R-1774 - 01/08/2019 - BATH & TENNIS - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 8, 2019
SUBJECT: Award of Contract –Mid-America Pool Renovation, Inc., for the installation
of new Stainless Steel Gutters and INTER-GLASS Pool re-surfacing of the Bath and
Tennis Pool.
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $750,000 is budgeted in Swimming Operations,
Structural Improvements #812-90400.
RECOMMENDED MOTION: I move that the Village Board waive bidding and award
a contract to Mid-America Pool Renovation, Inc., Grandview, MO in the amount of
$728,958. and approve Resolution R-1774, subject to final attorney review.
Background/History:
During the 2018 pool season staff noticed that we were losing water in the pool at a rate
of 8,000 gallons per day. Before the season ended we contracted with a leak detection
company to check the interior of the pool under water for leaks, a few were found but
nothing drastic. After the pool closed for the season we drained the pool half way and
placed blue dye into the filtration gutter and filled them with water, within 1 hour the dye
started to be visible along the bottom of the pool where the walls meet the floor and along
the cold joints on the walls and floor, (the cold joint is between two separate concrete
pours) within 30 minutes the all joints were showing blue dye leaking into the pool. Over
a matter of hours, the entire pool was blue.
Staff obtained multiple estimates for pool repairs using concrete, plaster and fiberglass
spot patching with no guaranty to a total reconstruction of the pools estimated at
$3,991,533.
Mid-America Renovation was another company we contacted to look at the pool, they
were highly recommended by multiple pool maintenance companies and the Park
District.
ITEM 6.E.6
BOT AGENDA Page 2
After inspecting the pool Mid-America recommended INTER-GLASS coating, a strong
flexible coating that uses Polymeric materials to create a deep penetrating and sealing
Protective Barrier System, along with fully bonded, seamless closed-coat water
containment system that becomes an integral part of the pool and carries a 25-Year
Limited Warranty.
The INTER-GLASS coating is applied in a multi-step process.
1.Clean pools using 40,000 psi. Ultra High Pressure Water Jetting to remove
existing paint.
2. Remove all hollow lifted or blistered areas.
3. Hydro-blasting 5,000 psi. water blasting to completely clean the prepared pool
surface.
4. Installation of a penetrating rubber modified barrier system that bonds and seals
the pool shell.
5. Stress and structural crack repair as needed.
6. Install contrasting color highlight tiles to demark the edge.
7. Install the new tiled racing lines, targets and transition lines on the lap pool.
8. The final phase is a multi-part process that ensures a strong pool surface. The
INTER-GLASS gel and fabric is hand applied to ensure custom fit, strength
and consistency. It chemically bonds to the penetrating resin and becomes part
of the pool shell.
Recommendation:
Staff recommends that the Village Board waive bidding and award a contract to Mid-
America Pool Renovation, Inc., Grandview, MO in the amount of $728,958. and approve
Resolution R-1774, subject to final attorney review.
RESOLUTION 2019-SC-B&T/P-R-1774
A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE EXECUTION OF A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK AND MID-
AMERICA POOL RENOVATION, INC. TO PROVIDE BATH & TENNIS POOL REPAIRS
WHEREAS, the Village of Oak Brook (the “Village”) wishes to repair certain leaks and other
deficiencies associated with the pool located on the Village’s Bath & Tennis Club property (the “Work”);
and
WHEREAS, the Village obtained estimates from several vendors to complete the Work using a
variety of different materials and methods; and
WHEREAS, Mid-America Renovation, Inc., (“Mid-America”) provided a quote to complete the
Work using a system known as Inter-Glass Coating in an amount not to exceed $728,958.00; and
WHEREAS, the Village finds that the Inter-Glass Coating system proposed by Mid-America is
best suited to successfully complete the Work; and
WHEREAS, pursuant to Section 1-7-4A of the Oak Brook Village Code, the Village has authority
to waive competitive bidding by a vote of two-thirds (2/3) of the village trustees then holding office; and
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding. The Board of Trustees authorizes the adoption of
this Resolution without the need for competitive bidding, and finds that Mid-America is the lowest
responsive and responsible bidder.
Section 3: Approval of Agreement. The President and Board of Trustees hereby approve
the Agreement by and between the Village and Mid-America in substantially the same form as attached
as Exhibit A, and in a final form approved by the Village Attorney.
Section 4: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by Mid-America.
Section 5: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS ___________ day of January, 2019
Gopal G. Lalmalani
Village President
PASSED THIS ______ day of January, 2019
Ayes: ___________________________________________________________
Nays: ___________________________________________________________
Absent: __________________________________________________________
Resolution 2019-SC-B&T/P-R-1774
Agreement with Mid-America Pool Renovation, Inc.
2 of 2
ATTEST:
_____________________________________
Charlotte K. Pruss
Village Clerk
4849-7055-8330, v. 1