R-1805 - 05/28/2019 - TRAFFIC - Resolutions Supporting DocumentsBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
May 28, 2019
SUBJECT: Award of Contract – 2019 Traffic Control and Street Lighting System
Maintenance
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $150,935.00 in Program 362-71500 for 2019
RECOMMENDED MOTION: I move that the Village Board award a four-year contract
for Traffic Control and Street Lighting System Maintenance, subject to final attorney
review, to the proposer with the best overall value, Lyons Electric Company, Inc.,
LaGrange, Illinois, for the lump sum cost of $73,440.00 and the unit prices for
miscellaneous work as indicated on the attached bid tabulation, and approve Resolution R-
1805.
Background/History:
A solicitation for proposals for Traffic Control and Street Lighting System Maintenance
was posted on the Village website and sent to five (5) companies on Wednesday, May 1,
2019. Three (3) sealed proposals were received and opened on Wednesday, May 15, 2019.
After staff review, it was determined that Lyons Electric Company, Inc. was the company
that offered the best overall value for these services. Lyons Electric Company, Inc. was
our vendor for Traffic Control and Street Lighting Maintenance most recently from 2013
– 2016, completed many other miscellaneous jobs for the Village in the past, and has
performed adequately.
For the signalized intersections, the services rendered will include: routine inspections
(twice a month), maintenance of all electrical and electronic components, annual
replacement of all signal lamps, 24-hour emergency response, cable locating with fixed
pricing for labor and equipment, established percentage markup for material, and an
established percentage mark-up for materials for items such as knockdowns due to
vehicular accidents.
ITEM 8.C.2
BOT AGENDA Page 2
Recommendation:
That the Village Board award a four-year contract for Traffic Control and Street Lighting
System Maintenance, subject to final attorney review, to the proposer with the best overall
value, Lyons Electric Company, Inc., LaGrange, Illinois, for the lump sum cost of
$73,440.00 and the unit prices for miscellaneous work, as indicated on the attached bid
tabulation, and approve Resolution R-1805.
2019 Traffic Control and Street Lighting System Maintenance Proposal Tabulation
J:\SPREADOC\2019 Tabs\Traffic Control and Street Lighting System Maintenance
MAINTENANCE FOR PER LOC.MONTHLY ANNUAL PER LOC.MONTHLY ANNUAL PER LOC.MONTHLY ANNUAL
12 INTERSECTIONS PER MO.TOTAL TOTAL PER MO.TOTAL TOTAL PER MO.TOTAL TOTAL
2019-2020 120.00$ 1,440.00$ 17,280.00$ 133.10$ 1,597.20$ 19,166.40$ 173.00$ 2,076.00$ 24,912.00$
2020-2021 125.00$ 1,500.00$ 18,000.00$ 133.10$ 1,597.20$ 19,166.40$ 178.00$ 2,136.00$ 25,632.00$
2021-2022 130.00$ 1,560.00$ 18,720.00$ 133.10$ 1,597.20$ 19,166.40$ 183.00$ 2,196.00$ 26,352.00$
2022-2023 135.00$ 1,620.00$ 19,440.00$ 133.10$ 1,597.20$ 19,166.40$ 188.00$ 2,256.00$ 27,072.00$
4 Year Total Maint.73,440.00$ 76,665.60$ 103,968.00$
LABOR/HOURLY
Electrician Per Hour Per Hour Per Hour
2019-2020 120.00$ 126.00$ 118.00$
2020-2021 125.00$ 126.00$ 121.50$
2021-2022 130.00$ 126.00$ 125.15$
2022-2023 135.00$ 126.00$ 128.90$
LABOR/HOURLY
Electrician/Overtime
2019-2020 174.00$ 191.80$ 177.00$
2020-2021 182.00$ 191.80$ 182.25$
2021-2022 189.00$ 191.80$ 187.70$
2022-2023 196.00$ 191.80$ 193.35$
EQUIPMENT:
2019 2020 2021 2022 2019 2020 2021 2022 2019 2020 2021 2022
Service Truck 20.00$ 25.00$ 28.00$ 28.00$ 10.00$ 10.00$ 10.00$ 10.00$ 25.00$ 25.00$ 25.00$ 25.00$
Aerial Truck 45.00$ 50.00$ 50.00$ 50.00$ 58.00$ 58.00$ 58.00$ 58.00$ 45.00$ 45.00$ 45.00$ 45.00$
Compressor 5.00$ 10.00$ 10.00$ 10.00$ 0.01$ 0.01$ 0.01$ 0.01$ 15.00$ 15.00$ 15.00$ 15.00$
Trencher 5.00$ 10.00$ 10.00$ 10.00$ 0.01$ 0.01$ 0.01$ 0.01$ 10.00$ 10.00$ 10.00$ 10.00$
Backhoe 5.00$ 10.00$ 10.00$ 10.00$ 40.00$ 40.00$ 40.00$ 40.00$ 35.00$ 35.00$ 35.00$ 35.00$
Dump Truck 5.00$ 10.00$ 10.00$ 10.00$ 0.01$ 0.01$ 0.01$ 0.01$ 30.00$ 30.00$ 30.00$ 30.00$
Trailer 5.00$ 10.00$ 10.00$ 10.00$ 0.01$ 0.01$ 0.01$ 0.01$ 10.00$ 10.00$ 10.00$ 10.00$
Auger 5.00$ 10.00$ 10.00$ 10.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$
MATERIAL
% off list price 5%5%5%0%0%0%0%5%5%5%
MEADE ELECTRIC COMPANY, INC.H&H ELECTRIC COMPANYLYONS ELECTRIC COMPANY, INC.
RESOLUTION 2019-TC-SGNL-CNTRCT-R-1805
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
A CONTRACT FOR TRAFFIC CONTROL AND STREET LIGHTING SYSTEM
MAINTENANCE SERVICES BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND LYONS ELECTRIC COMPANY, INC.
WHEREAS, the Village desires to procure services for the maintenance of the traffic control and
street lighting systems used at signalized traffic intersections within the Village ("TCSL Maintenance
Services"); and
WHEREAS, the Village solicited proposals for the TCSL Maintenance Services; and
WHEREAS, Lyons Electric Company, Inc. ("Lyons") was the proposer with the best overall value
for the TCSL Maintenance Services; and
WHEREAS, the Village and Lyons desire to enter into and execute a contract for Lyons to perform
the TCSL Maintenance Services for a four-year period (July 30, 2019 – June 30, 2023), in a total amount
of $73,440.00, which contract shall be in a final form acceptable to the Village Manager and the Village
Attorney ("Contract"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Contract for the TCSL Maintenance Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Contract. The President and Board of Trustees hereby approve
the Contract by and between the Village and Lyons to complete the TCSL Maintenance Services in a final
form acceptable to the Village Manager and the Village Attorney.
Section 3: Authorization and Execution of the Contract. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Contract on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2019-TC-SGNL-CNTRCT-R-1805
Approving and Authorizing the Execution of an Contract
for Traffic Control Maintenance Services
APPROVED THIS 28th day of May, 2019
Gopal G. Lalmalani
Village President
PASSED THIS 28th day of May, 2019
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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