R-1773 - 01/08/2019 - SPORTS CORE - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 8, 2019
SUBJECT: Sports Core/Salt Storage Drainage Improvements, the Bath and Tennis
Circle and Drive-Up Reconstruction and Improvements
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $2,885,165 from Drainage Improvements,
#364-9080.
RECOMMENDED MOTION: I move the Village Board award a contract to Burke
LLC, Rosemont, Illinois, in the amount of $2,885,165, and approve Resolution R-1773
subject to final attorney review. A Construction Management Contract for Designer-Led
Design-Build of the Storm Sewer Improvements at the Bath and Tennis Club, the B&T
Circle and Drive-Up Road Reconstruction, Drainage Improvements and Site Work for the
Salt and Combined Storage Facility.
Background/History:
We had postponed the Bath & Tennis Club Circle and Drive-Up Road Reconstruction
while we reviewed the storm water drainage issues around the Bath & Tennis Club and in
the area of the proposed Salt and Storage Facility. We have combined these projects to
obtain a better price for the underground drainage and site work. These projects will correct
the drainage issues in the B&T Circle, around the Pool and around the Golf Maintenance
building. The Salt and Storage Facility will clean up and combine multiple storage and
spoil sites around the property. This drainage area will include a storm water drainage
system that would contain any potential run off before it enters into DuPage County Storm
sewers or the Salt Creek Floodplain.
The Bath and Tennis Circle Reconstruction will include Brick Pavers in the circle as a
Permeable Surface, the landscape within the circle and the area in front on the B&T were
designed as Best Management Practice (BMP) to help control storm water runoff.
ITEM 6.E.5
BOT AGENDA Page 2
Below is the breakdown of fees associated with this contract.
Salt Storage Facility
Grading, Roadway, and Site Work $1,375.000
Underground Utilities (Storm Sewer & Water Main) $ 350,000
Wetland Bank Maintenance $ 25,000
Construction Management $ 140,000
General Conditions (Insurance OH and Profit) $ 87,500
$1,977,500
Bath & Tennis Entrance Improvements
Concrete Work $ 85,000
Asphalt Pavement and Reflective Markings $ 42,000
Permeable Concrete Unit Pavers and Shoulder $ 190,000
Radiant Heating (Beneath Sidewalk and Pavers) $ 42,500
Drainage Improvements $ 235,000
Landscaping Improvements $ 30,000
Electric and Decorative Lighting Bollards $ 46,000
Construction Management $ 53,640
General Conditions (Insurance OH and Profit) $ 33,525
$ 757,665
Owner Allowance 5% $ 150,000
Total Contract Price $2,885,165
This project will be paid through the Village’s Drainage Improvement fund.
Recommendation:
That the Village Board award a contract to Burke LLC, Rosemont, Illinois, in the amount
of $2,885,165, and approve Resolution R-1773 subject to final attorney review. A
Construction Management Contract for Designer-Led Design-Build of the Storm Sewer
Improvements at the Bath and Tennis Club, the B&T Circle and Drive-Up Road
Reconstruction, Drainage Improvements and Site Work for the Salt and Combined Storage
Facility.
RESOLUTION 2019-SC-B&T/-ENG-AG -R-1773
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND BURKE LLC FOR SPOTS CORE DRAINAGE
IMPROVEMENTS AND BATH & TENNIS CIRCLE DRIVE RECONSTRUCTION
WHEREAS, the Village of Oak Brook (the “Village”) wishes to reconstruct the Bath & Tennis
Circle and access road and undertake certain stormwater improvements in and around the Bath & Tennis
property and the proposed salt storage facility (the “Services”); and
WHEREAS, Burke LLC (“Burke”) previously provided satisfactory engineering design services to
the Village; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act"), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Burke desire to enter into and execute an agreement for Burke to
provide the Services to the Village for an amount not to exceed $2,885,165.00 ("Agreement”), which
Agreement is attached to this Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Burke in substantially the same form as attached
as Exhibit A, and in a final form approved by the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by Burke.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS ___________ day of January, 2019
Gopal G. Lalmalani
Village President
PASSED THIS ______ day of January, 2019
Ayes: ___________________________________________________________
Nays: ___________________________________________________________
Absent: __________________________________________________________
Resolution 2019-SC-B&T-ENG-AG-R-1773
Agreement with Burke, LLC
2 of 2
ATTEST:
_____________________________________
Charlotte K. Pruss
Village Clerk
4849-7055-8330, v. 1