R-1307 - 10/22/2013 - ENGINEERING - Resolutions Supporting Documents ITEM 6.F.3
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AGENDA ITEM
Regular Board of Trustees Meeting
of
October 22, 2013
SUBJECT: 2014 Street Improvement Project—Coolidge Street
—35th Street(east of Route 83)
—Golf Drive
—Village Hall Parking Lot (east quarter)
—Fire Station#2 (by Enterprise Drive)
—Water Reservoir Access Area (by York Road)
Engineering Services Agreement for Design Engineering
with Christopher B. Burke Engineering, Ltd.
FROM: Jim Bosma, P.E., Project Engineer P
BUDGET SOURCE/BUDGET IMPACT: $84,200 from Infrastructure Funds for Roadway
Improvements Account 461-90700
RECOMMENDED MOTION: I move that the Village Board approve the attached
Engineering Services Agreement with Christopher B.
Burke Engineering, Ltd. for the design of the 2014 Street
Improvement Project in the not-to-exceed amount of
$84,200 and approve Resolution R-1307.
Background/History:
Included within the 2013 Budget are funds for the design of the 2014 Street Improvement Project
(please also see attached map). The attached proposal for design engineering by Christopher B.
Burke Engineering (CBBEL) is 9.6% of the estimated cost of $875,000 which is a reasonably
higher percentage than typical for paving projects due to the significant design work involved
with this project's locations. Also, CBBEL's relatively new policy is to take care of testing
sample soils for off-site disposal sites that could receive excavated materials which also
increases the design cost. Each major location also coincidentally has significant areas of
reconstruction along with areas of only simple resurfacing.
Regarding Coolidge Street, we will be addressing significant drainage concerns. Regarding 35th
Street (east of Route 83), we will be addressing possibly widening a couple feet (to a twenty foot
width) along with trying to improve parkway grading concerns that cause the erosion of the stone
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shoulder. Regarding Golf Drive, we will be resurfacing the existing street pavement that
traverses east/west and we will be reconstructing the existing north/south segment asphalt
vehicle path, which is very old and deteriorated, into a much better means of access. Regarding
the Village Hall parking lot, we will be repaving the east quarter of the parking lot which, when
combined with the similar work in 2012, completes the repaving of the east half of the Village
Hall parking lot with likely the remaining west half completed in 2015 or 2016 if necessary.
Finally, the Portland cement concrete drive/parking areas of Fire Station #2 will be patched and
the asphalt access area for one of the Village's drinking water reservoir areas will be repaved.
We anticipate completing the design by February, the bidding in March and the construction in
the summer.
Christopher B. Burke Engineering was first selected during a Request For Qualifications (RFQ)
process two and a half years ago regarding our paving projects. We have had very good success
on three completed paving projects with them in 2011, 2012 and 2013.
Recommendation:
I recommend approving the attached Engineering Services Agreement with Christopher B. Burke
Engineering, Ltd. for design engineering for the 2014 Street Improvement Project.
Last saved by JA2014 Street Improvement Project(14-1106)\2014-Street-Improvement-design-engineering-memo.docx
Last printed 10/14/2013 4:56 PM
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RESOLUTION 2013-ENG-ST-PRJT-R-1307
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK
AND CHRISTOPHER B. BURKE ENGINEERING, LTD
FOR DESIGN SERVICES RELATED TO THE 2014 STREET IMPROVEMENT PROJECT
WHEREAS, the Village has budgeted funds for the design and bidding of the 2014 Street
Improvement Project("Project') in its budget for Fiscal Year 2013; and
WHEREAS, the Village desires to retain an engineer to provide engineering design and bidding
services for the Project("Services"); and
WHEREAS, Christopher B. Burke Engineering, LTD ("Burke") previously provided satisfactory
engineering services to the Village during the design and bidding phases of the 2011, 2012, and 2013
Paving Projects; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Burke desire to enter into and execute an agreement for Burke to
provide the Services to the Village for an amount not to exceed $84,200.00 ("Agreement'), which
Agreement is attached to this Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Burke in substantially the same form as attached
as Exhibit A.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the
Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013-ENG-ST-PRJT-R-1307
Engineering Design Services for 2014 Street Improvement Project
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APPROVED THIS 22nd day of October, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of October, 2013
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#26061041_vl
Resolution 2013-ENG-ST-PRJT-R-1307
Engineering Design Services for 2014 Street Improvement Project
3 of 3
EXHIBIT A
AGREEMENT