Amendment 1 for Phase lll 22nd St and Lighting Project Engineering ServicesE?
ElIGIAIEERVIG ENGINEERS 1 11M] 61RV SURVEYORRESOURCE ASSOCIATES
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Sent via email to Doug Patchin dpatchin@oak-brook.org
September 5, 2017
Mr. Doug Patchin
Director of Public Works
Village of Oak Brook
3003 Jorie Blvd.
Oak Brook, Illinois 60523
SUBJECT: Amendment No.1
Phase III Resident Engineering for the 22nd Street Beautification and
Lighting Project, Section No. 13-00046-00-1-S, Oak Brook, Illinois
Dear Doug:
On May 10, 2016, the Village of Oak Brook Board of Trustees approved the Phase III Resident Engineering Services
agreement to Engineering Resource Associates, Inc. (ERA) in the amount of $181,694.08 for the 22nd Street
Beautification and Lighting Project. The contractor began work in the summer of 2016. The contractor's progress
schedule indicated that the work was anticipated to be substantially complete by the end of the 2016 construction
season. The construction contract specified a total of 60 working days. The resident engineering contract included
a total of 66 workable days allowing ERA to provide construction observation during times when the contractor works
even though they are not charged a working day.
The contractor was delayed in starting the project due to electrical catalog cut approval and scheduling the
maintenance transfers with IDOT operations. Work commenced on the project in early August. At the end of the
2016 construction season the contractor worked a total of 27 of the 60 working days. The contractor exercised the
option to continue working throughout late fall, winter and early spring. During this period, the contractor required full
time construction observation but was not charged working days. The work consisted primarily of electrical work
which was an appropriate of construction during winter months. The remainder of the construction was completed
through the summer of 2017. At this time, the contractor has removed the old street lights. IDOT does not allow
restoration of seeding during the heat of summer. Once the contractor has completed the restoration and the
remaining punch list of items, the project can be closed out. It is estimated that the contractor will need to work five
additional working days to complete the restoration on the project. To date, the contractor has charged 62.5 working
days of the 60 -working day allotted in the contract. The completion of the restoration work will resume once the
Village's resurfacing project does not create a disruption to their operations.
During the winter construction period when working days were not being charged, the contractor worked 73
additional days. Provided below is a summary of the tasks beyond the anticipated scope of services, the hours and
corresponding costs:
WARRENVILLE CHICAGO CHAMPAIGN
3s701 West Avenue, Suite 150 10 South Riverside Plaza, Suite 875 2416 Galen Drive
Warrenville. IL 60555 Chicago. IL 60606 Champaign. IL 61821
P 630.393.3060 P 312.474.7841 P 217.351.6268
www.eraconsultants.com
Mr. Doug Patchin Page 2 of 3 September 5, 2017
Task:
Hours
Costs
1. Meetings/Coordination
9 hours
$ 1,298
2. Construction Observation and Documentation for
73 additional days the contractor worked:
314 hours
$33,788
3. Additional material testing over extended schedule.
(Sub)
$ 2,300
4. Photometric analysis at residential subdivision
20 hours
LLqL4
Direct Costs
650
Total: $39,850
Hours and Fees
Hours and fees for engineering services described in this Amendment No.1 are proposed on an hourly not -to -
exceed basis in the amount of $ 39,850 as summarized on the following page.
We appreciate your consideration of Amendment No.1 and trust that it meets with your approval. If acceptable,
please sign the proposal where indicated below and return one (1) copy for our files. Receipt of the final executed
contract will serve as authorization to proceed with the project. The attached General Terms and Conditions are
expressly incorporated into and are an integral part of this proposal.
If you have any questions, please contact me at 630-393-3060x43 or tmaveraneraconsultants com.
Sincerely,
ENGINEERING RESOURCE ASSOCIATES, INC.
ERA Warrenville
Av"M
John F. Mayer, P.E., C.F.M.
JFM/ck
Attachments
Enclosure
M
Mr. Doug Patchin September 5, 2011
Exhibit 1
Acceptance & Authorization Form — September 5, 2017 Amendment No. 1
221d Street Beautification and Street Lighting Project
Construction Engineering Services
Village of Oak Brook
Engineering Resource Associates, Inc.
Village of Oak Brook
-Autnortzea bignature�I i th ¢ed Si nature
John F. Mayer, PE, CFM Project Manager jcr.anep T��� Iff
Printed Name and Title Printed Name and Title
3S701 West Avenue Date
Suite 150
Warrenville, Illinois 60555
630-393-3060 t, 630-393-2152 f
Please Provide Contact Information:
Mailing Address:
(please provide street address for UPS deliveries)
Telephone & Facsimile Numbers:
Email Address:
INVOICES should be sent via:
If different than above address,
invoices should be addressed to:
Invoice Email Address (if different than above):
Note any billing forms/procedures:
Email ❑ USPS Mail ❑ Email & USPS Mail ❑
Attn:
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nIllinois Department
of Transportation
FIRM NAME ERA Inc.
PRIME/SUPPLEMENT Prime
PTB NO.
ESCALATION FACTOR
CLASSIFICATION I CURRENT RATE] ESCALATED RATE
Professional Engineer VI
$70.00
$70.00
Professional Engineer VI
$69.00
$70.00
Professional Engineer IV
$60.00
$61.80
Professional Engineer III
$50.00
$51.50
Professional Engineer II
$42.00
$43.26
Professional Engineer 1
$38.00
$39.14
Structural Engineer VI
$70.00
$70.00
Structural Engineer III
$56.00
$57.68
Staff Engineer III
$37.25
$38.37
Staff Engineer II
$30.00
$30.90
Staff Engineer 1
$28.00
$28.84
Engineering Tech V
$37.25
$38.37
Engineering Tech IV
$34.00
$35.02
Engineering Tech III
$27.00
$27.81
Engineering Intern II
$18.00
$18.54
Engineering Intern 1
$15.00
$15.45
Ecological Services Director
$45.00
$46.35
Environmental Specialist 1
$26.00
$26.78
Professional Surveyor 1
$43.00
$44.29
Surveyor III
$28.00
$28.84
Administrative Staff IV
$30.00
$30.90
Administrative Staff 111
$27.00
$27.81
Administrative Staff II
$24.00
$24.72
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Payroll Rates
DATE 09/05/17
3.00%
BDE 027 (Rev. 2/06)
PRINTED 9/5/2017, 3:02 PM
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