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R-1785 - 02/26/2019 - COMMITTEE - Resolutions RESOLUTION 2019- LTSPA-CMTE-R-1785 A RESOLUTION ESTABLISHING THE VILLAGE OF OAK BROOK LONG TERM STRATEGIC PLANNING ADVISORY COMMITTEE WHEREAS, the Village of Oak Brook, Illinois ("Village") is an Illinois municipal corporation organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1, et seq.; and WHEREAS, the Village wishes draw on its deep pool of resident talent to identify and evaluate innovated approaches designed to ensure the Village's long term success; and WHEREAS, the Village desires to create a Long Term Strategic Planning Advisory Committee ("Committee") to provide advice to the Village President and Board of Trustees on questions and issues referred to the Committee in accordance with this Resolution; and WHEREAS, the Village President and Board of Trustees wish to establish the Committee as a formal committee of the Village and to set forth its structure and general powers within this Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DUPAGE AND COOK COUNTIES, ILLINOIS, as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Committee Established. The Long Term Strategic Planning Advisory Committee is hereby established. The Committee shall be advisory in nature to the Village President and Board of Trustees. Section 3: Purpose. The Committee's purpose shall be to provide advice and recommendations to the Village President and Board of Trustees concerning: a) economic development in the Village, including, without limitation, housing and school district matters; b) Village finances, including, without limitation, Sports Core finances; and c) other issues referred to the Committee by the Village President and Board of Trustees. Section 4. Committee Term. The Committee shall terminate and disband on February 26, 2020. The Board of Trustees may extend the Committee's term by amending this Resolution by a majority vote. Section 5: Membership. The Committee shall consist of twelve (12) members appointed by the Village President and confirmed by the Board of Trustees. Each member shall be a Village resident. Section 6. Officers. The Village President may designate all officers necessary to undertake the Committee's work, including, without limitation, a chairperson or co-chairpersons and a secretary. With the assistance of the Village Manager or his designee, the secretary shall keep a record of all recommendations, proceedings, and actions taken by the Committee. If no chairperson is present at a meeting, the Committee shall vote to select a member to serve as acting chairperson for that meeting. Each officer's term shall expire upon the expiration of the term of the member that is holding the office in question. Section 7. Membership Term. Each member of the Committee shall serve until February 26, 2020, or, if the Board of Trustees extends the Committee's term beyond February 26, 2020, until a successor member is appointed and confirmed. The term of any successor member appointment shall be one (1) year or until the Committee is terminated or disbanded, whichever occurs first. Section 8. Vacancies. When there are membership vacancies on the Committee, a successor member shall be appointed and confirmed in accordance with Resolution Section 5 to serve the remainder of the vacating member's term. Section 9. Reporting. By no later than August 27, 2019, the Committee shall provide the Village President and Board of Trustees a written report detailing the progress the Committee has made, any interim recommendations concerning the Committee or its work, and the Committee's action plan for the following six (6) months. By no later than February 26, 2020, the Committee shall provide the Village President and Board of Trustees a written report summarizing the Committee's work, findings, and recommendations concerning matters reviewed by the Committee. Section 10. Committee Support. The Committee shall be supported by the Village Manager and the Village President. The Village President shall serve as the Committee liaison. All communication from the Committee to the Village shall be directed only to the Village Manager and Village President. The Committee and its members may only contact Village staff, other than the Village Manager, with the prior express approval of the Village Manager or the Village President. Section 11. Authority. The Committee shall be a committee of the Corporate Authorities and shall serve strictly as a recommending body to the Village President and Board of Trustees. The Committee may expend no monies except those expressly approved by the Corporate Authorities. Section 12. Meetings. The Committee shall meet as often as is necessary to carry out its obligations. Section 13. Rules. The Committee shall be subject to the Open Meetings Act, the Freedom of Information Act, and any rules for the conduct of meetings adopted by the Corporate Authorities. Section 14: Conflict. All resolutions and parts of resolutions in conflict with this Resolution are hereby repealed. Section 15: Severability. If any part, subsection, or clause of this Resolution shall be deemed to be unconstitutional or otherwise invalid, the remaining sections, subsections and clauses shall not be affected thereby. Section 16: Effective Date. This Resolution shall be in full force and effect following its passage and approval as required by law. 2 r APPROVED THIS 261h Day of February, 2019 Gopal G. Lalmalani Village President PASSED THIS 261h Day of February, 2019 Ayes: Trustees Baar, Cuevas, Manzo, Siayed, Tiesenga, Yusuf Nays: None Absent: None ATTEST: GC OF UAB' P & v �® a Charlotte K. Pruss 3o Village Clerk 4815-4575- CID ' 94,E C0UNiV 3