R-1306 - 10/08/2013 - PURCHASING - Resolutions Supporting Documents I'1EM 10.13.2)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
October 8, 2013
SUBJECT: Public Safety Ruggedized Computer& Wireless Communication Equipment
Replacement
FROM: Blaine Wing,Assistant Village Manager&
Jim Fox, Assistant Information Technology Director
BUDGET SOURCE/BUDGET IMPACT: Information Technology Services
Program 151-91600 in the amount of$28,005.00
RECOMMENDED MOTION: I move that the Village Board waive further bidding since
the State of Illinois has already conducted the bid process and issue a purchase order to
CDS Office Technologies,Itasca,Illinois for the purchase five (5) ruggedized computers
with external wireless modem equipment for the Village's Public Safety Department
vehicles.
Background/History:
In recent years,the Village has purchased General Dynamics ruggedized computer equipment
for use in the Village's Public Safety vehicles. Earlier this year, General Dynamics, Inc.
announced that they would no longer be producing ruggedized computer equipment. Since the IT
Division strategic plan includes replacement of several ruggedized laptop units annually and as a
result of General Dynamics' announcement, Village staff began evaluating the various options
available to the Village. After a comprehensive review of the ruggedized computers available on
the market today -- Police, Fire, and Information Technology staff have concluded the best
solution and most cost effective long term solution option is the purchase of Panasonic CF-31
ruggedized computer equipment through the State of Illinois Master Contract-- CMS8291640.
The proposed new purchase also includes new vehicle docking stations and improved wireless
communications equipment.
With the migration of dispatching services to Du-Comm; the Village's Public Safety
Departments have become increasing dependent on Computer Aided Dispatching(CAD)through
the vehicle laptops.
Recommendation:
Staff recommends that the Village Board waive further bidding and authorize the Village
Manager to execute the purchase of five (5)Panasonic ruggedized computers with external
wireless modems for the Village's Public Safety Department vehicles.
RESOLUTION 2013-PD-PG-R-1306
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF IN-CAR COMPUTER EQUIPMENT
WHEREAS, the Village uses ruggedized computers and wireless modems ("In-Car Computer
Equipment") in its public safety vehicles; and
WHEREAS, pursuant to the IT Division's strategic plan, each year the Village replaces some of
its In-Car Computer Equipment to keep the Village's inventory of In-Car Computer Equipment up to date
and operating efficiently; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, the State of Illinois operates a cooperative purchasing plan, which permits local
governments to purchase commodities and services according to contracts negotiated by the State,
resulting in significant savings for the Village; and
WHEREAS, the State has negotiated a contract with Panasonic to allow local governments to
purchase Panasonic In-Car Computer Equipment pursuant to that contract; and
WHEREAS, the Village staff have evaluated and reviewed the In-Car Computer Equipment on
the market and have determined that the Panasonic In-Car Computer Equipment satisfies the Village's
requirements in a cost effective manner; and
WHEREAS, because the State of Illinois already negotiated a contract for In-Car Computer
Equipment with the State, the Village staff has recommended that the Village waive competitive bidding
and approve purchase order with Panasonic for the purchase of five ruggedized computers and wireless
modems (collectively, the "Replacement In-Car Computer Equipment's for a total amount not to
exceed $28,005.00; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Replacement In-Car Computer Equipment;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement In-Car Computer Equipment is hereby waived in
accordance with Section 1-7-4 of the Village Code.
Section 3: Authorization of Purchase of In-Car Computer Equipment. The purchase of the
Replacement In-Car Computer Equipment in a total amount not to exceed $28,005.00 is hereby
authorized.
Section 4: Execution of Required Documentation. The President and the Village Clerk shall
be, and are hereby, authorized to execute and attest, on behalf of the Village all documents necessary to
complete the purchase pursuant to Section 3 of this Resolution.
Resolution 2013-PD-PG-R-1306
Approving the Purchase of
Replacement In-Car Computer Equipment
Page 2 of 2
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 8th day of October, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of October, 2013
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#25989382_vl
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ITOUGH SOLUTIONS FOR :
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Panasonic recommends Windows°7.
-. .... - ----- -- --------- ---
DURABILITY ■ ML-STD-8100 certified(6'drop,shock,vibration,rain.dust.sand attitude. �s:::..•.
free iarthaw,IrglVbw Isimpareauro,temperature shock,hunikkty,explosive otmospliero)' '''M,:tjr•,r....
■ML-STD 461 F certified
If IP65 certified sealed aa-vmather design'
•Held dive Nestor
■ Fu'I magnesium alloy case vrith handle
•Shock-rlxunled fax-covlect held dove with quick-rei 1 -
■Rahrtorced locking port covers
■Pre-instaled mp'acoabb screen film for tbuchsemen protection
SOFTWARE ■ Genune WrKime 7 Professio d 32-bt or
Cows WoOows'7 Professional.64-bit'
• Panasonic Utilities,Recovery Partition
CPU, ■ Intel Core-15-3360M vlom-Processor .:..;
2.8GHz with Turbo Boost up to 3.5GH7.
--raid Smart Cacho 31M8 _,-....
• Intel,Care't5-3320M vPm'Processor
-
.
2.8GH Tutu Boost with Boost up l0 3.3GHr. -.__-.._....._._....__..___.._.. _._....._______-__..._
Intel Smart Cacho 0MB POWER MANAGEMENT
is Intel,Core"i3-3110M Processor ■Suspend/Resume Funcllon,Hbernaton.Standby.ACPI BIOS
k><el Srnad Cache 3Me SECURITY FEATURES
__......_....._._._._ _ ._.. —__ ...._--- ..........__.. -__..____. _ .._-. ...... a Passvro:d Security:Supervise.User.Hard Usk Lock `
STORAGE&MEMORY is t5 madds:4GB SUHAM(DLX!3L-1333MHz),expandabo to BGBs' ■Kensington cane lock slot
■ 13 model: 2GB SDRAM(ODR3L-1333MHz),expandable to 8G8sa ■Trusted platform module(TPM)security chip 0.22
• Sbock+nounted flex-cunnsd hand drive with iquluk-release ®Ca putiacO theft protection agent in&OS"
-500GB 7200rpn1(IS models),3WGD 5400rpm(6 model)' a In1d'Antl•7ho(t"loCtnpogy
Optional 12868 anc1266GB sold state drives(SSD)with heaters' ■Optional S�o fingerprint reader
- ■optional SrlfanCad reacla!
DISPLAY ■ 13X XGA sudight-v:awaUetouchscmen LED 1024 x 768 WARRANTY
-Panasorlic ctreuUm W Ischnooyy
..2.1200 at ■3yoa invited warranty,parts and labor
-circular poisrizer2 DIMENSIONS&WEIGHT
-Antire(lective arid ants-g'are screarl treabnants •11 EN x 11.9'049 x 2IGH
■3380M a2li vdth switchatye grapllka i1 BIOaS: ■7.9 or 82 Ibs.(varies by battery typo)
.AI I Harlow-H077M 612MB dedicated VRAM _
-Intel OMIT video contrio ,max.1785MB shared VRAM with 32-Ut' INTEGRATED OP1IOPJS10
■3320M CPU: ■4G LTE mobile broadband I
--Intel OM77 video Controller max.1419MB shared VRAM with 32-bit^ ■3G Gobl-30100 mobile broadband(EV-DO Rev.A.HSPA)
■-Intent CPU: ■Wobcam'
-Intel HM75 video controller,max.1419MB shared VMM wAh 32-bits i
■ External video support tip to 1280 x 1024 at 103 mllion colors ■GPS receiver
■Coricesed modo ■ Backlt keyboard-sealed rubber or p'astic amts ive
■2nd LAN(1 01100)2 or FImW re or Modern
AUDIO ■ InteP high-�fvritbn audo compllant ■Smartprint reactor
■ Integrated frord-facing speaker •Fingerprint reader
■ Kayboa'cl volume prod mute controls ■Media bay 2nd battery'
.-___.__.__v._..___._----- ------....------ ■HDO and battery lock
KEYBOARD&INPUT ■ Talchscreen ■ 128GB and 25WO solid slate drives(SSD)wrath heaters _ ___._.__-_
■ Imegrated stylus hdder SELECTACCESSORIES10_ --
■ 87-key with dedicated Wvldows3 key
• Dtiarex backlit keyboard a■■AC
Adapter(3-pxg) CF-AA6713AM
Stated rubbe r or emissive Lightweight Battery Pack CF-VZSU65AU
• Pleasure-sensitive touchp ad with vertical scrolling support Lo9 Ufo ton Battery Peck CF-VZSU46AU
Media Bay,2nd Charger CF-YC8f82W Battery' CF-VZSU1431U
Options! -_-.__._.-__-.-_..._____-_....___._.___. ■
MULTIMEDIA BAY ■ Optil OVD Super MULTI Drive a 2nd battery Battery
_ -,__. .,-___-.-----.-'__----------- •UND 343ay Battery Cmrgor PAC 4329.1857•P
EXPANSION SLOTS ■ PC card type 11 x 1 ■UND Ca Adapter 12OW GF-LNDOC112o
• SD card(SDXC) •LIND Car Adapter 12OW Mounting Bradcd CF-LNDBRK120
IN 11 LIND Shtddown Toler CF-LNDLPT
FxpressCad/54 x 1 -------------- ■ToughMale Comuri vereal
INTERFACE__�_�_-- o Docks connector VA_^ carrying Ca-Wife cap city) TBCCOMUNV-P
Hocking ■ToughMate Backpack TBCBPK-P
■VGA D-sub 15-pin ■TmOhMate Sig 31 Case THC31CASE-F,
■ Headphones/speaker Mini-jack stereo ■LAID,Super MULTI Drive CF-VDM312U
• McrophornAlne In Mid-jack stereo ■Manory Cards
■ Serial D-sub 0-pin -26B DDR3 GF-WMEIA10020
■ Ext.antenna cores. 5D ohm coaxial -4GB DDR3 CF-WMBA1104G
■ S models:USB 3.0(x 1y,USB 2.0(x 3) 4-1 ■Ixsklop Dock CF-VEB31 IU
■ 3 models:USE,2.0(x 4) 4-ph ■Vehicle Dock
■ Optional FEE 1394a fireWire) 4-pun -no pess-ttvuugt' See Dealer
• 1011mi0oo Ethernet RJ-45 -single pass-livough See Dealer
• Optional 10/100 2nd LAN(Ethernet) RJ-45 --it,"pass•ttvough See Dealer
■Opttasal 60K Modern RU-11 ■Truchscreen Large Stylus with Tether Hole CF-VNP009U
.�__��..-__.._.__ -- _.�_._--� ■Tether CF-VNTtJM
WIRELESS ■Optional integrated 40 LIE mobile broadband ■ 13.V LCD Protector Film CF-VPFI5U
■Optarcli integrated 3G Gobi 34( 0 moble broadband
■ Intel'Centrino'Advanced-N 6235 802.1l aWgifn
■ Bllatooth'v4.0+EDR(Class l) Please—A yaxmsellera Panesorie mpresenletNe before prvchasnq
■Security 'hut available on 3350M.
-Authentication:LEAP,WPA,802.1x,EAP-TLS,EAP-FAST,PEAP "On B CPU models only.
-Encryption:CKIP,TKIP,1284it and 64-1111 WEIR,Hardware AES %Tested by nationy indep-dent find lab fdla.•vinq MIL-STD-6106 Method 516-6
■Usor-wind all antema pass through(dual standard,sifg'o optional) Rocedue N for transit crop test IEC 60529 Sections 13-4,13.62,04.2.5 and 14.3
■ Slide onlotf switch for P65.
'A full set ofw xrycro XP Lklvan wo awvl"al pmlv&,x cx:arvladlhtxuWWplxxt.
POWER SUPPLY ■ i5 CPU: 'An lael lore v processor Is also available.
-8atlery opemtiox 140 haws(33204.up l0 12 fours(33WMf" ^the size of the VRAM nanrrd t>a set by the user and wades by aperatirg s»tern ar.rel
-Lag life U-Ion battery pack(IOMV typical 8650mAh,minimum 8100mAh) ras airs of RAM.N4^dows 7 64-bk max.PRAM Is/696MB vmh 4GB of awrory.
-Battery charge time:3.5 tours o6,4.5 tsars on' 10B=1,000.000,000 bytes.
■p J: °Battery pedofmax:e feaMes such as change fine yq We span Can vary aooardi to
Eatery operation:g IlOUrS(asst rglltweigllt batleryY the caY■k>rs Mack'which tM computer and battery are used.Battery operalian and
-U ht U-Ion ball 10.81(typical tteryy 1,rreNmum 4200mAh rwharge limas wit vary broad of many lectors.,bck dire screen brightness.applications,
ghhvcg battery pack( ) featuee,Waw battery cond6mrg and other customer prelererces.
-Battery charge Bare:2!tars off,2.5 tours ons Battery,1murxl result�MobieMOk 2007 n4ring vil lours 7 Professional.
■Optional m eds bay 2nd battery:8.5 oddtio nal tours(3320M and 3110M models)' 'Raadres solhvare arrv]actiuvan to arable theft prdectiae.
w AC Adapter:AO t00V-240V 501801-17,auto sensirglswitehilg 1 Aco Panasonic vl=0 orllrom=my m aW�a.on your notebook eonagrvation.
worldwide power supply
1.800.662.3537 Panasyric Is=Ianl)frwhiroiVfiro(lit a(M4fGGO Sand aaessa a5.$aC Gig oS ljaCt
to ctlal9e ytillqut notice.Trodema46 are limparty d that resixztive owners.02012 Panatoac
panasonic.com/toughbook/31 Corporation of North Amaw.AA dOhts ressnsd.SS 7831
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The new Havis° Docking Station for the Panasonic
4
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applications.Compatible with Panasonic Toughbook 30
as well as every level of the new Toughbook 31,
Docking DS-PAN 111
Toughbook 31 inside a . .Crown
Smallest Footprint
Taking up less cabin space than any other dock currently
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Insightful Design
• The only unit with a spring mechanism in the docking
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structural and mechanical components Mount[ng Bracket with integrated hole patterns to
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Rugged Communications Hub
• Threaded Power Input connector to ensure no disconnects
• Mounting Bracket equipped with integrated hole patterns
to accommodate most competitors mounting devices.
• Docking Connector LED for troubleshooting docking issues
Tested to the highest standards
Panasonic Toughbook Certified,MIL-STD-810G,SAE 11455, Do c ki ng Head Connector shown in the activated
CISPR 22,CE and FCC compliant " place.
Pt' 1H !Ctivity S
-800-524-9900
Pro in motion
•
IMF—
Specifications Certifications
Helght:.3.8"(9 7 cm} ° Panasonic: Toughbook Certified
Width: .12.4 (31..5 cm) Vibration Testing:MIL-STD 81OG 514.5
Depth 407.{293.cm) • 30 MPH Crash Simulation(SAE J1455)
Weight ,6 Ibs(2,1 kg) ° -20°to+60°C Operating Test
Construction Aircraft grade.aluminum uni-bodywith • -40•to+70°C Storage Temperatures
reinforced nylon impact resistant plastic side rails
High strength wear.&corrosion resistant sta.finless Electro Magnetic Compatibility Compliant to CISPR 22
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Wit CF and FCC Compliant
:-
Y, ..__ Havis Relaters Products
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profile Thin •• Rugged Communications Hub(HUB-USB3-E)
when every inch of your mobile workspace Enhanced Protection Plan(EP-3,EP-4,or EP-5)
Port Replication (Part#DS-PAN-111 shown) Optional Single or Dual
Hi-Gain Antenna
Part N DS-PAN-111-2 shown
Front USB 2.0 -
USB 2.0(4)
Ethernet(2) Speaker/Mic VGA Serial(2) Power Input
Wireless On/Off Switch
Part Number USE)2.0 Serial integrated Power Ethernet VGA: Speaker/mic Antenna
DS-PAN-111 5 2 No 2 1 Yes None
DS-PAN-111-1 5 2 No 2 1 Yes Single Hi-Gain
DS-PAN-111-2 5 2 No 2 1 Yes Dual Hi-Gain
DS-PAN-113 0 0 No 0 0 No None
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HAVIS 1-800-524-9900
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