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R-1780 - 02/12/2019 - AGREEMENTS - Resolutions Supporting DocumentsLast saved by Sean Creed C:\Users\screed\Desktop\trustee Agenda Memos\2018 Agenda\2018 Eclipse Memo - memo doc.docx Last printed 12/18/2017 12:43 PM AGENDA ITEM Regular Board of Trustees Meeting of February 12th, 2019 SUBJECT: Sports Core Field 3 Usage - Eclipse Select Soccer Club Tournaments FROM: Sean Creed/ Golf Course Superintendent/Manager BUDGET SOURCE/BUDGET IMPACT: 816 - Open Fields ($5250.00) RECOMMENDED MOTION: I move that the Village Board approve Resolution 2019- SC-AG-EX-R-1780 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND ECLIPSE SELECT SOCCER CLUB, INC. TO ALLOW THE USE OF A SPORTS CORE SOCCER FIELD Background/History: The Sports Core has historically been the venue for a spring soccer tournament. The dates requested for this year’s spring event are Friday, April 26, 2019 through Sunday, April 28th, 2019. The Eclipse Select Soccer Club, Inc. has been the primary user of the Sports Core’s soccer fields without incident and the owners of the soccer goals. The fee for the spring event is $5250.00. Recommendation: I recommend that this resolution and usage agreement with Eclipse Select Soccer Club, Inc. be approved. sc ITEM 5.C.1 RESOLUTION 2019-SC-AG-EX-R-1780 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND ECLIPSE SELECT SOCCER CLUB, INC. TO ALLOW THE USE OF A SPORTS CORE SOCCER FIELD WHEREAS, Eclipse Select Soccer Club, Inc. (“Eclipse”) has requested to use Field 3 located within the Village’s Sports Core (“Field 3”) to host a youth soccer tournament from April 26, 2019 through April 28, 2019 in return for paying the Village a license fee; and WHEREAS, Eclipse has used the soccer fields located within the Village’s Sports Core in the past without incident; and WHEREAS, the Village and Eclipse desire to enter into and execute an agreement allowing Eclipse to use Field 3 for the soccer tournament (“Agreement”); and WHEREAS, the Village supports youth participation in safe and supervised athletic activities within the Village; and WHEREAS, the President and Board of Trustees have determined that it is in the best interests of the Village to enter into the Agreement in a final form as approved by the Village Attorney; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of the Agreement. The President and Board of Trustees hereby approve the Agreement by and between the Village and Eclipse in substantially the same form as attached as Exhibit A. Section 3: Authorization and Execution of the Agreement. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the Agreement in substantially the same form as attached hereto as Exhibit A after receipt of the final Agreement fully executed by Eclipse. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2019-SC-AG-EX- R-1780 Agmt. w/Eclipse Soccer Page 2 of 3 APPROVED THIS 12th day of February, 2019 Gopal G. Lalmalani Village President PASSED THIS 12th day of February, 2019 Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk REVIEW OF CoNTRACrS Type of Contracti Account Numb*: f-'l Under f2o,OOO E $zo,ooo-*goo,ooo EJ $5oo,oor - $r,boo,ooo n Overgt,Ooo,ooo Neme:μ 物 磁グ oau: p-11-1 Three(1)o∥gina:s signed by other party Or:g:nal prOvlded to staFF member fo「Other party Orig:■8'prOV:ded to omcl●:日 les Date/1n:tlal, Date/1nltla:s Date/1n:t:●is vtttrseofoalBrook fA@