R-1278 - 07/09/2013 - ELECTRIC AGGREGATION - Resolutions Supporting Documents OF 0Ak
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AGENDA ITEM
Regular Board of Trustees Meeting
of
July 9, 2013
SUBJECT: Award of Contract—Electric Aggregation Consulting Services
FROM: David Niemeyer, Village Manager
BUDGET SOURCE/BUDGET IMPACT: $10,000 in General Management, Consulting
Services (131-76950)
RECOMMENDED MOTION: I move that the Village Board award a Professional Service
Agreement, subject to attorney and staff review, to the consultant with the best overall
value, The Illinois Community Choice Aggregation Network (ICCAN) for Electric
Aggregation Consulting Services in the amount of $10,000 as indicated on the attached
tabulation. Additionally, the Village Board adopts Resolution 2013-ELEC-AGG-CNSLT-
R-1278, a Resolution Approving and Authorizing a Consulting Services Agreement by and
between the Village of Oak Brook and the Illinois Community Choice Aggregation
Network for Services Related to the Village's Electric Aggregation Program.
Background/History:
The Village's agreement with Integrys Energy Services, Inc., for the supply of electrical energy
will expire on December 30, 2013. A Request for Qualifications and Proposals for Electric
Aggregation Consulting Services to assist the Village with its next Electric Aggregation Program
was posted on the Village website and sent to five (5) companies on Friday, April 26, 2013.
Seven sealed qualification statements were received and opened (see attached tabulation).
The Electric Aggregation Committee reviewed qualification statements and proposals and
conducted interviews. Members of the committee are Trustees Manzo, Yusuf and Wolin, and
Residents Toral Bhansali, Tom Cygan, Ron Maher and Steve Young. The committee
interviewed Belden Energy Solutions, The Illinois Community Choice Network (ICCAN),
NIMEC, and Rock River Energy Services, Co.
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The committee also received and reviewed renewal proposals from Integrys and determined that
the best next steps for the Village are to request qualification statements and proposals for
consulting services, hire a consultant, and conduct the bidding process for electric energy.
Below are indicative renewal prices received from Integrys:
4 month extension at current rates:
Residential— 5.473 cents per kWh
Commercial— 5.45 cents per kWh
4 month extension with new rates:
Residential — 4.99 cents per kWh
Commercial— 5.23 cents per kWh
12 month extension with new rates:
Residential— 5.49 cents per kWh
Commercial—6.08 cents per kWh
Following the interviews, the committee agreed that the qualification statement and proposal
submitted by ICCAN was the best overall fit for the Village. Staff checked references and is
extremely satisfied.
Recommendation:
That the Village Board award a Professional Service Agreement, subject to attorney and staff
review, to the consultant with the best overall value, The Illinois Community Choice
Aggregation Network (ICCAN) for Electric Aggregation Consulting Services in the amount of
$10,000 as indicated on the attached tabulation. Additionally, the Village Board adopts
Resolution 2013-ELEC-AGG-CNSLT-R-1278, a Resolution Approving and Authorizing a
Consulting Services Agreement by and between the Village of Oak Brook and the Illinois
Community Choice Aggregation Network for Services Related to the Village's Electric
Aggregation Program.
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RESOLUTION 2013-ELEC-AGG-CNSLT-AG-R-1278
A RESOLUTION APPROVING AND AUTHORIZING A CONSULTING SERVICES AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND THE ILLINOIS COMMUNITY CHOICE
AGGREGATION NETWORK FOR SERVICES RELATED TO THE VILLAGE'S
ELECTRIC AGGREGATION PROGRAM
WHEREAS, the Village operates an electric aggregation program ("Program") and specialized
expertise is required for certain elements of that Program ("Services"); and
WHEREAS, the Village's Electric Aggregation and Issues Committee ("Committee") solicited
qualifications from consultants to provide that specialized expertise and, after conducting interviews and a
thorough review of the consultants that submitted qualifications, has recommended the Illinois Community
Choice Aggregation Network ("ICCAM') as the consultant most favorable to the Village's needs; and
WHEREAS, the President and Board of Trustees concur with the Committee's recommendation;
and
WHEREAS, the Village and ICCAN desire to enter into and execute an agreement for ICCAN to
provide the Services to the Village for an amount not to exceed $10,000, which agreement is attached
hereto as Exhibit A("Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and ICCAN in substantially the form as attached as
Exhibit A and in a final form approved by the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the
Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
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Resolution 2013-ELEC-AGG-CNSLT-AG-R-1278
Consulting Services for Electric Aggregation
2of3
APPROVED THIS 9th day of July, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 9th day of July, 2013
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
II
Resolution 2013-ELEC-AGG-CNSLT-AG-R-1278
Consulting Services for Electric Aggregation
3 of 3
EXHIBIT A
AGREEMENT