R-1703 - 02/13/2018 - PURCHASING - Resolutions Supporting Documents
AGENDA ITEM
Regular Board of Trustees Meeting
February 13, 2018
SUBJECT: Award of Contract – Zoll X Series Manual Monitor/Defibrillator
FROM: Barry Liss, Fire Chief
BUDGET SOURCE/BUDGET IMPACT: $35,200 found in Emergency Medical Services,
Equipment Replacement 731-90200.
RECOMMENDED MOTION: I move that the Village Board waive further
bidding, since National Purchasing Partners, a cooperative purchasing entity, has
already conducted the bid process, with an additional cooperative volume
purchasing discount provided through the local efforts of Silver Cross Emergency
Medical Services, representing local area affiliates and issue a purchase order to Zoll
Medical Corporation, Chelmsford, MA, for one (1) X Series Manual
Monitor/Defibrillator plus accessories, for a net amount after trade-in, of $30,679.24
(see attached). Additionally, that $1,559.76 be authorized to purchase any
necessary incidentals and mounting hardware.
Background/History:
Cardiac monitoring, electrocardiogram (ECG) interpretation and the ability to quickly deliver a
therapeutic dose of electrical current (defibrillation) to a life-threatening cardiac dysrhythmia is
a fundamental Advanced Life Support (ALS) skill that is frequently used in the pre-hospital
setting by paramedics. Effective cardiac monitoring of a potential cardiac patient’s heart
rhythm, the ability to detect changes that could be life-threatening, and the capability of
providing early defibrillation are of the utmost importance toward a favorable outcome of a
sudden cardiac related illness, heart attack or cardiac arrest.
Our paramedics are taught how to interpret and properly treat a wide variety of cardiac rhythms
in an attempt to stabilize the patient prior to being transported to the hospital. Providing that
level of care requires the use of very specialized equipment, such as our technically advanced
monitor/defibrillators.
The “Zoll” brand monitor/defibrillators are currently owned and operated by the d epartment. They
have been previously evaluated and compared against other manufactured models and brands, and
are continuously determined to be a favored device providing extremely reliable, dependable and
effective service with state-of-the-art functionality. In our ability to provide the highest level of
care, it is critical that we maintain similarity and functionality of our specialized equipment, thereby
guaranteeing our personnel will be knowledgeable and comfortable when operating on the scene of
an emergency. Satisfied with the quality and ease of operation, the “Zoll” monitor/defibrillator is a
well known and respected product worldwide in the pre-hospital and hospital setting, as well as the
military.
Our oldest unit, purchased in 2004 has reached and exceeded its useful life span. As
part of our ongoing commitment to our capital equipment improvement program, in
conjunction with the recommendation of the products manufacturer, advancements in
the level of prescribed treatment and improvements in today’s softw are and hardware
components, it has become necessary for the replacement of the existing unit.
Unlike the older model, the new monitor/defibrillator will provide similar features but with the
addition of transcutaneous pacing capable, measuring oxygen saturation (SpO2), carbon
monoxide saturation (SpCO), end tidal carbon monoxide (ETCO2), 12-Lead ECG capable, and
automatic blood pressure monitoring.
Taking full advantage of cooperative purchasing, consortium bidding and pricing conducted and
received through National Purchasing Partners represents a 20% discount from the manufacturer’s
list price. Additionally, as a local affiliate, we are able to take advantage of an area wide volume
discounting cooperative spearheaded by the Silver Cross Emergency Medical System located in
New Lenox Illinois representing an additional 8% discount for a total discounted price of 28%.
Delivery is expected approximately 30- 45 days upon receipt of the order. Additionally, the older
unit represents a trade-in value of $1,000, which has been applied to the total purchase price of the
quote. Lastly, there will be a need to purchase necessary incidental cables and mounting hardware
not to exceed the remaining budgeted fund balance.
Recommendation:
That the Village Board waive further bidding, since National Purchasing Partners already
conducted the bid process, and take advantage of a cooperative volume purchase through
the Silver Cross Emergency Medical Services, issue a purchase order to Zoll Medical
Corporation, Chelmsford, MA, for one X Series Manual Monitor/Defibrillator plus accessories
in the amount of $30,679.24. Additionally, an amount not to exceed $1,559.76 is authorized to
purchase the necessary incidentals and mounting hardware.
RESOLUTION 2018-FD-PG-EQ-R-1703
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF A MONITOR/DEFIBRILLATOR
WHEREAS, monitors and defibrillators are part of the essential equipment used in Village
ambulances to provide life-saving medical care; and
WHEREAS, the Village is scheduled to replace a 2004 monitor/defibrillator used in Village
ambulances (collectively, "Replacement Equipment"); and
WHEREAS, the 2018 budget includes: (i) $35,200 for emergency medical services and
equipment replacement; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, National Purchasing Partners, through its cooperative purchasing program, sought
bids for Replacement Equipment and identified Zoll Medical Corporation, of Chelmsford, Massachusetts
("Zoll"), as the lowest responsible bidder; and
WHEREAS, because National Purchasing Partners already conducted competitive bidding
processes for the purchase of the Replacement Equipment, the Village staff has recommended that the
Village waive competitive bidding and approve the purchase of the Replacement Equipment from Zoll for
a total amount not to exceed $35,200; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Replacement Equipment;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement Equipment are hereby waived in accordance with
Section 1-7-4 of the Village Code.
Section 3: Authorization of Purchase of Replacement Equipment. The purchase of the
Replacement Equipment from Zoll in a total amount not to exceed $35,200 is hereby authorized.
Section 4: Execution of Required Documentation. The Village President and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchase pursuant to Section 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2018-FD-PG-EQ-R-1703
Approving the Purchase of
Monitor/Defibrillator
Page 2 of 2
APPROVED THIS 13th day of February, 2018.
Gopal G. Lalmalani
Village President
PASSED THIS 13th day of February, 2018.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk