R-1740 - 08/14/2018 - SPORTS CORE - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
August 14th, 2018
SUBJECT: Award of Contract- Golf Course Cart Path Paving
FROM: Sean Creed, Golf Course Superintendent/Manager
BUDGET SOURCE/BUDGET IMPACT: $32, 245.80 in Program #831 (Golf Club
Capital)
RECOMMENDED MOTION:
I move that the Village Board award a contract to the lowest responsive and responsible
bidder, J&R 1st in Asphalt, Inc., Hickory Hills, Illinois, for Golf Course Cart Path Paving
at a unit cost of $89.20 per ton (estimated tons 361) for an estimated total project price of
$32,245.80. Additionally, I move that the Village Board approved Resolution R-1740.
Background/History:
A solicitation for bids for the Golf Course Cart Path Paving Project was posted on Village
website and sent to four (4) companies on Wednesday, May 23, 2018. Six (6) sealed bids
were received and opened on Wednesday, June 6, 2018 (see attached bid tabulation). Staff
received and reviewed references for J&R 1st in Asphalt, Inc. and is satisfied.
The project calls for the paving of approximately 40,000 square feet of 8 ½ foot wide cart
paths. The areas to be paved are holes #1, #1 green, #10, #11, #13, #13 fwy trap, #15, #16,
and #9. The cart paths were put in the early 1990’s and are now in need of an overlay.
There are many areas of transition from green to tee and fairway to greens that have become
crumbly with several pothole fixes. Some areas of the cart paths have never been paved
just a stone base was applied, with this plan we hope to finish those areas. In addition we
hope to overlay various sections of the system in the next 4 years.
The 2018 Budget includes $25,000 related to cart path replacement. The overage will be
made up from savings on the new Golf Club sign ($15,000 budget vs. $4,400 actual).
sc
ITEM 6.D.2
BOT AGENDA Page 2
Recommendation:
I move that the Village Board award a contract to the lowest responsive and responsible
bidder, J&R 1st in Asphalt, Inc., Hickory Hills, Illinois, for Golf Course Cart Path Paving
at a unit cost of $89.20 per ton (estimated tons 361) for an estimated total project price of
$32,245.80. Additionally, I move that the Village Board approved Resolution R-1740.
2018 CART PATH PAVING PROJECT
J:\SPREADOC\2018 Tabs\2018 Cart Path Paving
J&R 1ST TROCH-MCNEIL MATTHEW MANEVAL PROFESSIONAL PAVING KEE
IN ASPHALT, INC.PAVING CO., INC.PAVING, INC.CONSTRUCTION CO., INC.& CONCRETE CO., INC.CONSTRUCTION LLC
UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
Bituminous Concrete Estimated
Surface Course Mixture C Tons
Class 1, Type 3 361.5 89.20$ 32,245.80$ 117.57$ 42,501.56$ 130.00$ 46,995.00$ 50.75$ 18,346.13$ 176.40$ 63,768.60$ 343.01$ 123,998.12$
RESOLUTION 2018-PP-CNTRCT-R-1740
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION
OF A GOLF COURSE CART PATH PAVING CONTRACT BETWEEN THE VILLAGE
OF OAK BROOK AND J&R 1ST IN ASPHALT, INC.
WHEREAS, the Village of Oak Brook (“Village”) desires to pave approximately
40,000 square feet of 8 ½ foot wide cart paths as part of the Golf Course Cart Paving
Project (“Work”); and
WHEREAS, the Village solicited bids for the completion of the Work, pursuant to
which the Village received six bids; and
WHEREAS, J&R 1st in Asphalt, Inc., of Hickory Hills, Illinois ("J&R 1st in Asphalt"),
is the lowest responsive and responsible bidder for the completion of the Work; and
WHEREAS, the Village and J&R 1st in Asphalt desire to enter into and execute a
Contract for the completion of the Work in an amount not to exceed $32,245.80
("Contract"), which Contract is attached to this Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the
best interest of the Village to enter into the Contract with J&R 1st in Asphalt;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and
made a part of, this Resolution as the findings of the President and Board of Trustees of
the Village of Oak Brook.
Section 2: Approval of the Contract. The President and Board of Trustees
hereby approve the Contract by and between the Village and J&R 1st in Asphalt in
substantially the same form attached to this Resolution as Exhibit A, and in a final form
acceptable to the Village Attorney.
Section 3: Authorization and Execution of the Contract. The Village Manager
and Village Clerk shall be, and hereby are, authorized to execute the Contract on behalf
of the Village after receipt of the final Contract fully executed by J&R 1st in Asphalt.
Section 4: Effective Date. This Resolution shall be in full force and effect upon
passage and approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2018-PP-CNTRCT-R-1740
Award of Contract for the Golf Course Cart Paving Project
Page 2 of 3
APPROVED THIS _____ day of ______________, 2018.
Gopal G. Lalmalani
Village President
PASSED THIS _____ day of ______________, 2018.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2018-PP-CNTRCT-R-1740
Award of Contract for the Golf Course Cart Paving Project
Page 3 of 3
4837-9939-5438, v. 1
3
EXHIBIT A
CONTRACT
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