R-1763 - 11/13/2018 - PURCHASING - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
November 13, 2018
SUBJECT: Bulk Deicer Salt
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $98,865 from account #363-61800.
RECOMMENDED MOTION: I move the Village Board approve Resolution R-
1763, and waive further bidding since the State of Illinois and DuPage County have
already conducted the bid process, and authorize staff to issue a purchase order to Cargill
Inc., in the amount of $48,502.50 for 750 tons of deicer salt through the State of Illinois
Joint Purchasing Program, and issue a purchase order to Detroit Salt Company, in the
amount of $50,362.50 for 750 tons of deicer salt from DuPage County’s competitive
bidding.
Background/History: For the past 20 plus years the village has purchased bulk deicer
salt through the State joint purchasing contract. We were limited to one (1) supplier
which, at times, caused availability and delivery issues. The last few years we split our
purchase quantities between the State joint purchasing contract and DuPage County’s
competitive bidding, this split purchase gave us the opportunity to receive salt from two
(2) suppliers.
This upcoming season we are requesting 1,500 tons. We will split this purchase equally
between the State Joint Purchasing and DuPage County’s competitive bidding process.
Recommendation:
Staff recommends the Village Board authorize staff to issue purchase orders to Cargill
Inc. and Detroit Salt Company, for the purchase of deicer salt for the 2018–2019 winter
season.
ITEM 6.C.1
RESOLUTION 2018-PW-SALT-PG-R-1763
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO JOIN IN THE STATE OF ILLINOIS AND DUPAGE COUNTY
PURCHASING PROGRAM S FOR DEICER SALT
WHEREAS, in the past the Village purchased bulk deicer salt through the State of Illinois’ joint
purchasing program; and
WHEREAS, the State’s program limited the Village to one supplier resulting in occasional
availability and delivery issues; and
WHEREAS, the Village previously determined it was is in the best interests of the Village to be
able to purchase bulk deicer salt from more than one supplier and authorized purchases through both the
State and DuPage County’s purchasing programs; and
WHEREAS, DuPage County has conducted a competitive bid process for the supply of bulk
deicer salt resulting in an agreement with Detroit Salt Company; and
WHEREAS, the State of Illinois’ joint purchasing program conducted similar competitive bidding
resulting in an agreement with Morton Salt, Inc.; and
WHEREAS, pursuant to Section 1-7-10 of the Oak Brook Village Code, the Village has authority
to join with other units of government in cooperative purchasing plans when the best interests of the
Village would be served thereby; and
WHEREAS, because both the State of Illinois and DuPage County competitively bid the award of
contracts for bulk deicer salt it would not benefit the Village to, at this time, seek competitive bids;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase Orders. The President and Board of Trustees hereby
authorize the Village Manager to issue purchase orders:
A. For 400 tons of deicer salt from Morton Salt, Inc. pursuant to the State of Illinois’ joint
purchasing program in an amount not to exceed $20,000; and
B. For 400 tons of deicer salt from Detroit Salt Company pursuant to competitive bids
obtained by DuPage County in an amount not to exceed $20,596.
Section 3: Waiver of Competitive Bidding. The Village authorizes the adoption of this
Resolution and the issuance of the purchase orders without the need for competitive bidding because the
Village is satisfied with the competitive bidding procedures performed by the State of Illinois and DuPage
County.
APPROVED THIS ___________ day of November, 2018
Gopal G. Lalmalani
Village President
PASSED THIS ______ day of November, 2018
Resolution 2018-PW-SALT-PG-R-1763
Purchase Orders for Bulk Deicing Salt
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Ayes: ___________________________________________________________
Nays: ___________________________________________________________
Absent: __________________________________________________________
ATTEST:
_____________________________________
Charlotte K. Pruss
Village Clerk
4849-7055-8330, v. 1