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R-1704 - 02/13/2018 - ENGINEERING - Resolutions Supporting DocumentsBOT AGENDA Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 A G E N D A I T E M Regular Board of Trustees Meeting of February 13, 2018 SUBJECT: Professional services Agreement with Kluber Architects & Engineers, for Electrical Engineering Services for the Oak Brook Bath and Tennis Club House. FROM: Doug Patchin, Director of Public Works BUDGET SOURCE/BUDGET IMPACT: $ 32,900 from account # 421-90400 RECOMMENDED MOTION: I move that the Village Board adopt and authorize the execution of a professional service agreement with Kluber Architects & Engineers, for Electrical Engineering Services for the Oak Brook Bath and Tennis Club House. Background/History: In 1991 the original electrical service to the Bath and Tennis Clubhouse was upgraded and a small emergency generator was added. This standby emergency generator provided backup power to the existing building HVAC, limited lighting and outlet receptacles. In 2001 a remodeling and expansion project was completed, this included the poolside snack bar, enlarging the banquet facilities, expanding the kitchen and adding additional HVAC units. At this time a second electric service was installed to supply the additions, kitchen and new walk-in units. Last year during a wedding reception, the Bath and Tennis experienced a ComEd power disruption. The power outage caused the wedding guest to experience no power for the wedding band, or disc jockey and caused limited lighting throughout the building including the kitchen and bathroom facilities. BOT AGENDA Page 2 Kluber Architects & Engineering was contracted to review the existing electric service and to make possible recommendations to upgrade the electric service and better utilize the emergency standby generator. What Kluber found was, when upgrades and remodeling projects were designed the electric service was designed for the specific project at that time. Neither electric service is large enough to supply the entire building needs, the generator is undersized and cannot operate the major functions at the Bath and Tennis. The major functions include the pool, banquet facility lighting, the kitchen, walk-in refrigerators and HVAC units. Project Scope: The proposed project design will result in plans, specifications and construction contract administration for a project which will correct electrical inefficiency at the Bath and Tennis. • Install a single 233kW natural gas emergency backup generator. The new generator will have the capacity to operate the entire Bath and Tennis facility including the pool, kitchen and HVAC units. • Update the 2001 service, rebuild the service equipment to create a single service feed which also will incorporate the emergency generator and load transfer capabilities. • Demolish the original service and install a feeder distribution trenched over from the updated service. This will combine the two (2) service feeds into one building service feed. • Demolish and remove the existing 1991 generator. The estimated budget for this project, including design fees and contingencies is $281,000, with a project duration of eleven months. Recommendation: Staff recommends that the Village Board authorizes execution of a professional services agreement with Kluber Architects & Engineers, for Electrical Engineering Services for the Oak Brook Bath and Tennis Club House. ęČĝĐČĞçĖčçĊĖĕěęĈĊěĚ ޱ ˘ ˘ ěįĹĬĬïúɺ ðĖĹİĮİĵĨøúóøĀĵĬīçĩŀçĶĻįĬĹçķĨĹĻŀ ĖĹĳĮİįĨĳçķĹĖĽĳīĬīîĻĖçĺĻĨĭčĻĴĬĴĩĬĹçčĶĹçĖĻįĬĹçķĨ޲ Ķ೔ ĮİĵĨĳçķĹ˔ĽİīĬīéĶ࣐ īĨĳçčĳĳĬĺ ċĨĻĬöøĵİĻİĨĳĺ ċĨĻĳöøįİĻİĨĳĺ ċĨĻĬöøĵİĻĳĨĳĺ ɾ ଭ Vitlage qf oak Brook I Approved by Eoard of Trustees - Date/lnitlalsi_ RESOLUTION 2018-ENG-ELEC-B&T-AG-R-1704 A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND KLUBER ARCHITECTS AND ENGINEERS FOR ELECTRICAL ENGINEERING SERVICES RELATED TO AN EMERGENCY GENERATOR AT THE BATH AND TENNIS CLUBHOUSE WHEREAS, the Village contracted with Kluber Architects and Engineers (“Kluber”) to review the existing electric service and to make possible recommendations to upgrade the electric service and emergency generator at the Bath and Tennis Clubhouse (“Clubhouse”); and WHEREAS, Kluber is providing the professional services required for developing the construction documents, bidding phase, and construction administration for the new generator at the Bath and Tennis Clubhouse (“Services”); and WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act"), 50 ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the notice, evaluation, and selection procedures set forth in the Act for engineering services provided by engineers who have a satisfactory relationship with the Village; and WHEREAS, the Village and Kluber desire to enter into and execute an agreement for Kluber to provide the Services to the Village for an amount not to exceed $32,900.00 ("Agreement”), which Agreement is attached to this Resolution as Exhibit A; and WHEREAS, the President and Board of Trustees have determined that it is in the best interest of the Village to enter into the Agreement; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of Agreement. The President and Board of Trustees hereby approve the Agreement with Kluber for the Services in substantially the same form as attached as Exhibit A and in a final form approved by the Village Attorney. Section 3: Authorization and Execution of Agreement. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the Agreement between the Village after receipt of the final Agreement fully executed by Kluber. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2018-ENG-ELEC-B&T-AG-R-1704 Authorizing Agreement with Kluber, Inc. For Engineering Services Re: Emergency Generator at the B&T Page 2 of 3 2 APPROVED THIS 13th day of February, 2018 Gopal G. Lalmalani Village President PASSED THIS 13th day of February, 2018 Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk Resolution 2018-ENG-ELEC-B&T-AG-R-1704 Authorizing Agreement with Kluber, Inc. For Engineering Services Re: Emergency Generator at the B&T Page 3 of 3 3 EXHIBIT A AGREEMENT