R-1310 - 11/12/2013 - BOARD - Resolutions Supporting Documents ITEM 6.F.3)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
November 12, 2013
SUBJECT: Release of Certain Closed Meeting Minutes to the General Public -- 2008-2009
FROM: Charlotte K. Pruss, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: Motion to approve Resolution R-1310, A Resolution
Approving the Release of Closed Meeting Minutes
Background/History:
The Open Meetings Act (S ILCS 12012.06) requires that all public bodies periodically, but no
less than semi-annually, review minutes of all of its closed session minutes that have not been
released to the public. The Board of Trustees must therefore review the closed session minutes,
or the parts thereof, from the meetings of the second six months of 2008 and all of 2009. The
meeting minutes have been approved, but not released to the public. Under the Open Meetings
Act, to "release" closed session minutes merely means that the Board has determined that there is
no longer a need to maintain the minutes as confidential.
A. Minutes to be Released.
The closed session minutes from the second six months of 2008 and all of 2009 primarily
involve discussion of litigation matters that have now been resolved.
The minutes also include discussions related to the hiring of a public works/engineering director,
labor negotiations, retirement incentive packages and reductions in workforce.
As a legal matter, the Village Clerk's office and the Village Attorney have reviewed these
minutes and have no objection to allowing for the release of the closed session minutes listed in
Schedule A below. These minutes involve matters that have been resolved and there is little legal
risk in making the information in the minutes available to the public, should a request be made.
U
SCHEDULE,,.-,A
_ 2408 2009
8/12/2008-1 1/13/2009-1
8/12/2008-2 1/27/2009
8/26/2008 2/10/2009
9/18/2008 3/17/2009
10/14/2008-1 4/14/2009
10/14/2008-2 4/28/2009
11/25/2008 5/19/2009
6/23/2009
7/14/2009
7/20/2009
10/27/2009
12/8/2009-1
B. Minutes to Remain Confidential.
The Village Clerk's office and the Village Attorney recommend keeping the information
identified below confidential. If released, this information may affect ongoing litigation matters,
employees currently employed by the Village, or interfere with collective negotiating matters
between the Village and its employees. The information also includes the names of candidates
who applied for the public works/engineering director position. The release of information
identifying these candidates may adversely impact the candidates current employment.
SCHEDULE EV
2008 Agenda 2009 Agenda
Items Item s
7/2/2008 4.A.1.,3. 1/13/2009-2 4.A., 5.B.
7/22/2008 3.B., 5.A. 3/24/2009 3.D.
10/28/2008 4.A. 5126/2009 4.A.
11/11/2008 3.A., B. 6/9/2009 4.A.
12/6/2008 3.A. 7/28/2009 4.A.
12/9/2008 3.A. 9/8/2009 3.
12/15/2008 4. 9/22/2009 3.A., 4.A.
10/13/2009 3.
11/10/2009 4.
12/8/2009-2 4.A.
Recommendation:
That the Board pass Resolution R-1310.
RESOLUTION 2013-BD-CL-MIN-R-1310
A RESOLUTION FOR THE APPROVAL AND
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed meeting for
purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, pursuant to the requirements of 5 ILCS 120/2.06(d), the Village Board has met in closed
meetings to review closed Meeting minutes; and
WHEREAS, the Village Board has determined that there is no longer a need for confidentiality as to the
closed meeting minutes from the meetings set forth below in Section 1; and
WHEREAS, the Village Board has further determined that there still exists a need for confidentiality as to
the closed meeting minutes from the meetings set forth below in Section 2.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the 2008 and 2009 closed meeting minutes, having been previously approved, but not
released or released with redactions, may now be released in their entirety as described in Schedule A, attached
hereto and made a part hereof as Exhibit 1.
Section 2: That the 2008 and 2009 closed meeting minutes, having been previously approved, but not
released or released with redactions, are hereby released, subject to the redactions described in Schedule B,
attached hereto and made a part hereof as Exhibit 1.
Section 3: That the Village Clerk is hereby authorized and directed to make minutes identified in Sections 1
and 2 available for inspection and copying in accordance with the standing procedures of the Clerk's office.
Section 4: That this resolution shall be in full force and effect from and after its passage and approval as
provided by law.
APPROVED THIS 12th day of November, 2013.
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of November, 2013.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
I
Resolution 2013-BD-CL-MIN-EX1-R-1 310
Release of Closed Meeting Minutes
Page 2 of 3
EXHIBIT 1
SCHEDULE A-Closed Session Meetings held in 2008 and 2009
Previously Not Released-OR- Partially Released
Now Released in Entirety
SCHEDULE'A
2008 i 2009
8/12/2008-1 1/13/2009-1
8/12/2008-2 1/27/2009
8/26/2008 2/10/2009
9/18/2008 3/17/2009
10/14/2008-1 4/14/2009
10/14/2008-2 4/28/2009
11/25/2008 5/19/2009
6/23/2009
7/14/2009
7/20/2009
10/27/2009
12/8/2009-1
SCHEDULE B -Closed Session Meetings held in 2008 and 2009
Previously Not Released-OR- Partially Released
Now Released Subject to Redactions
SCHEDULE B
2008 Agenda 2009 Agenda
Item s Item s
7/2/2008 4.A.1.,3. 1/13/2009-2 4.A., 5.B.
7/22/2008 3.B., 5.A. 3/24/2009 3.D.
10/28/2008 4.A. 5/26/2009 4.A.
11/11/2008 3.A., B. 6/9/2009 4.A.
12/6/2008 3.A. 7/28/2009 4.A.
12/9/2008 3.A. 9/8/2009 3.
12/15/2008 4. 9/22/2009 3.A., 4.A.
10/13/2009 3.
11/10/2009 4.
1218/2009-2 4.A.