Service Officers to efficiently respond to parking violations. 4) Continue to promote public safety and prevent damage to roads through vigorous overweight truck enforcement. SIGNIFICANT CHANGES FROM 1997 The budget includes salary increases for union personnel retroactive to January 1, 1996. No other significant changes. i r r r r i r i r r i r r r r i r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6200 - FIELD SERVICES PROGRAM: 621 - POLICE FIELD SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 1,433,030 1,478,600 1,523,770 1,565,870 5030 OVERTIME 121,314 98,730 134,400 125,000 5033 OVERTIME-SPECIAL DETAIL 29,289 10,000 4,500 10,000 5110 I.M.R.F. 5,990 6,100 6,100 6,060 5120 POLICE PENSION 175,779 199,565 184,200 185,575 5140 F.I.C.A. 15,461 17,500 17,200 19,635 5150 HEALTH INSURANCE 150,920 152,500 159,000 170,400 5210 PHYSICAL EXAMINATIONS 6,522 9,800 7,950 6,100 5220 TRAVEL EXPENSE 2,533 2,000 2,000 2,000 5230 TRAINING 6,350 500 250 250 TOTAL PERSONNEL 1,947,188 1, 975,295 2,039,370 2,090,890 6040 DRUGS & MEDICAL 89 800 780 800 6045 UNIFORMS 16,510 23,000 22,750 20,000 6050 TOOLS & HARDWARE 2,451 2,000 1,950 2,000 6060 FOOD 427 600 600 600 6500 GENERAL EQUIPMENT 12,248 6,000 2,000 3,500 TOTAL MATERIALS AND SUPPLIES 31,724 32,400 28,080 26,900 7230 MAINT. OTHER EQUIPMENT 5,017 7,680 6,300 6,300 7240 MAINTENANCE RADIOS 2,605 2,000 1,700 2,000 7260 RENTALS 6,509 4,800 4,730 5,000 7320 LICENSES & FEES 681 460 425 515 7810 VEHICLE OPER. & MAINT CHR 112,300 84,190 84,190 107,700 7820 VEHICLE REPLACEMENT CHRG 91, 540 111,765 111,765 127,035 TOTAL OPERATION & CONTRACTUAL 218,652 210,895 209,110 248,550 9010 NEW EQUIPMENT 10,833 4,500 4,100 5,600 9020 EQUIPMENT REPLACEMENT 18,042 19,800 21,000 29,120 TOTAL CAPITAL OUTLAY 28,874 24,300 25,100 34,720 TOTAL FOR PROGRAM 2,226,438 2,242,890 2,301,660 2,401,060 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE GENERAL SUPPORT PROGRAM NO.631 FUND General Corporate NO. 10 PROGRAM BUDGET $181,245 DEPARTMENT Police NO.6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO.3 (If not included in Program Budget) Included THIS PROGRAM Police General Support NO. 1 PROGRAM DESCRIPTION This program provides management supervision to the Police Investigations, Records and Public Relations/Crime Prevention programs. This program also coordinates all departmental training and provides certain commodities and general services within the Police Department. PROGRAM GOAL To provide direct citizen services and internal support services in an efficient and effective manner. 00 PROGRAM PERFORMANCE MEASURE A survey of users of Support Services indicates an 80% level of satisfaction with the quality of services. CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance the effectiveness of the Field Training Program for new recruits. 2) Continue to develop supervisory skills and prepare employees for career advancement through a formalized training program. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 I I 1 1 1 I I 1 I 1 1 I I I 1 I 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 631 - POLICE GENERAL SUPPORT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 65,013 68,275 68,275 64,530 5030 OVERTIME 12,326 12,000 10,500 12,000 5110 I.M.R.F. 00 00 00 00 5120 POLICE PENSION 7,933 9,590 8,290 8,065 5140 F.I.C.A. 94 400 150 200 5150 HEALTH INSURANCE 4,246 4,350 4,350 5,250 5210 PHYSICAL EXAMINATIONS 00 750 675 00 5220 TRAVEL EXPENSE 00 00 00 00 5230 TRAINING 35,929 62,150 62,100 70,600 TOTAL PERSONNEL 125,542 157,515 154,340 160,645 6010 SUBSCRIPTIONS & PUBLICATI 3,111 2,850 2,350 2,550 6045 UNIFORMS 796 800 475 500 6060 FOOD 00 00 00 00 `p 6120 GENERAL OFFICE SUPPLIES 5,618 6,000 5,500 5,700 6240 COMPUTER SUPPLIES 1,271 1,960 1,200 1,200 6250 AMMUNITION 4,166 5,000 4,500 5,000 6500 GENERAL EQUIPMENT 1,237 3,190 3,000 1,050 TOTAL MATERIALS AND SUPPLIES 16,199 19,800 17,025 16,000 7140 LAUNDRY & CLEANING 507 820 600 600 7230 MAINT. OTHER EQUIPMENT 1,669 2,000 2,000 4,000 TOTAL OPERATION & CONTRACTUAL 2,177 2,820 2,600 4,600 9010 NEW EQUIPMENT 00 00 00 00 9020 EQUIPMENT REPLACEMENT 2,355 4,200 3,730 00 TOTAL CAPITAL OUTLAY 2,355 4,200 3,730 00 TOTAL FOR PROGRAM 146,273 184,335 177,695 181,245 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE INVESTIGATIONS PROGRAM NO.632 FUND General Corporate NO. 10 PROGRAM BUDGET $608,315 DEPARTMENT Police NO.6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Investigations NO. 2 PROGRAM DESCRIPTION This program provides the necessary personnel and equipment to conduct investigations of criminal cases and related activities. PROGRAM GOAL To enhance the quality of public safety through the investigation of criminal activity and other necessary investigational support. PROGRAM PERFORWIANCE MEASURE At least 65%of assigned cases are solved by the Investigations Unit, and a survey of crime victims indicates an 80% level of satisfaction with investigative services. 0 CURRENT YEAR PROGRAM OBJECTIVES 1) Implement the Tactical Unit within the Police Investigations program,as approved in 1997. 2) Continue to implement the Computerized Evidence Tracking System and formalize auditing procedures on old evidence. 3) Reduce the number of Cook,Will and DuPage County arrest warrants on file. 4) Review the Digital Imaging Booking System and evaluate its applicability to the booking process. 5) Enhance the ability of the Detectives to perform field work through the use of wireless laptop computers. SIGNIFICANT CHANGES FROM 1997 The budget includes salary increases for union personnel retroactive to January 1, 1996. No other significant changes. I I 1 i 1 1 I I 1 I 1 I I I I 1 I 1 1 I I I I I I I I I I I i I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 632 - POLICE INVESTIGATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 247,184 384,055 315,000 426,045 5030 OVERTIME 25,129 35,000 31,000 32,000 5120 POLICE PENSION 31,008 54,385 38,175 52,080 5140 F.I.C.A. 2,171 3,635 2,575 4,530 5150 HEALTH INSURANCE 18,712 36,200 21,000 41,500 5210 PHYSICAL EXAMINATIONS 464 960 900 1,300 5220 TRAVEL EXPENSE 411 450 450 450 5250 CLOTHING ALLOWANCE 3,882 6,240 4,290 6,240 TOTAL PERSONNEL 328,961 520,925 413,390 564,145 6040 DRUGS & MEDICAL 365 700 500 500 6060 FOOD 3,714 4,500 4,200 3,000 6120 GENERAL OFFICE SUPPLIES 2,576 3,500 3,200 3,750 ON 6500 GENERAL EQUIPMENT 1,818 1,750 1,180 4,030 TOTAL MATERIALS AND SUPPLIES 8,473 10,450 9,080 11,280 7240 MAINTENANCE RADIOS 00 550 200 300 7260 RENTALS 608 4,160 3,300 5,050 7700 OTHER SERVICES 2,100 3,000 1,800 3,000 7810 VEHICLE OPER. & MAINT CHR 5,400 5,360 5,360 5,750 7820 VEHICLE REPLACEMENT CHRG 11,025 19,330 19,330 16,190 TOTAL OPERATION & CONTRACTUAL 19,133 32,400 29,990 30,290 9010 NEW EQUIPMENT 4,172 1,800 1,400 2,600 9020 EQUIPMENT REPLACEMENT 00 4,500 4,455 00 TOTAL CAPITAL OUTLAY 4,172 6,300 5,855 2,600 TOTAL FOR PROGRAM 360,738 570,075 458,315 608,315 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE RECORDS PROGRAM NO.63_4 FUND General Corporate NO.JQ PROGRAM BUDGET $182,385 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Records NO.4 PROGRAM DESCRIPTION This program provides for the maintenance and retrieval of records as required by law and as needed to support Police Department operations. PROGRAM GOAL To provide required information and data on a timely and accurate basis for use by the Police Department and other Village staff and citizens when appropriate. PROGRAM PERFORMANCE MEASURE ON A survey of service users indicates an 80%level of satisfaction with the quality and timeliness of records service delivery. N CURRENT YEAR PROGRAM OBJECTIVES 1) Create more storage space by implementing an updated retention schedule for Police Department records. SIGNIFICANT CHANGES FROM 1997 The budget reflects elimination of one part-time Records Clerk position. No other significant changes. i r i i i i i i I i i i i VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 634 - POLICE RECORDS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 93,518 119,695 123,000 126,465 5010 SALARIES PART-TIME 13,660 8,100 470 00 5030 OVERTIME 199 400 100 300 5110 I.M.R.F. 7,851 10,275 10,290 10,535 5140 F.I.C.A. 7,610 9,815 9,990 9,560 5150 HEALTH INSURANCE 12,015 16,800 17,555 19,600 5220 TRAVEL EXPENSE 10 100 50 100 TOTAL PERSONNEL 134,863 165,185 161,455 166,560 6045 UNIFORMS 1,475 1,650 1,500 1,650 6130 BUSINESS FORMS 3,380 5,250 4,000 3,500 6240 COMPUTER SUPPLIES 00 00 00 00 6500 GENERAL EQUIPMENT 00 1,625 1,625 4,750 WTOTAL MATERIALS AND SUPPLIES 4,855 8,525 7,125 9,900 7210 MAINT.-OFFICE EQUIPMENT 6,015 5,665 5,250 5,925 7230 MAINT. OTHER EQUIPMENT 00 00 00 00 TOTAL OPERATION & CONTRACTUAL 6,015 5,665 5,250 5,925 9010 NEW EQUIPMENT 00 00 00 00 9020 EQUIPMENT REPLACEMENT 6,682 00 00 00 TOTAL CAPITAL OUTLAY 6,682 00 00 00 TOTAL FOR PROGRAM 152,416 179,375 173,830 182,385 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM POLICE PUBLIC PROGRAM NO.-M RELATIONS/CRIME PREVENTION FUND General Corporate NO. 10 PROGRAM BUDGET $152,010 DEPARTMENT Police NO.6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Public Relations/Crime NO. 5 Prevention PROGRAM DESCRIPTION This program encourages citizen involvement through community action, crime prevention and public relations efforts, stressing interaction with local schools(cooperative effort of drug and gang intervention through the D.A.R.E. and V.E.G.A. programs), business community, homeowner's associations and Park District. PROGRAM GOAL To achieve the support of the community in accomplishing Police Department goals and objectives. r PROGRAM PERFORMANCE MEASURE A citizen survey indicates a 60%level of awareness of Public Relations/Crime Prevention programs. A survey of recipients of programs indicates a 90%level of satisfaction with the quality and usefulness of presentations. Investigation Division indicates that crime prevention activities are contributing to the successful resolution of incidents. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to increase public awareness of and participation in crime prevention and other community-related police programs. 2) Increase citizen understanding of Police functions and strengthen the relationship between the Police and public through the establishment of the Citizen Police Academy. SIGNIFICANT CHANGES FROM 1997 The budget includes one additional sworn Police Officer practicing in crime prevention, as well as salary adjustments for union personnel retroactive to January 1, 1996. No other significant changes. 1 I 1 I 1 I I I I I I I I I I I i I i r r r r r r r r r i i i r r r r i r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 635 - PUBLIC RELAT./CRIME PREY. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 45,333 44,480 48,980 100,570 5030 OVERTIME 3,602 4,500 3,500 7,000 5120 POLICE PENSION 5, 900 6,340 6,085 14,260 5140 F.I.C.A. 697 670 720 1,550 5150 HEALTH INSURANCE 4,246 4,350 4,350 10,500 5210 PHYSICAL EXAMINATIONS 418 00 00 00 5230 TRAINING 00 00 00 2,000 TOTAL PERSONNEL 60,197 60,340 63,635 135,880 6045 UNIFORMS 230 400 325 1,900 6060 FOOD 00 00 00 1,750 6130 BUSINESS FORMS 1,940 4,500 00 00 6240 COMPUTER SUPPLIES 00 00 00 00 a` 6500 GENERAL EQUIPMENT 918 1,400 1,050 2,450 v+ TOTAL MATERIALS AND SUPPLIES 3,088 6,300 1,375 6,100 7310 PRINTING SERVICES 00 00 2,500 4,250 7810 VEHICLE OPER. & MAINT CHR 600 470 470 800 7820 VEHICLE REPLACEMENT CHRG 00 5,750 5,750 4,980 TOTAL OPERATION & CONTRACTUAL 600 6,220 8,720 10,030 9010 NEW EQUIPMENT 22,000 00 00 00 TOTAL CAPITAL OUTLAY 22,000 00 00 00 TOTAL FOR PROGRAM 85,884 72,860 73,730 152,010 This page intentionally left blank. 1 I 1 I 1 I I I I I 1 I I I I I I I 1 FIRE AND COMMUNITY DEVELOPMENT January, 1998 Fire Chief/Building Commissioner Secretary v Fire Captain (3) Director of Community Development 5 Lieutenant SecretaryClerk/Typist (6) (2) (P.T.) 7771 Firefighter/Paramedic Firefighter (Union) 111 (Union) Director of Fire Prevention (15) (7) Plan Reviewer/Chief Bldg. Inspector (P.T.) Building Inspector Fire Prevention Inspection (2 P.T.) (5 P.T.) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY FIRE AND COMMUNITY DEVELOPMENT (7) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Fire Service Management $ 162,925 4.63% Fire Operations 2,146,405 61.02% Emergency Medical Services 691,580 19.66% Community Development 516,730 14.69% V N Total $ 3,517,640 100.00% Fire Service Community Management Development 4.63% 14.69% i iij (j IIS: i Emergency Medical Services 19.66% 7L R4111JEllO Fire Operations 61.02% 1 1 i l i 1 I I I 1 I 1 1 1 t 1 1 t 1 VILLAGE OF OAK BROOK - DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Fire and Community Development DEPARTMENT NUMBER: (7) SUPPORTED BY(FUNDS): General Corporate (10) Foreign Fire Insurance Tax (23) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Fire Service Management (1) Fire Operations (2) Fire Suppression (1) Foreign Fire Insurance Tax (9) Emergency Medical Services (3) Emergency Medical Services (1) V W (4) Code Enforcement (1) Planning and Zoning (2) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 37.50 No change from previous year. TOTAL DEPARTMENT BUDGET: $ 3,517,640 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FIRE SERVICE MANAGEMENT PROGRAM NO.711 FUND General Corporate NO. 10 PROGRAM BUDGET $162,925 DEPARTMENT Fire and Community Development NO.7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Fire Service Management NO. 1 PROGRAM DESCRIPTION This program provides administrative direction and coordination of the activities of the Oak Brook Fire Department, including fire suppression,emergency medical services,fire prevention and Community Development. PROGRAM GOAL To manage Fire Department operations and resources in a manner that continues to provide"state of the art"fire protection and emergency medical services to the Village;to minimize loss of life, personal injury, and property damage due to fire; and to manage development activities in a manner consistent with the mission and vision of the Village. V PROGRAM PERFORMANCE MEASURE All program performance measures and 90%of objectives are achieved in the Fire Department. ISO Class 3 Rating is maintained. CURRENT YEAR PROGRAM OBJECTIVES 1)Complete design and award a contract for construction of a new or renovated/expanded Fire Station 1, including a new Communications Center, Emergency Operating Center,Community Development Division, Engineering Department and other space as approved by the Village Board. 2) Investigate the new IFCA accreditation program for the fire service and evaluate its costs and benefits to the Village. 3) Enhance and upgrade computer records management capabilities to include statistical analysis for emergency response history, training, inventory, and fire prevention records management. 4) Enhance the public's understanding of Fire Department services and programs through development of an informational brochure. 5) Develop a Fire Department mission,vision and philosophy statement consistent with the Village of Oak Brook mission and vision statements. SIGNIFICANT CHANGES FROM 1997 No significant changes. 1 I 1 1 1 I I 1 1 1 1 I I I I 1 I I 1 r r r r r r r r r r r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7100 - ADMINISTRATION PROGRAM: 711 - FIRE SERVICE MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 107,661 110,895 180,845 111,065 5030 OVERTIME 00 00 2,300 2,500 5110 I.M.R.F. 2,819 2,855 3,110 3,020 5130 FIRE PENSION 4,842 9,370 9,520 9,340 5140 F.I.C.A. 2,536 2,555 2,685 3,960 5150 HEALTH INSURANCE 9,718 10,000 10,415 13,700 5210 PHYSICAL EXAMINATIONS 504 00 00 00 5230 TRAINING 2,475 2,200 1,700 6,060 5240 DUES & MEMBERSHIPS 570 500 500 830 TOTAL PERSONNEL 131,126 138,375 211,075 150,475 6010 SUBSCRIPTIONS & PUBLICATI 78 100 275 525 6045 UNIFORMS 00 250 1,500 300 6120 GENERAL OFFICE SUPPLIES 402 400 600 500 6130 BUSINESS FORMS 344 150 400 350 6240 COMPUTER SUPPLIES 95 200 250 250 TOTAL MATERIALS AND SUPPLIES 919 1,100 3,025 1,925 7210 MAINT.-OFFICE EQUIPMENT 245 2,000 1,600 1,600 7240 MAINTENANCE RADIOS 287 200 200 200 7270 UNIFORM RENTAL 405 00 00 00 7310 PRINTING SERVICES 00 00 00 3,000 7810 VEHICLE OPER. & MAINT CHR 1,000 2,140 2,140 2,850 7820 VEHICLE REPLACEMENT CHRG 2,325 2,875 2,875 2,875 TOTAL OPERATION & CONTRACTUAL 4,262 7,215 6,815 10,525 9020 EQUIPMENT REPLACEMENT 8,724 00 00 00 TOTAL CAPITAL OUTLAY 8, 724 00 00 00 TOTAL FOR PROGRAM 145,031 146,690 220,915 162,925 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FIRE SUPPRESSION PROGRAM NO.721 FUND General Corporate NO. 10 PROGRAM BUDGET $2,123,405 DEPARTMENT Fire and Community Development NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Fire Operations NO. 2 (If not included in Program Budget) Included THIS PROGRAM Fire Suppression NO. 1 PROGRAM DESCRIPTION This program provides the emergency response and suppression efforts to all fire and fire-related emergencies within the Village, as well as the supplies, equipment, and other necessary support activities required to extinguish fires efficiently and safely. PROGRAM GOAL To minimize loss of life, personal injury, and property damage caused by fire. PROGRAM PERFORMANCE MEASURE No lives are lost due to fire and any fire-related damage to property is confined to less than 50%of risk. a� CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance management and leadership skills by initiating an ongoing officer development program. 2) Complete process of achieving minimum fire officer certification for Lieutenants and Captains. 3) Continue the program to upgrade self-contained breathing apparatus(SCBA). 4) Comply with Federal, State and NFPA fire gear cleaning standards. 5) Evaluate the vehicle and equipment needs for all facets of specialty team rescue operations. 6) Investigate the costs and benefits of purchasing a thermal imaging camera. 7) Design a new Fire Department patch and logo for casual and dress uniform shirts and jackets. SIGNIFICANT CHANGES FROM 1997 No significant changes other than costs associated with program objectives. The budget does not include salary range adjustments for union personnel(frozen since 1995). I i I I I 1 I i I I I i I i i I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 -FIRE & COMMUNITY DEVELOP. DIVISION: 7200 - FIRE OPERATIONS PROGRAM: 721 - FIRE SUPPRESSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 11278,941 1,316,810 1,184,000 1,299,280 5010 SALARIES PART-TIME 9,787 11,000 13,200 15,205 5030 OVERTIME 183, 967 107,235 311,855 117,850 5110 I.M.R.F. 54 00 00 00 5130 FIRE PENSION 80,378 159,595 141,000 162,410 5140 F.I.C.A. 6,951 5,710 8,620 9,245 5150 HEALTH INSURANCE 126,463 135,700 136,730 165,430 5210 PHYSICAL EXAMINATIONS 6,174 8,000 4,585 6,135 5220 TRAVEL EXPENSE 00 50 50 50 5230 TRAINING 7,303 10,950 10,900 19,800 5240 DUES & MEMBERSHIPS 1,178 1,250 950 1,000 TOTAL PERSONNEL 1,701,197 1,756,300 1,811,890 1,796,405 6010 SUBSCRIPTIONS & PUBLICATI 104 100 75 210 I 6040 DRUGS & MEDICAL 93 200 100 100 v 6045 UNIFORMS 12,557 12,000 12,000 16,050 6050 TOOLS & HARDWARE 2,714 2,200 2,000 2,500 6060 FOOD 1,107 1,500 1,500 500 6110 CLEANING SUPPLIES 2,074 1,600 3,230 4,000 6120 GENERAL OFFICE SUPPLIES 1,866 1,700 1,700 2,500 6130 BUSINESS FORMS 1,218 1,000 2,630 2,200 6180 CHEMICALS 1,180 1,000 1,000 1,000 6230 BUILDING MAINT. SUPPLIES 713 500 500 500 6240 COMPUTER SUPPLIES 84 300 250 300 6500 GENERAL EQUIPMENT 4,898 4,700 4,500 19,510 TOTAL MATERIALS AND SUPPLIES 28,608 26,800 29,485 49,370 7010 LIABILITY INSURANCE 00 1,100 1,025 900 7120 NATURAL GAS 5,088 8,155 10,365 8;640 7140 LAUNDRY & CLEANING 512 1,500 00 00 7160 MAINTENANCE VEHICLES 2,578 2, 950 2,250 2,950 7210 MAINT.-OFFICE EQUIPMENT 130 200 100 150 7220 MAINTENANCE BUILDINGS 1,385 2, 500 500 1,500 7230 MAINT. OTHER EQUIPMENT 3,764 4,000 3,850 4,600 7240 MAINTENANCE RADIOS 5,034 3,000 4,500 4,000 7260 RENTALS -293 00 00 00 7650 MAINT. SERVICES-GROUNDS 4,000 4,500 4,500 4,635 7700 OTHER SERVICES 2,170 1,500 1,500 1,545 7810 VEHICLE OPER. & MAINT CHR 40,200 39,730 39,730 34,100 7820 VEHICLE REPLACEMENT CHRG 119,790 130,545 130,545 137,960 TOTAL OPERATION & CONTRACTUAL 184,358 199,680 198,865 200,980 9010 NEW EQUIPMENT 29,185 55,350 19,350 33,400 9020 EQUIPMENT REPLACEMENT 44,039 37,900 37,500 43,250 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7200 - FIRE OPERATIONS PROGRAM: 721 - FIRE SUPPRESSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL CAPITAL OUTLAY 73,224 93,250 56,850 76,650 TOTAL FOR PROGRAM 1, 987,386 2,076,030 2,097,090 2,123,405 v cl t This page intentionally left blank. VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM FOREIGN FIRE INSURANCE TAX PROGRAM NO. 729 FUND Foreign Fire Insurance Tax NO.23 PROGRAM BUDGET $23,000 DEPARTMENT Fire and Community Development NO.7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Fire Operations NO. 2 (If not included in Program Budget) N/A THIS PROGRAM Foreign Fire Insurance Tax NO. 9 PROGRAM DESCRIPTION This program provides for the expenditure of revenue from the Foreign Fire Insurance Tax consistent with State statute and local ordinance. Expenditures from this Fund reduce and offset expenditures from the General Corporate Fund for the maintenance and benefit of the Fire Department. PROGRAM GOAL To contribute to the maintenance and benefit of the Fire Department through the appropriate use of Foreign Fire Insurance Tax revenues. v PROGRAM PERFORMANCE MEASURE Foreign Fire Insurance Tax revenues are used in a manner consistent with State statute and local ordinance. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 1997 New program budget in 1998. Consistent with statutes and ordinances, expenditures are restricted to the maintenance and benefit of the Fire Department. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 23 - FOREIGN FIRE INS. TAX DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7200 - FIRE OPERATIONS PROGRAM: 729 - FOREIGN FIRE INS. TAX ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5230 TRAINING 00 00 00 4,000 TOTAL PERSONNEL 00 00 00 4,000 6500 GENERAL EQUIPMENT 00 00 00 11,000 TOTAL MATERIALS AND SUPPLIES 00 00 00 11,000 9010 NEW EQUIPMENT 00 00 00 8,000 TOTAL CAPITAL OUTLAY 00 00 00 8,000 TOTAL FOR PROGRAM 00 00 00 23,000 V O J VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM EMERGENCY MEDICAL SERVICES PROGRAM NO.731 FUND General Corporate NO. 10 PROGRAM BUDGET $691,580 DEPARTMENT Fire and Community Development NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Medical Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Emergency Medical Services NO. 1 PROGRAM DESCRIPTION This program provides advanced life support(ALS)emergency medical treatment and transportation services to the sick and injured at the scene of any emergency medical incident within the Village. PROGRAM GOAL To provide patients with"state of the art"emergency medical care and transportation within the scope of the ALS system. V PROGRAM PERFORMANCE MEASURE Surveys of patients and hospital personnel indicate a 90% level of satisfaction with emergency medical services. CURRENT YEAR PROGRAM OBJECTIVES 1) Upgrade advanced life support equipment to remain current with applicable standards. 2) Enhance paramedic specialized certification levels in cardiac and trauma life support. SIGNIFICANT CHANGES FROM 1997 No significant changes beyond costs associated with program objectives, particularly training. The budget does not include salary range adjustments for union personnel (frozen since 1995). 1 1 1 1 I 1 I I 1 I 1 1 1 I 1 I I 1 I i I I I I I i I i I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7300 - EMERGENCY MEDICAL SERV. PROGRAM: 731 - EMERGENCY MEDICAL SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 281,701 196,790 179,810 198,430 5010 SALARIES PART-TIME 15,868 17,555 18,900 20,585 5030 OVERTIME 64,216 51,835 67,385 75,070 5033 OVERTIME-SPECIAL DETAIL 4,691 6,250 2,000 4,740 5130 FIRE PENSION 18,260 24,105 21,695 24,805 5140 F.I.C.A. 2,078 2,180 2,310 3,285 5150 HEALTH INSURANCE 29,609 20,050 191825 24,720 5210 PHYSICAL EXAMINATIONS 520 750 300 750 5220 TRAVEL EXPENSE 68 100 50 100 5230 TRAINING 4,305 3,950 3,900 8,625 5240 DUES & MEMBERSHIPS 40 90 80 90 TOTAL PERSONNEL 421,354 323,655 316,255 361,200 6010 SUBSCRIPTIONS & PUBLICATI 40 100 100 630 6040 DRUGS & MEDICAL 4,395 4,650 4,000 4,300 tv 6045 UNIFORMS 339 200 100 200 6050 TOOLS & HARDWARE 231 200 200 200 6060 FOOD 00 100 100 100 6120 GENERAL OFFICE SUPPLIES 610 300 200 300 6130 BUSINESS FORMS 1,220 1,500 1,200 1,250 6240 COMPUTER SUPPLIES 59 200 100 200 6500 GENERAL EQUIPMENT 00 00 00 2,790 TOTAL MATERIALS AND SUPPLIES 6,894 7,250 6,000 9,970 7140 LAUNDRY & CLEANING 00 50 50 50 7160 MAINTENANCE VEHICLES 00 00 00 600 7210 MAINT.-OFFICE EQUIPMENT 00 100 100 100 7230 MAINT. OTHER EQUIPMENT 1,338 1,000 800 1,200 7240 MAINTENANCE RADIOS 1,181 700 500 700 7260 RENTALS 330 500 00 500 7700 OTHER SERVICES 146,868 251,640 150,785 258,010 7810 VEHICLE OPER. & MAINT CHR 7,150 8,080 8,080 17,170 7820 VEHICLE REPLACEMENT CHRG 30,025 29,575 29,575 30,480 TOTAL OPERATION & CONTRACTUAL 186,892 291,645 189,890 308,810 9010 NEW EQUIPMENT 00 00 00 11,600 9020 EQUIPMENT REPLACEMENT 5,361 10,000 9,500 00 TOTAL CAPITAL OUTLAY 5,361 10,000 9,500 111600 TOTAL FOR PROGRAM 620,502 632,550 521,645 691,580 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM CODE ENFORCEMENT PROGRAM NO.741 FUND General Corporate NO.10 PROGRAM BUDGET $370,885 DEPARTMENT Fire and Community Development NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Community Development NO.4 (If not included in Program Budget) Included THIS PROGRAM Code Enforcement NO. 1 PROGRAM DESCRIPTION This program is responsible for processing and issuing all building, plumbing, electrical and other construction-related permits,and for on-site inspection of all properties where construction is occurring. This program also provides semi-annual fire prevention inspections of all commercial buildings in the Village, on-request inspections of residential structures,and enforces other codes of the Village relating to physical improvements and nuisances. PROGRAM GOAL To contribute to the maintenance, enhancement, and safety of the physical environment of the Village through courteous enforcement of Village code; and to reduce fire hazards through regularly scheduled fire inspection3 based upon occupancy type. V w PROGRAM PERFORMANCE MEASURE All building construction activity complies with Village codes and there is documented mitigation of all fire safety violations within the appropriate time-frame for type of violation and building occupancy. A survey of customers and complainants indicates an 85% level of satisfaction with the timeliness,fairness and courtesy of service or response. A survey of citizens indicates an 85%level of satisfaction with the general appearance of property and the effectiveness of Code Enforcement. CURRENT YEAR PROGRAM OBJECTIVES 1) Investigate the ISO"Building Code Effectiveness" rating system and evaluate its costs and benefits to the Village. 2) Evaluate current public education program efforts and identify future needs. 3)Continue the project to automate fire pre-plans in order to achieve greater efficiency,quicker access and improved quality of response to commercial fire incidents. 4) Review the BOCA Property Maintenance Code and evaluate its usefulness to the Village of Oak Brook. SIGNIFICANT CHANGES FROM 1997 The budget reflects increased hours for part-time inspectors. No other significant changes. I 1 1 1 I 1 I I I 1 1 I I 1 1 1 1 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7400 - COMMUNITY DEVELOPMENT PROGRAM: 741 - CODE ENFORCEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 105,939 108,250 107,450 111,250 5010 SALARIES PART-TIME 125,780 131,480 134,200 155,645 5030 OVERTIME 3,667 3,500 2,275 3,500 5110 I.M.R.F. 9,003 9,150 9,333 9,245 5140 F.I.C.A. 17,457 18,665 18,478 20,685 5150 HEALTH INSURANCE 9,137 9,515 9,230 11,115 5220 TRAVEL EXPENSE 185 200 50 200 5230 TRAINING 2,555 2,550 2,525 7,190 5240 DUES & MEMBERSHIPS 125 350 325 750 TOTAL PERSONNEL 273,848 283,660 283,866 319,580 6010 SUBSCRIPTIONS & PUBLICATI 00 100 75 2,000 6045 UNIFORMS 00 400 395 400 6050 TOOLS & HARDWARE 157 200 175 800 6060 FOOD 00 200 100 00 6120 GENERAL OFFICE SUPPLIES 2,984 2,500 2,200 2,000 6130 BUSINESS FORMS 3,032 3,000 2,800 500 6240 COMPUTER SUPPLIES 00 200 200 225 6500 GENERAL EQUIPMENT 00 00 00 00 6910 MISCELLANEOUS 180 00 00 00 TOTAL MATERIALS AND SUPPLIES 6,353 6,600 5,945 5,925 7210 MAINT.-OFFICE EQUIPMENT 607 400 250 400 7230 MAINT. OTHER EQUIPMENT 300 200 200 400 7240 MAINTENANCE RADIOS 401 300 300 400 7260 RENTALS 00 00 00 00 7270 UNIFORM RENTAL 603 00 00 00 7360 ADVERTISING/PROMOTION 00 00 00 3,700 7640 MICROFIL.,MING SERVICES 00 00 00 00 7700 OTHER SERVICES 29,074 26, 900 25,555 27,485 7810 VEHICLE OPER. & MAINT CHR 4,300 3,740 3,740 5,250 7820 VEHICLE REPLACEMENT CHRG 7,275 7,840 7,840 7,745 TOTAL OPERATION & CONTRACTUAL 42,560 39,380 37,885 45,380 9010 NEW EQUIPMENT 00 7,000 7,456 00 9020 EQUIPMENT REPLACEMENT 1,441 00 00 00 TOTAL CAPITAL OUTLAY 1,441 7,000 7,456 00 TOTAL FOR PROGRAM 324,202 336,640 335,152 370,885 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM PLANNING AND ZONING PROGRAM NO.742 FUND General Corporate NO. 10 PROGRAM BUDGET $145,845 DEPARTMENT Fire and Community Development NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Community Development NO.4 (If not included in Program Budget) Included THIS PROGRAM Planning and Zoning NO.2 PROGRAM DESCRIPTION This program is responsible for planning and zoning activities within the Village, including administration and coordination of requests for zoning variations,amendments, special use and proposed developments; staff review and input on all matters coming before the Plan Commission,Zoning Board of Appeals and Village Board; and assisting the Plan Commission,Zoning Board of Appeals and Village Board with the review and updating of the Comprehensive Plan,Zoning Ordinance,and Subdivision Control Ordinance. PROGRAM GOAL To maintain and enhance the physical environment of the Village through efficient and effective planning and zoning. v PROGRAM PERFORMANCE MEASURE A survey of the Village Board and advisory commissions indicates a 90% level of satisfaction with the quality of staff support. A survey of petitioners indicates an 85%level of satisfaction with the timeliness, fairness and courtesy of treatment. CURRENT YEAR PROGRAM OBJECTIVES 1) Draft amendments to Comprehensive Plan and Zoning Ordinance as recommended by the Plan Commission and accepted by the Village Board,and prepare the necessary public hearings. 2) Review the provisions of the Zoning Ordinance as they relate to wireless telecommunications facilities. SIGNIFICANT CHANGES FROM 1997 No significant changes. I I 1 1 I 1 I I I I 1 I 1 1 I 1 1 I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE & COMMUNITY DEVELOP. DIVISION: 7400 - COMMUNITY DEVELOPMENT PROGRAM: 742 - PLANNING & ZONING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 79,202 84,710 84,700 87,035 5030 OVERTIME 4,249 5,280 3,500 5,280 5110 I.M.R.F. 7,272 7,695 7,695 7,675 5140 F.I.C.A. 6,458 6,885 6,800 7,065 5150 HEALTH INSURANCE 9,575 9,890 9,695 10,790 5220 TRAVEL EXPENSE 166 200 350 350 5230 TRAINING 50 250 250 500 5240 DUES & MEMBERSHIPS 240 150 200 250 TOTAL PERSONNEL 107,212 115,060 113,190 118,945 6010 SUBSCRIPTIONS & PUBLICATI 50 50 00 50 6120 GENERAL OFFICE SUPPLIES 436 200 190 200 6130 BUSINESS FORMS 737 750 100 500 v 6240 COMPUTER SUPPLIES 142 500 100 300 I TOTAL MATERIALS AND SUPPLIES 1,364 1,500 390 1,050 7210 MAINT.-OFFICE EQUIPMENT 00 200 00 200 7230 MAINT. OTHER EQUIPMENT 00 150 00 150 7260 RENTALS 00 500 00 500 7700 OTHER SERVICES 00 28,000 17,800 25,000 TOTAL OPERATION & CONTRACTUAL 00 28,850 17,800 25,850 TOTAL FOR PROGRAM 108,576 145,410 131,380 145,845 This page intentionally left blank. I 1 I I I I I I I I 1 I I I I 1 1 I I 1 SPORTS CORE January, 1998 Golf Club Manager Bath&Tennis Club Manager Clerk Maintenance Employee Secretaryll Maintenance Employee 00 (P.T.) (25%) (75%) Golf Course Supt. Account Clerk Aquatics Director Tennis Professional Executive Chef Account Clerk (50%) (Contract) (Contract) (50%) Goff Course Golf Employees Mechanic Laborer Ma ntenance Employees EPool Employees Tennis Employees Food Service Employees Clubhouse Employees (Seasonal) (Seasonal) (Seasonal) (Part-Time) (Part-Time) (Part-Time) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY SPORTS CORE (8) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Bath &Tennis Club $ 712,755 21.31% Food & Beverage 659,745 19.72% Golf Club 1,360,640 40.67% 00 Sports Core Improvements 552,100 16.50% N Golf Improvements-Surcharge 60,000 1.80% Total $ 3,345,240 100.00% Golf Improvements- Sports Core e Surchar Improvements 1.80% Bath&Tennis Club 21.31% 16.50% �,IN Food&Beverage Golf Club 19.72% 40.67% r r r r r r r r r r r r r r r r r r r ( ( ( r r r r VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Sports Core DEPARTMENT NUMBER: (8) SUPPORTED BY(FUNDS): Sports Core (52) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.1 Bath &Tennis Club (1) Sports Core General Operations (1) Swimming Operations (2) Tennis Operations-Outdoor (3) Tennis Operations- Indoor (4) Food & Beverage (2) Banquets (1) Member Events (2) 00 Concessions (3) w Golf Club (3) Golf Club General Operations (1) Golf Range Operations (2) Golf Cart Operations (3) Golf Course Maintenance (4) Golf Club Lounge Operations (5) Capital Projects- Sports Core (4) Sports Core Improvements (1) Golf Improvements- Surcharge (4) FULL-TIME EQUIVALENT POSITIONS: FY98 Significant Changes 9.50 No change from previous year. TOTAL DEPARTMENT BUDGET: $3,345,240 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SPORTS CORE GENERAL PROGRAM NO. 811 OPERATIONS FUND Sports Core NO. 52 PROGRAM BUDGET $398,865 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath&Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Sports Core General Operations NO. 1 PROGRAM DESCRIPTION This program provides oversight and general management for all Sports Core operations including swimming,tennis, polo, open field usage, and food and beverage operations, and support to certain aspects of golf operations. Bath&Tennis Club staff is also principally responsible for administering community events (budgeted in program 971). PROGRAM GOAL To manage Bath&Tennis Club programs and events in an efficient and effective manner, emphasizing customer service and meeting financial objectives. 00 PROGRAM PERFORMANCE MEASURE All program performance measures and 90%of program objectives are met for Bath&Tennis Club programs. Surveys of members and banquet clients indicate an 85%level of satisfaction with Club programs and operations. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete a marketing study for the Sports Core,focusing particularly on attracting users of the Bath&Tennis Club facilities. 2) Complete a space needs analysis for the Bath&Tennis Clubhouse and Sports Core Administration facilities. 3) Implement a safety oriented management program for the forested areas of the Sports Core property through the Public Works Department. 4)Clean up and mark the walking trails on the Sports Core property,and connect them to the Safety Pathway system. 5)Continue to plan cooperatively with the Oak Brook Park District for delivery of swimming and tennis programs and services. 6)Complete the land planning, subdivision and zoning processes relating to the sale of surplus Sports Core property. SIGNIFICANT CHANGES FROM 1997 The budget reflects re-classification of a portion of clubhouse clerical staff from Banquets to General Operations. No other significant changes. I I I I I I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 811 - SPORTS CORE GEN. OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 135,975 145,575 122,700 139,850 5010 SALARIES PART-TIME 62,357 53,210 60,000 74,940 5110 I.M.R.F. 12,262 12,595 10,490 11,620 5140 F.I.C.A. 15,096 15,210 14,115 16,430 5150 HEALTH INSURANCE 17,083 17,430 16,260 20,660 5220 TRAVEL EXPENSE 00 100 50 100 5230 TRAINING 330 300 300 500 5240 DUES & MEMBERSHIPS 00 00 750 750 5260 EMPLOYEE MEALS 7,528 5,000 7,925 5,000 TOTAL PERSONNEL 250,630 249,420 232,590 269,850 6010 SUBSCRIPTIONS & PUBLICATI 300 150 335 150 6020 POSTAGE 3,757 5,000 4,000 4,000 00 6050 TOOLS & HARDWARE 671 150 150 150 6110 CLEANING SUPPLIES 705 250 400 300 6120 GENERAL OFFICE SUPPLIES 4,749 3,500 3,000 3,500 6130 BUSINESS FORMS 9,206 7,500 7,000 8,500 6160 PAPER PRODUCTS 46 100 50 50 6210 TREES & SHRUBS 2,894 3,000 3,750 7,000 6230 BUILDING MAINT. SUPPLIES 743 250 150 250 6500 GENERAL EQUIPMENT 2,727 2,000 3,465 2,000 TOTAL MATERIALS AND SUPPLIES 25,796 21,900 22,300 25,900 7010 LIABILITY INSURANCE 27,419 33,000 32,700 37,035 7110 TELEPHONE 6,468 6,800 6,200 6,500 7120 NATURAL GAS 586 1,150 1,110 1990 7130 ELECTRICAL 7,310 5,600 8,500 8,500 7140 LAUNDRY & CLEANING 7,649 7,650 7,650 1,910 7210 MAINT.-OFFICE EQUIPMENT 1,145 600 1,000 1,000 7220 MAINTENANCE BUILDINGS 6,165 3,000 2,500 3,000 7320 LICENSES & FEES 00 00 00 00 7340 GARBAGE DISPOSAL 1,143 1,800 1,200 1,300 7370 VISA/MC SERVICE CHARGES 7,513 6,600 6,400 6,600 7610 AUDITING SERVICES 1,800 1,890 1,890 1,785 7650 MAINT. SERVICES-GROUNDS 12,449 3,000 10,000 14,000 7700 OTHER SERVICES 15,851 17,745 6,000 14,645 7810 VEHICLE OPER. & MAINT CHR 2,400 6,880 6,880 1,350 TOTAL OPERATION & CONTRACTUAL 97,898 95,715 92,030 98,615 8010 INTEREST EXPENSE 00 00 00 00 8020 TRANSFER OUT/IN 00 350,000 00 00 TOTAL OTHER EXPENDITURES 00 350,000 00 00 9020 EQUIPMENT REPLACEMENT 00 00 00 4,500 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 811 - SPORTS CORE GEN. OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL CAPITAL OUTLAY 00 00 00 4,500 TOTAL FOR PROGRAM 374,324 717,035 346,920 398,865 0 This page intentionally left blank. VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SWIMMING OPERATIONS PROGRAM NO.812 FUND Sports Core NO.82 PROGRAM BUDGET $133,250 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath&Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Swimming Operations NO. 2 PROGRAM DESCRIPTION This program encompasses the operations of the Bath&Tennis Club swimming pools, including operation and maintenance of the Club's three pools, swimming lessons, competitive swimming and various special swimming programs. PROGRAM GOAL To provide safe and high-quality swimming activities for all ages which meet the needs of Club members. 00 PROGRAM PERFORMANCE MEASURE V A survey of members indicates an 85% level of satisfaction with swimming programs. Swimming program financial targets are met. CURRENT YEAR PROGRAM OBJECTIVES 1) Increase the number of swimming memberships through marketing and promotion. 2) Increase participation in swimming programs among senior citizens and junior members. SIGNIFICANT CHANGES FROM 1997 The budget reflects reduced personnel costs due to anticipated turnover of seasonal personnel. No other significant changes. I I I I I I I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 812 - SWIMMING OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5020 SALARIES-SEASONAL 92,076 90,260 82,000 75,000 5050 LESSON COMMISSIONS 4,840 7,500 5,715 5,500 5140 F.I.C.A. 6, 814 7, 545 6,900 6,160 TOTAL PERSONNEL 103,730 105,305 94,615 86,660 6040 DRUGS & MEDICAL 258 350 130 350 6045 UNIFORMS 1,685 1,500 3,915 1,500 6120 GENERAL OFFICE SUPPLIES 274 250 325 325 6145 SWIMMING SUPPLIES 3,506 3,250 8,000 7,000 6180 CHEMICALS 2,851 4,500 3,010 3,000 TOTAL MATERIALS AND SUPPLIES 8,574 9,850 15,380 12,175 Co 7110 TELEPHONE 145 150 215 215 7130 ELECTRICAL 00 6,000 00 6,000 00 7230 MAINT. OTHER EQUIPMENT 00 7,900 7,000 8,000 7280 MAINT. SERVICES-SWIMMING 22,246 15,000 14,150 14,000 7320 LICENSES & FEES 400 600 200 600 7700 OTHER SERVICES 00 850 300 600 TOTAL OPERATION & CONTRACTUAL 22,791 30,500 21,865 29,415 9010 NEW EQUIPMENT 18,459 00 00 00 9020 EQUIPMENT REPLACEMENT 5,926 10,000 5,350 5,000 TOTAL CAPITAL OUTLAY 24,385 10,000 5,350 5,000 TOTAL FOR PROGRAM 159,479 155,655 137,210 133,250 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM TENNIS OPERATIONS-OUTDOOR PROGRAM NO. 813 FUND Sports Core NO.52 PROGRAM BUDGET $83,715 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath&Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Tennis Operations-Outdoor NO.8 PROGRAM DESCRIPTION This program encompasses the operation of the Bath&Tennis Club's 12 tennis courts including private lessons, group instructional programs,organized activities, open court time and tennis pro shop services. PROGRAM GOAL To provide a full range of high-quality outdoor tennis activities which meet the needs of Club members. °o PROGRAM PERFORMANCE MEASURE I `O A survey of members indicates an 85% level of satisfaction with the outdoor tennis program. Tennis program financial targets are met. CURRENT YEAR PROGRAM OBJECTIVES 1) Expand adult and junior participation in tennis clinics through added promotions. 2) Introduce the Bath&Tennis property to prospective members by holding tennis exhibitions. SIGNIFICANT CHANGES FROM 1997 The budget reflects reduced costs for tennis professionals. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 813 - TENNIS OPERATIONS-OU'T'DOOR ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 16,660 20,000 22,850 14,000 5020 SALARIES-SEASONAL 36,404 34,000 33,000 33,000 5050 LESSON COMMISSIONS 898 2,500 3,450 3,500 5110 I.M.R.F. 00 00 00 00 5140 F.I.C.A. 4,128 4,325 4,520 3,865 5150 HEALTH INSURANCE 00 00 00 00 TOTAL PERSONNEL 58,090 60,825 63,820 54,365 6120 GENERAL OFFICE SUPPLIES 82 150 530 250 6140 TENNIS SUPPLIES 6,025 10,500 12,000 10,000 6325 BEVERAGE/LIQUOR COST 1,424 00 2,205 00 00 TOTAL MATERIALS AND SUPPLIES 7,532 10,650 14,735 10,250 7110 TELEPHONE 00 1,600 1,600 1,600 O 7290 MAINT. SERVICES-TENNIS 19,956 14,500 14,500 14,500 TOTAL OPERATION & CONTRACTUAL 19,956 16,100 16,100 16,100 9020 EQUIPMENT REPLACEMENT 00 3,000 00 3,000 TOTAL CAPITAL OUTLAY 00 3,000 00 3,000 TOTAL FOR PROGRAM 85,578 90,575 94,655 83,715 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM TENNIS OPERATIONS-INDOOR PROGRAM NO.814 FUND Sports Core NO. 52 PROGRAM BUDGET $96,925 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath&Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Tennis Operations-Indoor NO.4 PROGRAM DESCRIPTION This program represents the Village's intent to operate the Bath&Tennis Club's Tennis Dome through the 1997-1998 season. PROGRAM GOAL N/A PROGRAM PERFORMANCE MEASURE 00 N/A CURRENT YEAR PROGRAM OBJECTIVES N/A SIGNIFICANT CHANGES FROM 1997 The budget is based on operation of the facility through May, 1998. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 814 - TENNIS OPERATIONS-INDOOR ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5020 SALARIES-SEASONAL 48,735 00 54,200 42,000 5050 LESSON COMMISSIONS 10,463 00 2,800 1,500 5110 I.M.R.F. 2,220 00 00 00 5140 F.I.C.A. 4,687 00 4,360 3,330 5150 HEALTH INSURANCE 1,465 00 00 00 TOTAL PERSONNEL 67,571 00 61,360 46,830 6040 DRUGS & MEDICAL 00 00 35 50 6120 GENERAL OFFICE SUPPLIES 21 00 50 50 6140 TENNIS SUPPLIES 00 00 100 100 6220 MAINTENANCE SUPPLIES 475 00 475 500 6325 BEVERAGE/LIQUOR COST 800 00 800 800 00 TOTAL MATERIALS AND SUPPLIES 1,296 00 1,460 1,500 N 7110 TELEPHONE 3,869 00 3,965 500 7120 NATURAL GAS 9,797 00 20,000 6,460 7130 ELECTRICAL 13,007 00 11,900 4,960 7230 MAINT. OTHER EQUIPMENT 6,247 00 500 500 7700 OTHER SERVICES 2,466 00 2,500 2,500 TOTAL OPERATION & CONTRACTUAL 35,385 00 38,865 14,920 8010 INTEREST EXPENSE 8,813 7,655 7,655 6,380 TOTAL OTHER EXPENDITURES 8,813 7,655 7,655 6,380 9010 NEW EQUIPMENT 00 26,020 26,020 27,295 TOTAL CAPITAL OUTLAY 00 26,020 26,020 27,295 TOTAL FOR PROGRAM 113,065 33,675 135,360 96,925 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM BANQUETS PROGRAM NO.821 FUND Sports Core . NO. 52 PROGRAM BUDGET $494,255 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Food& Beverage NO. 2 (If not included in Program Budget) Included THIS PROGRAM Banquets NO. 1 PROGRAM DESCRIPTION This program provides banquet services to the public in a unique and beautiful setting. The program also provides limited off-site catering. PROGRAM GOAL To support the Bath&Tennis Club by providing high-quality banquet and catering services at competitive prices. PROGRAM PERFORMANCE MEASURE 00 Banquet and meeting bookings and revenues meet targets,and operations are conducted such that there is net income from Banquets to support other Bath&Tennis Club W operations. Clients indicate a 90%level of satisfaction with event planning and quality. CURRENT YEAR PROGRAM OBJECTIVES 1)Achieve national club certification for the Bath&Tennis Club. 2) Improve the timeliness and quality of cleaning services through in-house cleaning of the Bath&Tennis Clubhouse. SIGNIFICANT CHANGES FROM 1997 The budget reflects shifting cleaning of the clubhouse to an in-house function, using part-time personnel, in order to improve quality. A portion of clerical staff costs has been shifted to General Operations. No other significant changes. I I 1 1 I I I I 1 1 1 1 I I I I 1 1 1 r i r i r i r r r r i r r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 821 - BANQUETS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 30,389 32,175 29,930 32,560 5010 SALARIES PART-TIME 41,257 42,000 46,650 22,000 5020 SALARIES-SEASONAL 00 00 00 00 5040 SALARIES-KITCHEN 52,009 60,000 67,000 74,600 5042 SPECIAL EVENT SERVICE 50,270 67,000 64,000 67,000 5045 BARTENDERS 9,100 10,650 8,500 9,000 5110 I.M.R.F. 3,819 2,725 2,725 2,705 5140 F.I.C.A. 18,113 16,205 19,000 17,825 5150 HEALTH INSURANCE 2,760 2,830 2,960 3,415 5220 TRAVEL EXPENSE 00 100 00 50 5230 TRAINING 473 500 750 1,150 5240 DUES & MEMBERSHIPS 500 500 500 650 00 TOTAL PERSONNEL 208,689 234,685 242,015 230,955 i 6010 SUBSCRIPTIONS & PUBLICATI 00 00 00 250 6040 DRUGS & MEDICAL 229 400 500 500 6045 UNIFORMS 00 00 1,800 1,800 6110 CLEANING SUPPLIES 3,788 2,500 3,200 3,200 6120 GENERAL OFFICE SUPPLIES 1,841 2,000 2,815 3,000 6150 KITCHEN SUPPLIES 6,649 5,800 7,300 7,300 6160 PAPER PRODUCTS 7,569 1,500 4,000 1,500 6200 FLOWERS 3,924 4,000 2,300 3,500 6230 BUILDING MAINT. SUPPLIES 220 00 00 00 6320 FOOD COST 136,558 105,000 90,000 95,000 6325 BEVERAGE/LIQUOR COST 41,010 37,000 41,000 41,000 6910 MISCELLANEOUS 00 00 200 200 TOTAL MATERIALS AND SUPPLIES 201,788 158,200 153,115 157,250 7110 TELEPHONE 6,153 5,700 5,470 5,700 7120 NATURAL GAS 9,067 6,560 8,280 9,000 7130 ELECTRICAL 00 9,600 00 00 7140 LAUNDRY & CLEANING 11,304 15,000 13,000 4,000 7145 LINEN RENTAL 29,803 17,000 11,000 12,000 7230 MAINT. OTHER EQUIPMENT 10,706 10,000 12,000 11,000 7260 RENTALS 40, 917 24,000 20,710 22,000 7270 UNIFORM RENTAL 1,852 1,500 2,500 2,500 7300 ADVERTISING 5,170 3,000 4,295 5,000 7310 PRINTING SERVICES 4,941 6,000 4,200 4,200 7320 LICENSES & FEES 1,452 .1,500 00 1, 500 7340 GARBAGE DISPOSAL 1,837 2,000 2,865 3, 000 7690 RECEPTION/ENTERTAINMENT 8,885 7,000 6,970 7,000 7700 OTHER SERVICES 1,493 1,875 2,575 2,650 TOTAL OPERATION & CONTRACTUAL 133,580 110,735 93,865 89,550 8010 INTEREST EXPENSE 00 00 00 00 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 821 - BANQUETS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL OTHER EXPENDITURES 00 00 00 00 9010 NEW EQUIPMENT 4,232 00 4,710 5,000 9020 EQUIPMENT REPLACEMENT 11,410 5,000 7,850 11,500 TOTAL CAPITAL OUTLAY 15,642 5,000 12,560 16,500 TOTAL FOR PROGRAM 559,698 508,620 501,555 494,255 001 l,n This page intentionally left blank. f VILLAGE OF OAK BROOK-PROGRAM SUMMARY 1 FISCAL YEAR 1998 NAME OF PROGRAM MEMBER EVENTS PROGRAM NO.822 FUND Sports Core NO.82 PROGRAM BUDGET $80,805 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Food& Beverage NO. 2 (If not included in Program Budget) Included THIS PROGRAM Member Events NO. 2 PROGRAM DESCRIPTION This program provides food service for various events scheduled through the year for Sports Core members. PROGRAM GOAL To enhance membership and support the Sports Core by providing high-quality member events and limited club food service at appropriate prices. 0 PROGRAM PERFORMANCE MEASURE F, Member events meet financial targets. Members indicate an 85%level of satisfaction with the quality and frequency of events. o, CURRENT YEAR PROGRAM OBJECTIVES 1)Attract new social members through events designed to promote use of the Bath and Tennis facilities and the benefits of social membership. SIGNIFICANT CHANGES FROM 1997 No significant changes. I I I i I I I I I I I I I I I I I i i i r i r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 822 - MEMBER EVENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 8,515 9,900 9,430 10,025 5040 SALARIES-KITCHEN 13,645 13,200 13,200 13,200 5042 SPECIAL EVENT SERVICE 10,370 10,800 12,000 11,000 5045 BARTENDERS 976 1,020 3,000 3,000 5110 I.M.R.F. 748 850 805 835 5140 F.I.C.A. 2,552 2,670 2,880 2,850 5150 HEALTH INSURANCE 849 870 910 1,315 TOTAL PERSONNEL 37,656 39,310 42,225 42,225 6110 CLEANING SUPPLIES 00 600 600 600 6160 PAPER PRODUCTS 163 1,000 85 160 6200 FLOWERS 189 500 500 500 6320 FOOD COST 24,421 20,000 17,900 18,795 00 6325 BEVERAGE/LIQUOR COST 1,737 2,500 2,510 2,500 v TOTAL MATERIALS AND SUPPLIES 26,509 24,600 21,595 22,555 7120 NATURAL GAS 2,350 1,640 2,065 1,945 7130 ELECTRICAL 00 2,400 00 2,400 7140 LAUNDRY & CLEANING 2,306 2,000 2,520 3,150 7145 LINEN RENTAL 52 3,000 11000 1,000 7260 RENTALS 2,349 3,000 2,500 2,500 7340 GARBAGE DISPOSAL 394 600 760 800 7690 RECEPTION/ENTERTAINMENT 5,243 3,500 4,000 4,000 7700 OTHER SERVICES 373 535 230 230 TOTAL OPERATION & CONTRACTUAL 13,067 16,675 13,075 16,025 TOTAL FOR PROGRAM 77,231 80,585 76,895 80,805 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM CONCESSIONS PROGRAM NO.823 FUND Sports Core NO.82 PROGRAM BUDGET $84,685 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Food& Beverage NO. 2 (If not included in Program Budget) Included THIS PROGRAM Concessions NO.8 PROGRAM DESCRIPTION This program provides food service at the Bath&Tennis Club"Barbecue Hut"and swimming pool, and on the open fields. PROGRAM GOAL To provide high-quality and convenient fast-food service at competitive prices,contributing to member and public enjoyment of the Bath &Tennis Club and Sunday Polo at Oak Brook. °o PROGRAM PERFORMANCE MEASURE oc Customers indicate a 85% level of satisfaction with concession menus,facilities and food quality. Concessions financial targets are met. CURRENT YEAR PROGRAM OBJECTIVES 1) Improve concession service in and around the Bath&Tennis Pool. 2) Expand the uses of the Polo tent beyond concession service on Polo Sundays. SIGNIFICANT CHANGES FROM 1997 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 823 - CONCESSIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 6,386 7,425 7,125 7,520 5010 SALARIES PART-TIME 1,533 00 00 00 5020 SALARIES-SEASONAL 21,459 19,500 28,300 25,000 5040 SALARIES-KITCHEN 6, 931 6,200 1,465 3,000 5045 BARTENDERS 1,355 1,500 930 1,300 5110 I.M.R.F. 561 635 595 625 5140 F.I.C.A. 2,829 2,650 3,000 2, 950 5150 HEALTH INSURANCE 637 700 735 790 TOTAL PERSONNEL 41,691 38,610 42,150 41,185 6130 BUSINESS FORMS 65 00 00 00 6160 PAPER PRODUCTS 900 6,000 5,290 6,000 6320 FOOD COST 14,41 18,000 22,155 20,500 00 6325 BEVERAGE/LIQUOR COST 7,331 9,000 11,000 11,000 TOTAL MATERIALS AND SUPPLIES 22,711 33,000 38,445 37,500 7110 TELEPHONE 00 300 300 300 7210 MAINT.-OFFICE EQUIPMENT 00 1,000 3,545 1,500 7260 RENTALS 00 8,000 4,160 4,200 TOTAL OPERATION & CONTRACTUAL 00 9,300 8,005 6,000 TOTAL FOR PROGRAM 64,402 80,910 88,600 84,685 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF CLUB GENERAL PROGRAM NO.831 OPERATIONS FUND Sports Core NO. 52 PROGRAM BUDGET $572,655 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO.8 (If not included in Program Budget) Included THIS PROGRAM Golf Club General Operations NO. 1 PROGRAM DESCRIPTION This program provides oversight and general management for the Oak Brook Golf Club, including golf operations, course maintenance, range and cart operations, pro shop and lounge services. PROGRAM GOAL To provide a golf facility and associated services which meet the needs of Club members and customers. 00 I n' PROGRAM PERFORMANCE MEASURE 0 All program performance measures and 90%of program objectives are met for Golf Club programs. A survey of members and customers indicates an 80% level of satisfaction with golf facilities and services and 75%of respondents rate the Oak Brook Golf Club among the 10 best public courses in the western suburbs. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete design and begin construction of the expansion and renovation of the Golf Clubhouse. 2)Complete installation of permanent restroom facilities on holes 7 and 16 of the golf course. 3) Continue to plan cooperatively with the Oak Brook Park District for delivery of golf programs and services. 4) Reduce spike and ball mark damage on putting green surfaces. SIGNIFICANT CHANGES FROM 1997 The budget reflects additional customer service hours to facilitate reservations and counter service. No other significant changes. 1 1 I I ! 1 I 1 1 1 I I 1 1 I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 831 - GOLF CLUB GENERAL OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 77,406 80,245 80,245 86,360 5010 SALARIES PART-TIME 10,760 12,125 12,125 12,850 5020 SALARIES-SEASONAL 99,148 96,705 101,000 113,070 5110 I.M.R.F. 9,478 11,370 11,370 12,580 5140 F.I.C.A. 14,366 14,885 14,800 16,240 5150 HEALTH INSURANCE 7,752 7,940 7,940 10,390 5220 TRAVEL EXPENSE 92 70 70 70 5230 TRAINING 30 00 70 100 5240 DUES & MEMBERSHIPS 1,580 1,150 1,160 1,190 5260 EMPLOYEE MEALS 2,891 3,600 3,600 3,600 5405 UNEMPLOYMENT COMPENSATION 33,970 35,000 28,000 34,000 TOTAL PERSONNEL 257,471 263,090 260,380 290,450 00 6020 POSTAGE 4,031 2,500 2,200 2,500 6050 TOOLS & HARDWARE 00 50 50 50 ,N. 6120 GENERAL OFFICE SUPPLIES 1,669 1,715 2,000 2,000 6130 BUSINESS FORMS 2,690 4,000 3,000 4,000 6160 PAPER PRODUCTS 1,207 1,200 1,000 2,700 6170 GOLF COURSE SUPPLIES 4,980 2,500 3,800 3,500 6230 BUILDING MAINT. SUPPLIES 1,524 780 750 780 6240 COMPUTER SUPPLIES 59 100 00 100 6300 COST OF SALES 162,655 148,160 148,160 155,560 6305 INVENTORY VARIANCE -7,517 00 00 00 6310 COST OF SALES-HANDICAP 5,983 4,600 6,600 6,600 TOTAL MATERIALS AND SUPPLIES 177,280 165,605 167,560 177,790 7010 LIABILITY INSURANCE 27,829 33,000 33,000 35,435 7110 TELEPHONE 3,792 3,475 3,475 3,580 7120 NATURAL GAS 944 1,400 1,430 1,210 7130 ELECTRICAL 24, 990 19,600 24,000 24,000 7140 LAUNDRY & CLEANING 6,134 6,340 6,340 6,700 7220 MAINTENANCE BUILDINGS 4,660 2,100 5,200 3,000 7270 UNIFORM RENTAL 1,074 2,150 1,800 2,150 7320 LICENSES & FEES 110 1,060 1,060 1,060 7340 GARBAGE DISPOSAL 5,932 6,750 6,750 5,450 7370 VISA/MC SERVICE CHARGES 16,297 12,080 18,000 18,000 7610 AUDITING SERVICES 1,800 1,890 1,890 1,785 7700 OTHER SERVICES 1,572 12,045 12,045 2,045 TOTAL OPERATION & CONTRACTUAL 95,135 101,890 114,990 104,415 9010 NEW EQUIPMENT 00 30,000 00 00 9020 EQUIPMENT REPLACEMENT 00 15,000 00 00 TOTAL CAPITAL OUTLAY 00 45,000 00 00 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 831 - GOLF CLUB GENERAL OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL FOR PROGRAM 529, 886 575,585 542,930 572,655 0 1 N N I i r I r r This page intentionally left blank. VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF RANGE OPERATIONS PROGRAM NO.832 FUND Sports Core NO. 52 PROGRAM BUDGET $57,420 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO. $ (If not included in Program Budget) Included THIS PROGRAM Golf Range Operations NO. 2 PROGRAM DESCRIPTION This program provides golf practice facilities to the general public and professional instruction through private lessons and a variety of group instructional programs. PROGRAM GOAL To provide a high-quality practice facility and an atmosphere conducive to learning and practice. PROGRAM PERFORMANCE MEASURE 00 A survey of customers and students indicates an 80% level of satisfaction with facilities and instructional programs. N W CURRENT YEAR PROGRAM OBJECTIVES 1) Increase usage of the practice facilities by redesigning tee areas and target configuration. SIGNIFICANT CHANGES FROM 1997 The budget reflects a restructured arrangement with contract teaching professionals whereby a facilities fee is remitted to the Village rather than a commission to the professional. No other significant changes. 1 I 1 i I 1 I I i I I I 1 I 1 I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 832 - GOLF RANGE OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 8,230 12,600 9,500 12,980 5050 LESSON COMMISSIONS 49, 047 62,350 27,000 27,000 5110 I.M.R.F. 859 855 1,720 1,720 5140 F.I.C.A. 1, 558 1,730 2,370 2,520 TOTAL PERSONNEL 59,694 77,535 40,590 44,220 6110 CLEANING SUPPLIES 00 60 00 00 6170 GOLF COURSE SUPPLIES 6,079 9,020 8,000 11,000 TOTAL MATERIALS AND SUPPLIES 6, 079 9,080 8,000 11,000 7230 MAINT. OTHER EQUIPMENT 97 400 400 400 7650 MAINT. SERVICES-GROUNDS 1,800 1,800 1,800 1,800 co N TOTAL OPERATION & CONTRACTUAL 1,897 2,200 2,200 2,200 TOTAL FOR PROGRAM 67,670 88,815 50,790 57,420 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF CART OPERATIONS PROGRAM NO.8333 FUND Sports Core NO. 522 PROGRAM BUDGET $63,195 DEPARTMENT Sports Core NO.8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO.8 (If not included in Program Budget) Included THIS PROGRAM Golf Cart Operations NO.8 PROGRAM DESCRIPTION This program provides electric golf carts and pull-carts for use on the golf course. PROGRAM GOAL To provide reliable golf cart equipment which meets the needs of users. PROGRAM PERFORMANCE MEASURE 00 A survey of users indicates an 80% level of satisfaction with the quality and operation of equipment. On-course breakdowns of electric carts average less than one per day, and tin the number of carts out-of-service never exceeds three. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 1997 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 833 - GOLF CART OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 17,176 18,400 18,400 18,950 5140 F.I.C.A. 1,314 1,405 1,405 1,450 TOTAL PERSONNEL 18,490 19,805 19,805 20,400 6110 CLEANING SUPPLIES 225 200 270 270 6220 MAINTENANCE SUPPLIES 479 375 300 375 TOTAL MATERIALS AND SUPPLIES 704 575 570 645 7130 ELECTRICAL 4,525 4,330 4,330 4,460 7230 MAINT. OTHER EQUIPMENT 1,734 1,200 1,500 1,700 7260 RENTALS 36,258 35,990 35,990 35,990 00 TOTAL OPERATION & CONTRACTUAL 42,516 41,520 41,820 42,150. o� TOTAL FOR PROGRAM 61,710 61,900 62,195 63,195 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF COURSE MAINTENANCE PROGRAM NO.8-34 FUND Sports Core NO.522 PROGRAM BUDGET $564,240 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO.8 (If not included in Program Budget) Included THIS PROGRAM Golf Course Maintenance NO.4 PROGRAM DESCRIPTION This program provides management, personnel and supplies to maintain turf grass, trees, shrubs and flowers throughout the golf course. PROGRAM GOAL To provide high-quality maintenance of the golf course which meets the needs of members and customers. PROGRAM PERFORMANCE MEASURE 00 A survey of members and customers indicates an 80% level of satisfaction with golf course maintenance and 75%of respondents rate the Oak Brook Golf Club among the 10 best public courses in the western suburbs. CURRENT YEAR PROGRAM OBJECTIVES 1) Select the contractor who will design and construct(in 1999)a new golf irrigation system. 2) Complete the clean-up and consolidation of waste handling and material storage areas on the Sports Core property. 3) Coordinate with DuPage County on construction of athletic fields to replace the former"show field"and to provide compensatory flood plain storage. 4) Continue analysis of the long term effects of changing the golf course's fairway grass type to bent grass. 5) Continue the golf course tree planting program. SIGNIFICANT CHANGES FROM 1997 The budget reflects increased personnel costs for grounds maintenance and completion of payment for the maintenance building. No other significant changes. 1 i 1 I 1 I 1 I 1 1 1 I 1 1 1 i I I I I i I I I I I I I I I i I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 834 - GOLF COURSE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5001 SALARIES FULL-TIME 118,418 121,205 121,890 129,630 5020 SALARIES-SEASONAL 76,421 79,650 79,165 93,170 5030 OVERTIME 37, 991 39,515 35,065 42,400 5110 I.M.R.F. 19,146 20,610 20,190 22,040 5140 F.I.C.A. 17,774 18,440 18,060 20,300 5150 HEALTH INSURANCE 16,415 16,950 16,950 20,550 5230 TRAINING 2,654 2,400 2,470 2,500 5260 EMPLOYEE MEALS 800 800 800 800 TOTAL PERSONNEL 289,619 299,570 294,590 331,390 6010 SUBSCRIPTIONS & PUBLICATI 1,310 2,100 1,175 1,265 6030 GAS & OIL 6,171 6,925 6,690 6,475 co 6050 TOOLS & HARDWARE 2,053 3,150 1,415 2,800 6110 CLEANING SUPPLIES 359 200 320 200 6170 GOLF COURSE SUPPLIES 4,677 16,300 12,800 7,400 00 6180 CHEMICALS 37,020 40,000 41,900 40,000 6190 GOLF MAINT. SUPPLIES 28,839 34,000 33,920 34,000 6195 IRRIGATION/DRAIN SUPPLIES 5,598 6,250 6,250 6,250 6200 FLOWERS 310 2,000 2,025 2,000 6210 TREES & SHRUBS 10,292 12,000 12,000 12,000 6220 MAINTENANCE SUPPLIES 648 1,100 1,100 1,100 6500 GENERAL EQUIPMENT 00 1,200 500 1,200 TOTAL MATERIALS AND SUPPLIES 97,278 125,225 120,095 114,690 7110 TELEPHONE 1,283 1,050 1,050 1,050 7120 NATURAL GAS 859 1,800 1,360 1,260 7200 MAINT.-ROADS & PATHS 1,813 2,500 2,510 2,500 7230 MAINT. OTHER EQUIPMENT 24,188 18,000 18,000 18,000 7240 MAINTENANCE RADIOS 00 00 00 00 7260 RENTALS 184 5,220 1,500 2,000 7270 UNIFORM RENTAL 860 750 735 750 7340 GARBAGE DISPOSAL 80 1, 500 1, 500 4,500 7700 OTHER SERVICES 1,008 600 600 600 TOTAL OPERATION & CONTRACTUAL 30,276 31,420 27,255 30,660 8010 INTEREST EXPENSE 5,260 590 590 00 TOTAL OTHER EXPENDITURES 5,260 590 590 00 9010 NEW EQUIPMENT 00 9,000 7,035 40,000 9020 EQUIPMENT REPLACEMENT 21,271 63,000 60,900 47,500 9040 STRUCTURAL IMPROVEMENTS 00 96,240 96,240 00 TOTAL CAPITAL OUTLAY 21,271 168,240 164,175 87,500 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 834 - GOLF COURSE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 TOTAL FOR PROGRAM 443,703 625,045 606,705 564,240 0 I N 1 1 I 1 I I I 1 1 I i I I 1 I I 1 I I This page intentionally left blank. VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF CLUB LOUNGE PROGRAM NO. 835 OPERATIONS FUND Sports Core NO.52 PROGRAM BUDGET $103,130 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO.3 (If not included in Program Budget) Included THIS PROGRAM Golf Club Lounge Operations NO. 5 PROGRAM DESCRIPTION This program provides limited food and beverage service at the Golf Clubhouse and on the course. PROGRAM GOAL To provide an appropriate level of food and beverage service, both on and off the course,which meets the needs of members and customers. 00 w PROGRAM PERFORMANCE MEASURE A survey of members and customers indicates an 80%level of satisfaction with the quality of food and beverages, and with service. CURRENT YEAR PROGRAM OBJECTIVES 1) Establish a menu plan for the expanded lounge operation. SIGNIFICANT CHANGES FROM 1997 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 835 - GOLF CLUB LOUNGE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 5010 SALARIES PART-TIME 29,277 29,760 29,760 33,120 5140 F.I.C.A. 2,240 2,275 2,275 2,535 TOTAL PERSONNEL 31,517 32,035 32,035 35,655 6110 CLEANING SUPPLIES 150 100 100 100 6120 GENERAL OFFICE SUPPLIES 234 00 00 00 6160 PAPER PRODUCTS 5,379 5,190 5,190 5,450 6320 FOOD COST 33,981 44,070 37,000 38,000 6325 BEVERAGE/LIQUOR COST 12,853 20,280 17,000 17,850 6330 CANDY/CIGARETTE COST 4,442 5,075 5,075 5,075 TOTAL MATERIALS AND SUPPLIES 57,038 74,715 64,365 66,475 00 W 7230 MAINT. OTHER EQUIPMENT 165 1,000 1,000 1,000 TOTAL OPERATION & CONTRACTUAL 165 1,000 1,000 1,000 TOTAL FOR PROGRAM 88,721 107,750 97,400 103,130 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SPORTS CORE IMPROVEMENTS PROGRAM NO.841 FUND Sports Core NO. 52 PROGRAM BUDGET $552,100 DEPARTMENT Sports Core NO.$ DIVISION Capital Projects-Sports Core NO.4 THIS PROGRAM Sports Core Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital improvements and maintenance projects at the Bath&Tennis Club, Bath&Tennis Clubhouse and Golf Course. PROGRAM GOAL To enhance Bath&Tennis Club facilities, Food&Beverage Operations and Golf Club facilities through completion of major maintenance and capital improvement projects. PROGRAM PERFORMANCE MEASURE 00 Projects are accomplished according to schedule and within budget. A survey of users indicates an 80%level of satisfaction with notification,construction progress and results. w ^' PROJECTS/EXPENDITURES Golf Clubhouse Expansion-$420,000' Poolside Barbecue Area-$50,000 Bath&Tennis Locker Room Renovation-$35,000 Asphalt Tennis Courts(Remove 2; Resurface 1)-$30,000 Cart Path Paving-$17,100 "Project will span more than one fiscal year. 1 I I I I 1 I 1 I I 1 1 1 I I 1 I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8400 - CAPITAL PROD.-SPORTS CORE PROGRAM: 841 - SPORTS CORE IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 9040 STRUCTURAL IMPROVEMENTS 79,008 71,700 19,000 552,100 TOTAL CAPITAL OUTLAY 79,008 71,700 19,000 552,100 TOTAL FOR PROGRAM 79, 008 71,700 19,000 552,100 00 W W VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM GOLF IMPROVEMENTS- PROGRAM NO. 844 SURCHARGE FUND Sports Core NO. 52 PROGRAM BUDGET $60,000 DEPARTMENT Sports Core NO. 8 DIVISION Capital Projects-Sports Core NO.4 THIS PROGRAM Golf Improvements-Surcharge NO-4 PROGRAM DESCRIPTION This program provides funds for specified golf course improvements and for restoration of flood damage to the course. Funds are derived from the$1.50 per round surcharge levied on each round played at the Oak Brook Golf Club. PROGRAM GOAL 00 To enhance the Oak Brook Golf Club through completion of specified capital improvements and to provide funds for restoration of periodic flood damage. w 4'- PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of users indicates and 80%level of satisfaction with notification, construction progress and results. PROJ ECTS/EXPENDITURES Restrooms on holes 7 and 16-$60,000 1 I I I I I I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8400 - CAPITAL PROD.-SPORTS CORE PROGRAM: 844 - GOLF IMPROV.-SURCHARGE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 8010 INTEREST EXPENSE 6,608 2,815 2,815 00 8020 TRANSFER OUT/IN 00 75,000 75,000 00 TOTAL OTHER EXPENDITURES 6,608 77,815 77,815 00 9040 STRUCTURAL IMPROVEMENTS 00 00 00 60,000 TOTAL CAPITAL OUTLAY 00 00 00 60,000 TOTAL FOR PROGRAM 6,608 77,815 77,815 60,000 00 w v� This page intentionally left blank. I I I I I I I I 1 I I I I I I I I This page intentionally left blank. VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY OTHER ACTIVITIES (9) 1998 BUDGET 1998 Percent of EXPENDITURES Budget Budget Equipment Replacement $ 444,295 42.53% Hotel/Motel Tax 326,900 31.29% Community Events 123,000 11.77% �O Interfund Transfers 150,400 14.40% Total $ 1,044,595 100.00% Interfund Transfers 14.40% Equipment Community Events Replacement 11.77% 42.53% Hotel/Motel Tax 31.29% VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 1998 NAME OF DEPARTMENT: Other Activities DEPARTMENT NUMBER: (9) SUPPORTED BY(FUNDS): General Corporate (10) Hotel/Motel Tax (21) Equipment Replacement (63) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Equipment Replacement (1) Equipment Replacement (1) Hotel/Motel Tax (3) Hotel/Motel Tax (1) Community Events (7) Community Events (1) i Solid Waste (8) Solid Waste (1) Interfund Transfers (9) Interfund Transfers (1) TOTAL DEPARTMENT BUDGET: $1,044,595 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM EQUIPMENT REPLACEMENT PROGRAM NO.911 FUND Equipment Replacement NO.63 PROGRAM BUDGET $444,295 DEPARTMENT Other Activities NO. 9 DIVISION Equipment Replacement NO. 1 THIS PROGRAM Equipment Replacement NO. 1 PROGRAM DESCRIPTION This program is the budgetary mechanism for normal scheduled replacement of the Village's motor vehicle fleet including police,fire, public works and administrative vehicles. Revenue to the Equipment Replacement Fund is derived from vehicle user charges assessed to Village departments. PROGRAM GOAL To provide replacement vehicles which meet the Village's needs, according to the established replacement schedule. w PROGRAM PERFORMANCE MEASURE Replacement vehicles meet specifications, and are purchased according to schedule at a cost consistent with the budget. BUDGETED REPLACEMENTS 5-Ton Public Works Trucks 503 and 506-$175,980 Police Sqaud Cars (7)-$158,900 Ambulance 901 (balance)-$71,215 Fire Inspection Car 951 -$21,200 Public Works Administrative Car-$17,000 I 1 I l i l 1 1 I 1 I 1 1 I I 1 1 1 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 63 - EQUIPMENT REPLACEMENT DEPARTMENT: 9 - OTHER ACTIVITIES DIVISION: 9100 - EQUIPMENT REPLACEMENT PROGRAM: 911 - EQUIPMENT REPLACEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 9020 EQUIPMENT REPLACEMENT 599,701 332,225 241,310 444,295 TOTAL CAPITAL OUTLAY 599,701 332,225 241,310 444,295 TOTAL FOR PROGRAM 599,701 332,225 241,310 444,295 �O VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM HOTEUMOTEL TAX PROGRAM NO.9311 FUND Hotel/Motel Tax NO. 21 PROGRAM BUDGET $326,900 DEPARTMENT Other Activities NO. 9 DIVISION Hotel/Motel Tax NO. 3 THIS PROGRAM Hotel/Motel Tax NO. 1 PROGRAM DESCRIPTION This program provides funds to support the marketing activities of the Oak Brook Hotel, Convention and Visitors Committee. PROGRAM GOAL To increase overnight stays in the four(4) Oak Brook hotels. PROGRAM PERFORMANCE MEASURE Target levels for overnight stays and other objectives determined by the Committee are met on an ongoing basis. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement the updated Hotel, Convention and Visitors Committee marketing plan. SIGNIFICANT CHANGES FROM 1997 No significant changes. r r i i r r r r i r i i r r r i r r r VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 21 - HOTEL/MOTEL TAX DEPARTMENT: 9 - OTHER ACTIVITIES DIVISION: 9300 - HOTEL/MOTEL TAX PROGRAM: 931 - HOTEL/MOTEL TAX ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7360 ADVERTISING/PROMOTION 202,411 306,700 249,800 326,900 7700 OTHER SERVICES 00 30,000 27,500 00 TOTAL OPERATION & CONTRACTUAL 202,411 336,700 277,300 326,900 TOTAL FOR PROGRAM 202,411 336,700 277,300 326,900 O VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM COMMUNITY EVENTS PROGRAM NO.971 FUND General Corporate NO.14 PROGRAM BUDGET $123,000 DEPARTMENT Other Activities NO. 9 DIVISION Community Events NO.7 THIS PROGRAM Community Events NO. 1 PROGRAM DESCRIPTION This program represents the Village's sponsorship, participation and financial support of various special community events as well as the activities of local civic groups. The major events are administered by the Bath&Tennis Club staff. PROGRAM GOAL To coordinate and facilitate planning and implementation of special events and civic group activities. �c PROGRAM PERFORMANCE MEASURE �+ A survey of residents and groups who are participating directly with Village staff indicates an 85% level of satisfaction with the services of the Village in relation to special events. A survey of citizens indicates an 85% level of satisfaction with the events. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 1997 No significant changes. I 1 I 1 I I I 1 I 1 1 1 1 1 I I I 1 1 VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 9 - OTHER ACTIVITIES DIVISION: 9700 - COMMUNITY EVENTS PROGRAM: 971 - COMMUNITY EVENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7910 OAK BROOK FAMILY DAY 00 3,000 3,000 3,000 7920 B&T CLUBHOUSE RENTAL 20,305 25,000 23,000 23,000 7930 ETHNIC FEST 46,577 20,000 20,000 20,000 7940 INDEPENDENCE DAY 68,650 70,000 69,325 70,000 7950 OAK BROOK DAY 6,334 5,000 6,875 7,000 TOTAL OPERATION & CONTRACTUAL 141,866 123,000 122,200 123,000 TOTAL FOR PROGRAM 141,866 123,000 122,200 123,000 I VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM SOLID WASTE PROGRAM NO.981 FUND General Corporate NO. 10 PROGRAM BUDGET $0 DEPARTMENT Other Activities NO. 9 DIVISION Solid Waste NO. 8 THIS PROGRAM Solid Waste NO.1 PROGRAM DESCRIPTION This program formerly provided a mechanism for budgeting the Village subsidy for residential solid waste recycling. With the implementation of the new residential municipal waste collection contract,the subsidy is eliminated and this program will be phased out. Administration of the solid waste contract will be moved to General Management. PROGRAM GOAL To encourage residential recycling by extending a subsidy to reduce the cost of recycling service to residents. �o PROGRAM PERFORMANCE MEASURE Subsidy payments are made on time and in accordance with relevant contracts. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement a new contract for residential solid waste disposal and new licenses for commercial service as of January 1, 1998. SIGNIFICANT CHANGES FROM 1997 No budget for 1998. I I 1 1 I I I 1 1 I 1 I 1 1 1 1 I 1 I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 9 - OTHER ACTIVITIES DIVISION: 9800 - SOLID WASTE PROGRAM: 981 - SOLID WASTE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 7350 RECYCLING EXPENSE 30, 999 5,200 5,200 00 TOTAL OPERATION & CONTRACTUAL 30, 999 5,200 5,200 00 TOTAL FOR PROGRAM 30,999 5,200 5,200 00 O VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 1998 NAME OF PROGRAM INTERFUND TRANSFERS PROGRAM NO.991 FUND General Corporate NO. 10 PROGRAM BUDGET $150,400 DEPARTMENT Other Activities NO. 9 DIVISION Interfund Transfers NO.9 THIS PROGRAM Interfund Transfers NO. 1 PROGRAM DESCRIPTION This program provides a mechanism for budgeting transfers and loans from the General Corporate Fund to other funds. PROGRAM GOAL To facilitate a clear and accurate presentation of program costs where interfund transfers or loans are involved. PROGRAM PERFORMANCE MEASURE Transfers and loans are made in accordance with budget detail, loans are properly documented and all transactions are confirmed via annual audit. ~ CURRENT YEAR PROGRAM OBJECTIVES N/A. SIGNIFICANT CHANGES FROM 1997 The budget reflects the annual transfer to the Sports Core Fund and reimbursement of tennis dome debt service expense, updated to 1998 levels. No other significant changes. I I 1 1 1 I I 1 1 I 1 1 I I 1 I 1 1 I I I I I I I I I I I I I I I I I I I I VILLAGE OF OAK BROOK, IL DATE: 10/29/1997 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 1998 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 9 - OTHER ACTIVITIES DIVISION: 9900 - INTERFUND TRANSFERS PROGRAM: 991 - INTERFUND TRANSFERS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 1996 1997 1997 1998 8020 TRANSFER OUT/IN 760,230 123,675 123,675 150,400 TOTAL OTHER EXPENDITURES 760,230 123,675 123,675 150,400 TOTAL FOR PROGRAM 760,230 123,675 123,675 150,400 N This page intentionally left blank. I I 1 I I I I 1 1 1 I 1 I 1 I I 1 1 1 1 w FINANCIAL POLICY ORDINANCE ` This section contains the financial policies which guide the operations of the Village. From time to time, new policies or changes to existing policies are approved by the Village Board. A-1 ORDINANCE 95-FI-S-793 AN ORDINANCE ESTABLISHING CERTAIN FINANCE, TAXATION AND BUDGET POLICIES OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK WHEREAS, the Village President and Board of Trustees of the Village of Oak Brook (the "Board" ) have heretofore adopted certain ordinances concerning presentation and adoption of the annual Municipal Budget and imposition of taxes within the Village; and WHEREAS, the Board desires, consistent with said ordinances, to establish certain other policies and procedures concerning finance, taxation and budget and intends that this ordinance be an advisory statement concerning said policies and procedures; NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BO?R7 OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: That the provisions of the preamble are hereby adopted as though fully set forth herein. Section 2: That the Village will conduct a continuing and ccr:arehensive program of financial planning in all funds, encompassing both operating and capital needs. The principal objective of this program will be to identify and address potential financial problems in advance, thereby avoiding financial difficulties before they arise. Section 3: That Village financial plans and budgets shall be based on reasonable assumptions which recognize the limitations on the revenues available to the Village and which adhere to sound principles of municipal fund accounting and financial management. Section 4: That the budgeting and management of the Village shall be based on a system of goals and objectives, developed by the Village staff under the leadership and direction of the Board and integrated into the annual Municipal Budget. Section 5: That it is the policy of the Board that the Board should at all times encourage and solicit public participation in the processes of setting goals and objectives, reviewing proposed long-range financial plans, and reviewing proposed annual budgets. The annual schedule for obtaining such formal public participation shall, insofar as possible, be as follows: A-2 Ordinance 95-FI-S-793 Establishing Finance, Taxation and Budget Policies Page 2 July of each year Village Board discussion of objectives for the coming year. September of each year Village Board review of the proposed Five- Year Financial Plan. November-December of Village Board review of the proposed each year Municipal Budget and public hearing thereon. Section 6: That the Village's Five-Year Financial Plan and annual Municipal Budget will be prepared and presented on a cash basis and that the Comprehensive Annual Financial Report will be prepared on an accrual or modified accrual basis, as applicable and consistent with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board. Further, it is the policy of the Village Board that the Village strive annually to receive the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. Section 7: That it is the policy of the Board that the general operations of Village continue to be financed without the imposition of a general tax on real property. Section 8: That it is the policy of the Board that it will consider the imposition of a tax on real property within the Village only to meet financial obligations of the Village which have been approved by the voters at referendum. Section 9: That with respect to the imposition of a utility tax, it is the policy of the Board to impose the tax for periods not to exceed one year and, thereby, to obligate the Board to consider the continuance of the tax at least annually. Section 10: That it is the policy of the Board that enterprise and utility funds shall be financially self-supporting. Rates or other charges for services shall be established and maintained at levels which produce revenues sufficient to defray expenditures within each fund, including reasonable reimbursements to other funds for services or benefits received therefrom. Enterprise and utility funds shall not receive transfers from other funds except in the form of loans made pursuant to Section 15 hereof, or as grants authorized by the Board. Section 11: That for the General Corporate Fund, it is the policy of the Board that every effort be made to maintain the greater of: a) . an uncommitted cash balance equal to not less than four months of budgeted expenditures for the forthcoming fiscal year, exclusive of budgeted capital projects; or 1 A-3 Ordinance 95-FI-S-793 Establishing Finance, Taxation and Budget Policies Page 3 b) . an uncommitted cash balance equal to not less than four months of projected expenditures, exclusive of capital projects, based on the average of the first three years of the most recent Five Year Financial Plan adopted by the Village Board. Section 12: That investment of idle funds will be guided by a comprehensive Investment Policy, the principal objectives of which shall be to strive for full investment at the best possible return, consistent with appropriate liquidity and security of capital. Section 13: That the Budget Officer, with the approval of the Village Manager, may authorize transfers of budgeted funds between accounts or between account categories within a single budget program. Section 14: That any transfer of budgeted funds from one budget program to another, any increase in the total appropriation within any fund, or any expenditure from any budgeted contingency amount shall be subject to the approval of the Board upon recommendation of the Village Manager. Section 15: That loans between funds made in order to transcend temporary operating shortfalls or cash shortages and which can reasonably be expected to be repaid within the fiscal year in which the loan is made, and in an aggregate amount not greater than $250,000, may be authorized by the Village Manager upon recommendation of the Finance Officer/Treasurer and after appropriate notice to the Village Board. Loans between funds in an aggregate amount greater than $250,000, or in any amount if the loan is not expected to be repaid during the fiscal year in which it is made, are subject to the specific approval of the Village Board. All loans shall be documented in writing and repaid in principal and with interest based on the current rate of return being earned by the Village from investment of its idle funds. Section 16: That the validity of any action otherwise taken by the Board in accordance with applicable State law shall not be invalidated, impaired or otherwise affected by noncompliance with any part of the procedures or policy set forth in this ordinance. Section 17: That all ordinances or resolutions or parts of ordinances and resolutions in conflict with this ordinance are hereby repealed. Section 18: That this ordinance shall be in full force and effect from and after passage and approval pursuant to law. PASSED THIS 24th day of January, 1995. A-4 Ordinance 95-FI-S-793 Establishing Finance, Taxation and Budget Policies Page 4 Ayes: Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich and Shumate Nays: None Absent: None Abstain: None APPROVED THIS 24th day of January, 1995. �. Village President ATTEST- ' Village Clerk Approved as to Form: Village Attorney Published Date Paper Not Published XX A-5 This page intentionally left blank. GENERAL INFORMATION A-6 GENERAL INFORMATION i The Village of Oak Brook is located about 15 miles west of the Chicago Loop, near the geographic center of the seven-county Chicago metropolitan area. Excellent transportation i links are provided to all parts of the greater metropolitan area by a network of tollways and Federal and State highways which pass through or near the Village. The Tri-State Tollway, extending along the Village's eastern boundary, provides rapid access to the northern and i southern suburbs, and into Wisconsin and Indiana. The East-West Tollway, passing through the Village's northern sector, joins the Eisenhower Expressway to the northeast, providing direct access to Chicago's Loop. Additional links include east-west arteries Illinois Route 38 i and U.S. Route 34, which pass, respectively, to the north and south of the Village, and Illinois Route 83, which bisects the community in a north-south direction. The Oak Brook area is generally bounded on the north by the communities of Lombard, Villa Park, Elmhurst and i Oakbrook Terrace and on the south by Downers Grove, Westmont, Clarendon Hills and Hinsdale. The Village was incorporated February 21, 1958 by Paul Butler. Oak Brook is a community where impressive corporate and retail centers, beautiful homes, and lush parks and forest combine to make a dynamic and inviting atmosphere. Oak Brook also offers an exceptional variety of activities to appeal to a broad range of interests which include; polo i matches that take place every Sunday from mid-June to mid-September at the Oak Brook Polo Grounds; a 18-hole championship Golf Club; Bath and Tennis Club facilities including a swimming pool, a diving pool, tennis courts, and a restaurant; historic Graue Mill and Museum established in 1849; fine restaurants and shopping facilities. The day-to-day operations of the Village are handled by the Village Manager, a trained professional with experience in municipal government. The manager is appointed by the Village Board, which consists of the President and six Trustees, who are elected at large. The Board sets policy for the Village, adopts ordinances and resolutions, approves the five-year i financial plan, annual budget and approves all expenditures or disbursements. DEMOGRAPHICS _ Median age 41.7 Per capita income $60,347 —. Average family income $120,405 Average owner-occupied housing value $477,900 Total housing units 3,056 i Size in square miles 8.2 Source: U.S. Bureau of Census, 1990 A-7 - POPULATION Year Population 1970 4,164 1984 7,263 1989 9,151 1990 9,087 Source: U.S. Bureau of Census, 1990 ETHNIC BREAKDOWN White 79.3% Asian 17.1% Black 0.8% Hispanic 2.7% American Indian/Other 0.1% Source: U.S. Bureau of Census, 1990 FINANCES 1996 1997 Village budget $ 27,529,630 $ 29,374,675 1995 1996 Assessed valuation $905,788,216 $938,526,540 A-8 FIRE & POLICE DEPARTMENTS Firefighters 34 Police officers 43 Non-sworn personnel 4 Non-sworn personnel 7 Fire stations 2 Police stations 1 Front line fire apparatus 7 Patrol zones 5 Ambulances 2 Detention facilities Fire insurance rating 3 Juvenile 2 Warning Sirens 4 Adult 4 — PUBLIC WORKS i Miles of street, center line miles 55 Retention/detention basins 26 Signalized Intersections maintained by Village 15 _ Total Intersections in Village 173 School cross walks 4 Number of street lights 453 Federal highways serving community 5 EDUCATIONAL FACILITIES i School district 1(#53) Elementary schools 1 Brook Forest Elementary School Elementary teachers 23 Elementary enrollment 305 _. Jr. highs/middle schools 1 Butler Jr. High School Jr. high/middle school teachers 23 Jr. high/middle school enrollment 185 Source: Oak Brook School District#53 — A-9 MUNICIPAL WATER DEPARTMENT Supply Source Lake Michigan water from DuPage Water Commission Number of customers 5,236 Total water pumped 1,390,000,000 Average daily consumption 3.81 million Gallons Miles of water mains 77 PUBLIC UTILITIES Electricity Commonwealth Edison Telecommunications Ameritech, MCI, Metropolitan Fiber Systems of Chicago, others (secondary) Natural Gas Northern Illinois Gas (NI Gas) Cable Television Continental Cablevision RECREATION Oak Brook Sports Core: 269 acres including Bath and Tennis Club and 18-hole Golf Course Oak Brook Park District: 66 acres including indoor and outdoor tennis Du Page County Forest Preserve: 372 acres A-10 This page intentionally left blank. T r� GLOSSARY A-11 GLOSSARY Abatement. A complete or partial cancellation of a levy imposed by a government. Abatements usually apply to property tax levies, special assessments and service charges. Amended Budget: Changes to an adopted budget by the corporate authorities after adjustments and transfers are made. — Appropriation: An act or ordinance of the corporate authorities allowing agencies and departments to incur obligations and to make payments out of a specific budget for specified purposes. Assessed Valuation: A valuation set upon real estate or other property by a government as a basis for levying taxes. Basis of Accounting: The principles applied to determine when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. The term refers to the timing of the measurements made, regardless of the measurement focus applied. — Bonded Debt: Debt for which general obligation bonds or revenue bonds are issued. Budget: A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. The term usually refers to a financial plan for a single fiscal year. Budgetary Control: The policies and procedures employed by a government or enterprise for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. r Capital Program: A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long-term work program or otherwise. It sets forth each project and specifies the resources estimated to be available to finance the projected expenditures. Capital Improvements: Expenditures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant, sometimes referred to as infrastructure. Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased. Contingency: An appropriation of funds to cover unforeseen events that may occur during the '- fiscal year, such as emergencies, governmental mandates, shortfalls in revenue or similar eventualities. — Debt Service Fund: A fund used to account for the accumulation of resources for and the payment of general long-term debt principal, interest and related costs. Depreciation: Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. A-12 GLOSSARY(Continued) Encumbrance: The commitment of budgeted funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds: Enterprise Funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprises -- where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis is financed or recovered through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, ' or other purposes. Expenditures: The actual outlay of or obligation to pay cash. This does not include encumbrances. Fiduciary Funds (or Trust and Agency Funds): These funds are used to account for assets held in a trustee capacity or as an agent for individuals, private organizations, other governments, and/or other funds. These include Expendable Trust, Nonexpendable Trust, Pension Trust, and Agency Funds. Nonexpendable Trust and Pension Trust Funds are accounted for essentially in the same manner as proprietary funds since capital maintenance is critical. Expendable Trust Funds are accounted for essentially in the same manner as governmental funds. Agency Funds are custodial in -- nature (assets equal liabilities) and do not involve measurement of results of operations. Calendar Year: Defined as the twelve month accounting period running from January -- 1 st through December 31 st. Fixed Assets: Assets of a long-term character which are intended to continue to be held or used such as land, buildings, machinery, furniture, vehicles and other similar equipment. �- Fund Accounting: The organization of accounts on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of a fund are accounted for with separate sets of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, as appropriate. Resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. Fund Balance: The fund equity of governmental funds remaining from the prior year which are available for appropriation and expenditure in the current year. Generally Accepted Accounting Principals (GAAP): Uniform minimum standards and guidelines of financial accounting and reporting. General Corporate Fund: The general operating fund of the governmental entity. It is used to account for all financial resources except those required to be accounted for in another fund. A-13 GLOSSARY(Continued) General Obligation Bonds: Bonds for the payment of which the full faith and credit of the issuing government is pledged. Infrastructure: The physical assets of a local government (e.g., streets, water system, sewers, public buildings). Internal Service Fund: A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies. Line-item Budget: The itemized content of the budget which is essential for financial control. Provides resources for each program on an object-of-expenditure basis. Long-Term Debt: Bonded debt and other long-term obligations, such as benefit accruals, due beyond one year. Materials and Supplies: Expendable materials and operating supplies necessary to conduct operations. Object Classification: A means of identifying and analyzing the obligations incurred in terms of the nature of the goods or services purchased (e.g., personnel compensation, commodities, capital outlays, contractual services, personnel benefits), regardless of the agency involved or purpose of the programs for which they are used. Objective: A result expressed in specific, well-defined, and measurable terms, that is achievable within a specific time frame. Operating Budget: A financial plan which presents proposed expenditures for a fiscal _ year and estimates the revenues to finance them. Operating Expenses: The costs of personnel, materials and equipment required for _ ongoing operations. Operating Revenue: Funds received as income to pay for ongoing operations. Operating Revenue includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Organizational Chart: A flow chart showing the chain of command and structure of the organization. Productivity: A measure of service output compared to resource input invested. Program: The basic unit of the budget. Each program represents a discrete service or internal support function. Program Budget: A budget which allocates resources according to functions or _ activities rather than to specific object classifications or entire departments. Program Goal: A statement of the broad direction, purpose or intent of a program. A-14 GLOSSARY(Continued) _ Program Performance Measure: The quantitative and/or qualitative means used to measure achievement of a program goal over time. Reserve: An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Revenues: Money received into a fund from outside the fund which, together with fund balances provide the financial resources available. —" Revenue Bonds: Bonds whose principle and interest are payable exclusively from earnings of an enterprise fund. Transfers WOW: Amounts transferred from one fund to another to assist in financing the services of the recipient fund. " User Charges: The payment of a fee for direct receipt of a public service by the party benefiting from the service. A-15 This page intentionally left blank. CLASSIFICATION OF REVENUES A-16 CLASSIFICATION OF REVENUES 4101-Sales Tax: The Village receives a one percent tax on retail sales of tangible personal property within the Village. The total sales tax rate (6.75% in Oak Brook) is collected by the State and the 1% portion is remitted to the Village 3 months after the liability occurs. — 4102-State Income Tax: The Village's share of State Income Tax revenue. Per state statue, 1/10 of all income tax collected by the State is distributed to municipalities on a per capita basis. 4103-Motor Fuel Tax: The Village's share of the revenue received by the State from the $.19 per gallon tax on gasoline as well as 1.7% of the State's portion of sales tax collections. Municipalities receive approximately 20% of these funds on a per capita basis. 4104-Replacement Tax: The Village's share of the State tax on corporations, partnerships, and public utilities that was established to replace the personal property tax, eliminated by the State in 1979. Downstate counties and municipalities receive 48.35% of replacement tax collections with the Village's portion determined based on an "allocation factor" tied to the Village's share of personal property tax collections for the 1977 tax year divided by the total of all personal property tax collections in that year. 4105-York Township Road & Bridge Tax: The Village's 50% share of the township's road & bridge property tax levy that is attributed to property within Oak Brook. 4106-Local Use Tax: The Village's share of the State tax on general merchandise that is paid by registered Illinois and out-of-state retailers or by individuals who file an Illinois Use _ Tax Return. These funds are distributed to municipalities on a per capita basis. 4107-Foreign Fire Insurance: The Village's share of the 2% tax on gross receipts of any corporation not incorporated under the laws of the State of Illinois as premiums for fire insurance policies issued for properties located within the Village. 4108-Photo Processing Tax: Retail sales of graphic arts machinery and equipment were made exempt from sales tax in 1988. In order to offset the revenue lost from sales of this equipment, .4% of the State's portion of sales tax collections is deposited in to the Local _ Government Distributive Fund for distribution to municipalities and counties. These funds are distributed on a per capita basis and are subject to annual reappropriation by the Illinois General Assembly. 4109-Charitable Games: The Village's 1/3 share of the 3% tax collected by the State of Illinois for charitable games held within the Village. 4110-Grants: Grant revenue received from other governmental units. 4120-Hotel/Motel Tax: Revenue received from the 1% Village tax assessed on the privilege and use of renting a hotel or motel room within the Village. 4130-Utility Tax: Revenue received from the Village tax on the revenues of utility companies doing business within the Village. i A-17 CLASSIFICATION OF REVENUES 4201-Liquor License: Fees from the issuance of annual licenses to sell and/or serve alcoholic beverages within the Village. 4202-Vending Machine License: Fees from the issuance of licenses for vending machines located within the Village. _ 4203-Scavenger License: Fees from the issuance of licenses to scavenger companies for collection of refuse, recycling and landscape waste within the Village. 4204-Taxi License: Fees from the issuance of licenses to taxi companies and taxi drivers. 4205-Tobacco License: Fees from the issuance of licenses for the sale of tobacco products within the Village. 4206-Raffle License: Fees from the issuance of licenses for conducting raffles within the Village. 4210-Building Permits: Fees for permits to conduct construction work in the Village. 4211-Electrical Permits: Fees for permits to conduct electrical work in the Village. 4212-Plumbing Permits: Fees for permits to conduct plumbing work in the Village. 4213-Alarm Application Fees - Police: Revenue received from the $4 per month fee assessed to each person subscribing to a security service that is monitored by the Oak Brook Police Department. 4214-Annual Alarm Permit Fee - Police: Fees from the sale of annual alarm system permits. 4219-Misc. Licenses and Permits: Fees from licenses and permits not otherwise classified. 4220-Solicitation Permits: Fees for permits issued for commercial solicitation within the Village. 4301-Elevator Inspections: Fees for the semi-annual inspection of elevators, escalators or dumbwaiters. 4302-Zoning/Subdivision Application Fee: Fees assessed for zoning and subdivision petition filings to cover publication and hearing costs. 4303-Plan Review Fees: Fees collected for staff review of building permit application plans. 4304-Ambulance Fees: Revenue received from the fee for emergency medical transportation service. A-18 CLASSIFICATION OF REVENUES 4305-Toll Road Fire/EMS Service: Revenue from emergency services provided by the Fire Department, through contract, to the Illinois Toll Highway Authority. 4306-Special Services - EMS: Revenue received for special EMS services that are above and beyond those normally provided. 4307-Special Services - Fire: Revenue received for special Fire services that are above and beyond those normally provided. — 4308-False Alarm Fees - Fire: Fees received from alarm system owners for false Fire alarms. — 4311-Fingerprinting: Fees received from fingerprinting services offered to the public. 4312-Special Services - Police: Revenue received for provision of special surveillance or Police services above and beyond those normally provided. 4313-Field Services - Police: Fees received for the impounding of animals. 4314-Miscellaneous Support Services: Fees received for copies of accident or incident reports. _. 4315-False Alarm Fees - Police: Fees received from alarm system owners for police false alarms. _ 4321-Engineering Plan Review & Inspection Fees: Fees collected for staff review of engineering plans and for inspection services. _ 4322-Subdivision Review & Inspection: Fees collected for staff review of subdivision plans and for inspection services. _ 4331-Water Sales: Revenue received from the sale of water to residential.and commercial customers. _ 4332-Unmetered Sales: Revenue received for unmetered water sales to contractors which is used for construction purposes. 4333-Water Connection Fees: Fees charged for new connections to the Village's water system. 4334-Fire Service Charge: Monthly charge for commercial buildings that are provided with a separate water line for fire protection purposes. 4335-Meter Charges: Fees charged to new customers to cover the cost of the water meter. 4336-Special Services: Reimbursement received from Hinsdale Sanitary District and Downers Grove Sanitary District for providing water meter reading information. A-19 CLASSIFICATION OF REVENUES — 4341-Village Contribution: Revenue received from the Village for its contribution to the Police and Firefighters' Pension Funds (based on a percentage of payroll) and for its contribution to the Self-Insurance Fund (based on equivalent premiums). 4342-Employee Contribution: Revenue received from employee contributions to the Police Pension Fund, Firefighters' Pension Fund, and Self-Insurance Fund. 4343-Park District Contribution: Reimbursement received from the Oak Brook Park District for 100% of the health, dental and vision insurance for their employees participating in the Village insurance program. 4344-Retiree Contribution: Payments received from retirees for 100% of the cost of health, dental and vision premiums. 4345-COBRA Contribution: Payments received from former employees or family members for continuation in the Village's insurance program as mandated by federal law. 4351-Library Services: Fees received for photocopies and services to non-residents by the Oak Brook Public Library. 4391-Charges for Services: Internal service charges assessed to departments to recover costs associated with operation, maintenance and replacement of existing Village vehicle — fleet. 4399-Bad Debts: Accounts receivable write-offs in excess of 90 days that are sent to a collection agency for further action. 4401-Training Reimbursement-Fire: Reimbursement from the State for certain expenses associated with the training of firefighters. 4411-Court Fines: The Village's share of proceeds from traffic citations issued by Oak Brook police officers. 4412-Village Fines: Fines collected from citations for parking violations and other local ordinance violations. 4413-Training Reimbursement-Police: Reimbursement from the State for certain expenses associated with the training of police officers. 4414-B.A.T.T.L.E. Program: Reimbursement from the DuPage County Auto Theft Task Force for the salary and benefits of police officer(s) loaned to the program. 4431-DWC Rebate: Funds received from the DuPage Water Commission resulting from the DWC cash balances exceeding targeted levels. 4451-Library Fines: Fines for past due books, processing fees, and other fees. 4460-Interest: Interest earned on Village investments. A-20 CLASSIFICATION OF REVENUES 4461-Franchise/Infrastructure Maintenance Fees: Revenues collected from cable and certain telecommunications companies granted franchises in exchange for the right to utilize public right of way within the Village. Effective in 1998, all telecommunication will be required to pay an "infrastructure maintenance fee in lieu of franchise fees amounting to 1% of gross revenues. 4462-Proceeds from Sale of Property: Revenue from the sale of Village owned property. 4463-Ethnic Fest: Revenues received in connection with the Oak Brook International _ Ethnic Fest. 4464-Rental Income: Revenue collected for the rental of the Bath and Tennis clubhouse for private parties or events. 4465-Late Payment Penalty: Includes penalties imposed on delinquent accounts not paid by the due date. 4466-Sale of Recyclables: Revenue received from licensed waste haulers for the sale of recyclable materials collected within the Village. 4467-Miscellaneous: Revenue received from other non-routine sources not accounted for elsewhere. 4501-B&T Family Resident: Revenue received for a family membership of the Bath and Tennis Club, which includes husband and/or wife and all children under the age of twenty- five (25) permanently residing in the household of the principal member or members and permanently residing within the corporate limits of the Village of Oak Brook. 4502-B&T Individual Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least twenty-one (21) years of age and permanently residing within the corporate limits of the Village of Oak Brook. 4503-B&T Family Non-Resident: Revenue received for family membership of the Bath and Tennis Club, which includes husband and/or wife and all children under the age of twenty-five (25) permanently residing in the household of the principal member or members and not permanently residing within the corporate limits of the Village of Oak Brook. _ 4504-B&T Individual Non-Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least twenty-one (21) years of age and not permanently residing within the corporate limits of the Village of Oak Brook. 4505-B&T Junior Resident: Revenue received for membership of the Bath and Tennis Club from an individual between the ages of six (6) and twenty-one (21) years of age and permanently residing within the corporate limits of the Village of Oak Brook. 4506-B&T Junior Non-Resident: Revenue received for membership of the Bath and Tennis Club from an individual between the ages of six (6) and twenty-one (21) years of age and not permanently residing within the corporate limits of the Village of Oak Brook. A-21 CLASSIFICATION OF REVENUES 4507-B&T Senior Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least sixty (60) years of age, permanently residing within the corporate limits of the Village of Oak Brook. 4508-B&T Senior Non-Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least sixty (60) years of age, not permanently residing within the corporate limits of the Village of Oak Brook. 4509-B&T Social Resident: Revenue received for membership at the Bath and Tennis Club from an individual permanently residing within the corporate limits of the Village of Oak Brook. 4510-B&T Social Non-Resident: Revenue received for membership at the Bath and Tennis Club from an individual not permanently residing within the corporate limits of the Village of Oak Brook. 4519-B&T Discount: Discount allowance given from the full season membership rate for members who purchase a Bath and Tennis Club membership during the middle of the season. 4551-Golf Unlimited Resident: Fees received for golf membership from any person permanently residing within the corporate limits of the Village. 4552-Golf Junior Resident: Fees received for golf membership from any minor child under twenty-one (21) years of age permanently residing within the corporate limits of the Village. 4553-Golf Senior Resident: Fees received for golf membership from any person sixty (60) years of age or older permanently residing within the corporate limits of the Village. 4554-Golf Unlimited Non-Resident: Fees received for golf membership from any person residing outside the corporate limits of the Village. 4555-Golf Unlimited Corporate Resident: Fees received for golf membership from an employee whose primary place of employment is within the corporate limits of the Village. 4559-Golf Discount: Discount allowance of 20% to members who purchase both a Bath and Tennis Club membership and a Golf Club membership. 4601-Polo Club Rental: Revenue received for rental of the polo fields located at the Oak Brook Sports Core. 4602-Open Field Rental: Revenue received for rental of the open fields located at the Oak Brook Sports Core. 4611-Locker Rental: Fees received from members for the rental of private lockers at the Bath and Tennis Club. A-22 CLASSIFICATION OF REVENUES 4612-Daycare Fees: Fees for child care provided to members while on the grounds of the Sports Core facility. 4613-Swim Guest Fees: Fees received from members who bring a guest to utilize the swimming pools at the Bath and Tennis Club. 4614-Swim Lessons: Revenue received for swimming lessons at the Bath and Tennis Club. 4615-Swim Team Fees: Fees received for participation in the swim team program at the Bath and Tennis Club. 4621-Tennis Guest Fees: Fees received from members who bring a guest to utilize the outdoor tennis courts at the Bath and Tennis Club. 4622-Outdoor Tennis Lessons: Fees received for outdoor summer tennis lessons. 4623-Summer Tennis Programs: Fees received for participation in summer tennis ._ programs. 4631-Indoor Tennis Lessons: Fees received for indoor winter tennis lessons. 4632-Winter Tennis Programs: Fees received for participation in indoor winter tennis programs. _ 4633-Indoor Open Court Time: Fees received for the rental of the indoor tennis courts. 4651-Golf Green Fees Non-Resident: Fees received from non-residents for rounds of golf played at the Oak Brook Golf Club. 4652-Golf Green Fees Resident: Fees received from residents of the Village for rounds of golf played at the Oak Brook Golf Club. 4653-Golf Lessons: Fees received for golf lessons at the Oak Brook Golf Club. 4659-Golf Surcharge: Revenue received from the $1.50 surcharge assessed on each _ round of golf. 4661-Driving Range Fees: Fees received for use of the driving range. 4671-Equipment Rental: Revenue received for rental of golf clubs at the Oak Brook Golf Club. 4672-Power Cart Rental: Revenue received for rental of an electric golf cart at the Oak Brook Golf Club. 4673-Hand Cart Rental: Revenue received for rental of a manual hand cart at the Oak Brook Golf Club. A-23 CLASSIFICATION OF REVENUES T 4681-Pro-Shop Sales: Revenue received from the sale of merchandise at the tennis or the golf pro shops. 4682-Handicap Sales: Revenues received for USGA handicap services provided to golfers at the Golf Clubhouse. 4683-Pro-Shop Services: Revenues received from golf equipment repairs at the golf pro shop. 4691-Butler Range Rental: Annual fee assessed to Butler International Golf Club for the ' rental of the driving range at the Oak Brook Golf Course. 4701-Open Field Catering Proceeds: Revenue received from food and beverage sales related to rental of the Oak Brook open fields at Oak Brook Sports Core. 4705-Food Sales-Club Food: Revenue received from food sales at the Bath & Tennis Clubhouse. 4710-Food Sales-Polo: Revenue received from food sales at the polo fields. 4715-Candy/Cigarette Sales: Revenue received from candy and cigarette sales at the Golf Clubhouse. 4720-Special Events: Revenue received from food sales for private parties held at the Bath & Tennis Clubhouse. 4725-Member Events: Revenue received from food sales at scheduled events for members of the Bath & Tennis Club and Golf Club. 4730-Food Sales BBQ Hut: Revenue received from food sales of the Barbecue Hut at the Bath & Tennis Club. 4750-Beverage/Liquor Sales Club-Food: Revenue received for beverage/liquor sales at the Bath and Tennis Clubhouse. 4755- Beverage/Liquor Sales Polo: Revenue received from beverage/liquor sales at the polo fields. 4760-Beverage/Liquor Sales Special Events: Revenue received from beverage/liquor sold at private parties held at the Bath & Tennis Club. 4765- Beverage/Liquor Sales Member Events: Revenue received from beverage/liquor sales at scheduled events for members of the Bath & Tennis Club and Golf Club. 4770-Beverage Sales BBQ Hut: Revenue received from beverage sales at the Barbecue Hut at the Bath & Tennis Club. 4810-Transfer from Water Fund: Reimbursement for administrative expenses supplied to the Water Fund from the General Corporate Fund. A-24 CLASSIFICATION OF REVENUES 4815-Transfer from Other Funds: Permanent transfer of funds from one fund to another. 4825-Interfund Loan Repayment: Amounts received as repayment for temporary — interfund loans. - - A-25 CLASSIFICATION OF EXPENDITURES A-26 CLASSIFICATION OF EXPENDITURES • PERSONNEL (5000 Series)=_____________________________ 5001-Salaries Full-Time: Wages and salaries of full-time employees including annual performance bonus, educational incentive pay (paid to eligible Police and Fire personnel hired prior to October 1, 1980), holiday pay, vacation and compensatory time (for non-exempt _ employees). 5010-Salaries Part-Time: Hourly wages of interns, paid-on-call firefighters, and other year- _ round part-time employees. 5020-Salaries-Seasonal: Hourly wages paid for part-time employees employed only during _ the Oak Brook Sports Core season. 5030-Salaries Over-Time: Wages paid at overtime rates for non-exempt employees; additional wages paid for work performed on a holiday; and wages paid to Police personnel who must attend court at times other than during the normal work schedule. 5033-Overtime-Special Detail: Wages paid to Police personnel for special police services contracted through the Village. 5040-Salaries-Kitchen: Hourly wages of certain situational employees of the B&T. 5042-Special Event Service: Hourly wages of certain situational employees at the B&T. 5045-Bartenders: Hourly wages of certain situational employees of the B&T. 5050-Lesson Commissions: Additional compensation paid to teaching professionals of the B&T and the Golf Club based on a percentage of the lessons sold. 5110-I.M.R.F.: Employer contribution to the Illinois Municipal Retirement Fund for all employees exceeding 1,000 scheduled hours who are not covered by the Police or Firefighters' Pension Fund. 5120-Police Pension: Village contribution to the Police Pension Fund for sworn Police personnel. 5130-Fire Pension: Village contribution to the Firefighters' Pension Fund for sworn Fire personnel. 5140-F.I.C.A.: Village contribution for FICA and Medicare taxes. 5150-Health Insurance: Equivalent premium expenses for health, dental, life, and vision _ benefits provided to full-time employees. 5210-Physical Examinations: Examinations for police and firefighters at certain age levels as _ required by statute and for department managers as required by Village code. A-27 CLASSIFICATION OF EXPENDITURES(Continued) 5220-Travel Expense: Reimbursement to employees at the standard IRS rate for use of personal vehicles on official Village business. 5230-Training: Registration expenses, fees, and travel expenses for attendance at conferences or training sessions, either overnight or during the normal workday, and reimbursement to employees for the cost of tuition under the Village's advanced education program. 5240-Dues & Memberships: Expenses for professional association dues or membership fees. ' 5250-Clothing Allowance: Monthly stipend provided to certain Police Department personnel assigned to plain clothes duties. 5260-Employee Meals: The cost of one (1) daily meal for seasonal Sports Core and Golf employees who work an eight hour shift. 5270-Safety Incentive: Awards given in January of each year to employees who have not had an avoidable accidents during the previous calendar year. 5310-Pension Benefit Expense: Monthly payments to retired police officers or firefighters. 5320-Pension Refunds: Return of Police and Firefighter pension contributions to an employee who leaves Village employment prior to vesting in the Police or Firefighters' Pension Fund. 5405-Unemployment Compensation: Expenditures for State mandated unemployment compensation. • MATERIALS & SUPPLIES (6000 Series)==================== 6010-Subscriptions & Publications: All costs of subscriptions to magazines, manuals, and newsletters; and costs associated with the purchase of books and other printed material. 6020-Postage: Costs associated with the moving of material such as postage, parcel post, freight and express service, etc. If the charge can be identified with the purchase of an article, it is included in the purchase price of the article. 6030-Gas & Oil: Gasoline, diesel fuel, oil, and lubricants used in the operation of motor vehicles and other equipment. 6040-Drugs & Medical: The cost of first-aid supplies, pharmaceuticals, and medicine. 6045-Uniforms: Costs for uniform items, inclement weather gear, footwear, individual safety ' gear, uniform insignia and nameplates. 6050-Tools & Hardware: Small supplies, tools or materials necessary for the repair or ' maintenance of Village buildings, equipment, and infrastructure. A-28 CLASSIFICATION OF EXPENDITURES(Continued) 6060-Food: Costs associated with food and beverages consumed by employees. 6110-Cleaning Supplies: All cleaning supplies such as soap, disinfectants, floor waxes, paper towels, light bulbs, toilet tissue, rags, and related items. 6120-General Office Supplies: All supplies necessary for the daily operation of an office, such as stationery, pens, file folders, staples, paper, etc. 6130-Business Forms: All costs of commercial reproduction of business forms used for daily operations. 6140-Tennis Supplies: Nets, screenings, and all supplies necessary for the operation of the tennis courts located at the B&T. 6145-Swimming Supplies: All supplies necessary for the operation of swimming pools located at the B&T. 6150-Kitchen Supplies: All supplies necessary for the daily operations of a kitchen and ... restaurant such as utensils, china, glassware, and silverware. 6160-Paper Products: Paper plates, napkins, cups, foam containers, and plastic utensils. 6170-Golf Course Supplies: Cost of supplies necessary for the operation of the golf course such as tee markers, cups, flags, benches, golf balls, etc. _ 6180-Chemicals: Items used in the testing or treatment of water, de-icer salt used for snow removal, and materials used in the maintenance of Village grounds (pesticides, fertilizer, etc.) 6190-Golf Maintenance Supplies: Cost of supplies used in the maintenance of golf course grounds including sand, soil, sod, and top dressing. 6195-Irrigation/Drainage Supplies: Cost of supplies used in the maintenance of golf course irrigation and drainage system. 6200-Flowers: Materials used in the maintenance of Village grounds. 6210-Trees & Shrubs: Materials used in the maintenance of Village grounds. 6220-Maintenance Supplies: Costs such as stone, concrete, asphalt, and other supply items. 6230-Building Maintenance Supplies: Costs of supplies used in the maintenance of public buildings. 6250-Ammunition: Cost for weapons ammunition for police personnel and firing range operations. 6300-Cost of Sales: The actual cost of merchandise sold at the Golf Club. A-29 CLASSIFICATION OF EXPENDITURES(Continued) 6310-Cost of Sales-Handicap: Amount paid for USGA handicap services provided to golfers at the Golf Club. 6320-Food Cost: The cost of food purchased for resale. 6325-Beverage/Liquor Cost: The cost of beverage and liquor purchased for resale. '- 6330-Candy/Cigarette Cost: The cost of candy and cigarettes purchased for resale. 6410-Library Books: Includes reading books, reference books, directories, and encyclopedias. 6420-Audio/Visual Materials: Includes audio cassettes, CD ROMs, and other non-book materials used in the operation of the Library. 6500-General Equipment: Purchase of equipment under $1,000 in cost: Furniture, fixtures, '- calculators, pictures, cassette recorders, file cabinets, etc. 6910-Miscellaneous: Expenditures not falling within one of the other categories. • OPERATIONAL & CONTRACTUAL (7 Series)================ 7010-Liability Insurance: Premiums paid for all insurance coverage other than that related to employee benefits: general liability, property, motor vehicles, liability of officers and employees in their official acts, etc. 7020-Aggregate Premium: Premiums for aggregate stop-loss reinsurance for the Village's self-insured health and dental plan. _ 7030-Specific Premium: Premiums for specific stop-loss reinsurance for the Village's self- insured health and dental plan. 7040-PPO Premium: Premiums paid on a per participant basis to afford employee access to a PPO network. 7050-Life Insurance: Premiums for group term life insurance employees. 7060-Administrative Fee: Fee paid on a per participant basis to the third party administrator for expenses associated with administration of the Village's self insured health and dental plan. 7070-Conversion Fee: Fees paid per participant to allow former employees to elect and convert to an individual policy after the expiration of the COBRA period. 7080-Health Claims: All costs associated with the payment of health claims. - 7090-Dental Claims: All costs associated with the payment of dental claims. A-30 CLASSIFICATION OF EXPENDITURES(Continued) 7110-Telephone: All costs associated with telephones, cellular phones and voice mail, including maintenance and repairs. 7120-Natural Gas: The costs associated with the purchase and distribution of natural gas. 7130-Electric: Costs for electric utility service. -� 7140-Laundry & Cleaning: Costs associated with outside janitorial services. 7145-Linen Rental: Charges for the rental of table cloths, napkins, etc., for use at the B&T clubhouse. 7150-Maintenance Services - Traffic Control: Includes costs associated with operating, maintaining, and repairing Village traffic signals, street lights, street signs, and pavement markings. 7160-Maintenance Vehicles: Supplies, parts, and services used in the operation and maintenance of Village owned vehicles. ... 7170-Maintenance Distribution System: Cost of services associated with operating, maintaining, and repairing Village water system mains and valves. _ 7180-Maintenance Pumping System: Cost of services associated with operating, maintaining, and repairing of water system wells and storage tanks. ., 7190-Maintenance Storm Sewer: Cost of services associated with operating, maintaining, and repairing Village storm sewers. 7200-Maintenance Roads & Paths: Cost of services associated with operating, maintaining and repairing the Village's safety pathways. 7210-Maintenance Office Equipment: Cost of services associated with operating, maintaining, and repairing office equipment. _ 7220-Maintenance Buildings: Cost of services associated with operating, maintaining and repairing Village buildings. 7230-Maintenance Other Equipment: Cost of services associated with operating, maintaining and repairing other Village equipment. 7240-Maintenance Radios: Cost of services associated with operating, maintaining and repairing the Village's radio system. 7250-Maintenance Computers: Cost of services associated with operating, maintaining and repairing computers. 7260-Rentals: Rental costs for equipment, facilities, pagers, tools, tents, etc. r A-31 CLASSIFICATION OF EXPENDITURES(Continued) 7270-Uniform Rental: All rental costs for uniforms, inclement weather gear, footwear, individual safety gear (hats, goggles, etc.), uniform insignia or nameplates. _ 7280-Maintenance Services-Swimming: Cost of services necessary for the opening and closing of the swimming pools at the BST. 7290-Maintenance Services-Tennis: Cost of services necessary for the preparation of the tennis courts for the opening of the membership season. 7300-Advertising: Costs of publishing legal advertisements of meetings, ordinances, other official enactment's, employment, and other advertising. 7310-Printing Services: Costs of commercial reproduction of reports, pictures or drawings, copying, sorting and binding. 7320-Licenses & Fees: Title and registration fees for vehicles, liquor and food license, etc. 7330-Mosquito Control: The costs associated with outside mosquito abatement services. 7340-Garbage Disposal: Costs associated with refuse removal. 7350-Recycling Expense: Village subsidy of the residential recycling charge, based on revenues received from the sale of recyclable materials in the prior year. 7360-Advertising/Promotion: The cost of advertising in books, pamphlets, magazines, or newspapers, articles for promotion of the Village, and includes the remittance of 20% of the hotel occupancy tax received by the Village to the Du Page Convention Bureau for promotion of Du Page County and Village of Oak Brook, as approved by the Village Board. 7370-Visa/Mastercard Service Charges: Monthly bank charges assessed on each credit card transaction. 7410-Laboratory Services: Includes costs of chlorine and water sampling as required by the EPA. 7420-Maintenance Services-Water Meters: All costs associated with testing and repairing of water meters. 7430-DWC Operations & Maintenance Costs: Payments to the Du Page Water Commission for the purchase of water that is resold to customers. 7440-DWC Fixed Costs: Fixed monthly payments to the Du Page Water Commission. 7610-Auditing Services: The cost of outside independent auditing services. 7620-Engineering Services: The cost of outside professional engineering services. 7630-Legal Services: All expenses and fees associated with legal services and litigation. A-32 CLASSIFICATION OF EXPENDITURES(Continued) 7640-Microfilming Services: All costs associated with microfilming of Village documents. 7650-Maintenance Services-Grounds: Cost of outside services for landscaping and maintenance of Village grounds (mowing, weed cutting, pruning/removals, etc.). 7660-Police & Fire Testing: Costs incurred by the Police and Fire Commission for the recruitment and hiring of police officers and firefighters. 7680-Tree Services: Costs associated with tree planting, tree removal, tree trimming, disease control, etc. 7690-Reception/Entertainment: All services rendered by hotels, restaurants, and other establishments in the entertainment of official guests and delegations, the annual employee recognition dinner, and service awards given to employees based on years of Village service. 7700-Other Services: Costs associated with outside contracts or professional services not otherwise classified. 7810-Vehicle Operation & Maintenance Charge: User department charge to recover costs associated with operation and maintenance of existing Village vehicle fleet. 7820-Vehicle Replacement Charge: User department charge to provide for replacement of existing Village vehicle fleet. 7910-Oak Brook Family Day: Direct expenses of event held in connection with the annual summer closing of the B&T. 7920-Bath & Tennis Clubhouse Rental: Village subsidy for use by local civic groups of the Bath and Tennis Clubhouse. 7930-Ethnic Fest: Direct expenses of events held in connection with the Oak Brook International Ethnic Fest at the Oak Brook Sports Core. 7940-Independence Day: Direct expenses of events held in connection with the annual Fourth of July celebration at the Oak Brook Sports Core. 7950-Oak Brook Day: Direct expenses of event held in connection with the annual summer opening of the B&T. 7999-Contingency: Funds for sudden, unexpected, unbudgeted needs or occurrences, such as adverse court settlements or claims, damages, natural disasters, etc. • MISCELLANEOUS (8 Series)=============================== 8010-Interest Expense: Interest paid on outstanding Village debt. _ 8020-Transfer Out/in: Funds transferred from one fund to another fund for reimbursement for services. A-33 CLASSIFICATION OF EXPENDITURES(Continued) • CAPITAL (9000 9010-New Equipment: New equipment purchases over $1,000 and have a life expectancy of more than one year. Items include furniture & fixtures, computers/printers, office machines, public works equipment, fire equipment, etc. 9020-Equipment Replacement: Equipment purchases over $1,000 involving replacement of existing equipment due to normal wear and tear. 9030-New Structures: All costs associated with new Village owned public buildings. 9040-Structural Improvements: The cost of large improvements to buildings such as plumbing, heating and cooling, structural modifications such as doors, partitions, painting, carpeting, driveway replacement, roofing. Improvements to bridges and dams, sealing of wells, upgrading golf course land and ponds. 9050-Land Acquisition: The purchase cost of all land, including costs incidental thereto such as legal, appraisal and brokerage fees, and land clearing. + 9060-Safety Pathway Improvements: Construction costs for bicycle/pedestrian trails. _ 9070-Street Improvements: All costs associated with roadway improvements, including major maintenance, resurfacing and reconstruction of streets. 9080-Drainage Improvements: All costs associated with construction of drainage and flood control projects. 9090-Water Meters: All costs associated with the purchase or replacement of water meters. 9100-Water Distribution Improvements: Water distribution and transmission improvements including water main extensions and replacements. 9110-Water Pumping & Storage: All costs associated with water supply and storage facility improvements. 9120-Computer Software: All costs associated with the purchase of computer software. 9130-Application Software: The cost of software purchased for use on individual personal computers. 9140-System Software: The cost of software purchased for the Village wide computer main- frame networking system. -- 9150-Individual Hardware: The cost of computer hardware purchased for individual users. 9160-System Hardware: The cost of computer hardware purchased for the Village wide computer main-frame networking system. A-34 This page intentionally left blank. r