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R-1723 - 05/22/2018 - PURCHASING - Resolutions RESOLUTION 2018-PL-IS-R-1723 A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF INSURANCE BENEFITS FOR EMPLOYEES WHEREAS, the Village provides its employees with health, dental, and life insurance benefits (collectively, "Insurance Plans"); and WHEREAS, the Village currently purchases health insurance coverage, third-party administrator services, and stop loss insurance from BlueCross BlueShield of Illinois (collectively, "BC/BS Plans"); and WHEREAS, the Village currently purchases dental insurance coverage from Delta Dental ("Delta Plan"); and WHEREAS, the Village currently purchases term life insurance coverage from Dearborn National ("Dearborn Plan"); and WHEREAS, the Insurance Plans are up for renewal; and WHEREAS, instead of putting the purchase of the Insurance Plans out to bid or request for competitive proposals, the Village Board has once again retained Vista National Insurance Group, Inc. to market the Insurance Plans to various insurance providers to obtain the most advantageous Insurance Plans for the Village; and WHEREAS, because the Village retained Vista National Insurance Group, Inc. to obtain quotes from various insurance providers, and the Village Board believes that Vista National Insurance Group, Inc. has negotiated for the purchase of Insurance Plans that are advantageous to the Village, Village staff has recommended that the Village waive competitive bidding for the purchase of the Insurance Plans; and WHEREAS, Village staff has recommended the Village Board renew: (i) the BC/BS Plans so that they continue through June 30, 2019; (ii) the Delta Plan so that it continues through June 30, 2019; (iii) and (iv) the Dearborn Plan so that it continues through June 30, 2019 (collectively, "Renewals"); and WHEREAS, the President and Board of Trustees, being fully advised in the premises, have determined that it is in the best interests of the Village and its residents to so waive competitive bidding and to approve the Insurance Plans, all subject to the appropriation of sufficient funds for the Insurance Plans in the future fiscal year; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding requirements for the purchase of the Insurance Plans are hereby waived in accordance with Section 1-7- 4 of the Village Code. Section 3: Authorization of Insurance Plan. The purchase of the Insurance Plans is hereby authorized. Section 4: Execution of Required Documentation. The President, Village Manager, and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all Resolution 2018-PL-IS-R-1723 Approving the Purchase of Insurance Plans Page 2 of 2 documents necessary to complete the purchase of the Insurance Plans pursuant to Section 3 of this Resolution, which documentation shall be in a final form approved by the Village Attorney. Section 5: Effective Date. This Resolution shall be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. APPROVED THIS 22nd day of May, 2018 Gopal G. Lalma ani Village President PASSED THIS 22nd day of May, 2018 Ayes: Trustees: Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: None Absent: Trustee Manzo ATTEST- 0 Charlotte K. Pruss Village Clerk ti