Engineering Services Agreement Windsor Drive Streetscape EnhancementENGINEERING SERVICES AGREEMENT
VILLAGE OF OAK BROOK
WINDSOR DRIVE WIDENING AND STREETSCAPE ENHANCEMENT
PROJECT
'/�}
THIS AGREEMENT, made and entered into this e day of August 2018, by and between
Christopher B. Burke Engineering Ltd. (hereinafter referred to as "ENGINEER") and the
Village of Oak Brook, a municipal corporation (hereinafter referred to as "VILLAGE") covers
certain, professional engineering services in connection with the Windsor Drive Widening and
Streetscave Enhancement Project, (hereinafter referred to as "PROJECT").
The VILLAGE wishes to retain ENGINEER for these certain professional engineering
services and ENGINEER is willing to perform such services for the compensation and in
accordance with the terms and conditions described in this Agreement.
NOW, THEREFORE, in consideration of the mutual benefits, covenants and agreements
contained within this Agreement, the parties agree as follows:
SCOPE OF SERVICES
ENGINEER agrees to perform engineering consulting services as defined in the Scope of
Services attached as Appendix I and made a part of this Agreement.
2. COMPENSATION AND PAYMENT
ENGINEER shall be paid by VILLAGE for all services stipulated within this Agreement
according to the Compensation Schedule attached as Appendix II and made a part of this
Agreement.
Payment to ENGINEER shall be made by VILLAGE upon receipt of ENGINEER'S
monthly invoice. The invoice shall consist of a summary of direct labor hours by
ENGINEER'S standard job classification times the respective factors as depicted in
Appendix II plus listing of reimbursable costs incurred with copies of appropriate invoices.
The invoice will state the phase of work for which it applies, if a multi -phase scope is used
(e.g., design, construction, etc.). If VILLAGE identifies an item in the invoice which
appears to be in error, VILLAGE may withhold the amount in question, pay the balance of
the invoiced amount, and provide ENGINEER with a statement concerning the questioned
item. Alternatively, VILLAGE may pay the invoiced amount in full, provide ENGINEER
with a statement of the questioned item, and an adjustment, if appropriate, will be made in
the next subsequent invoice submitted by ENGINEER.
Engineer will mark "Invoice number
this contract or a phase of the contract.
Page 1
and final" on the invoice which closes out
If VILLAGE fails to make any payment due ENGINEER for services and expenses,
including amounts wrongly withheld, within thirty (30) days after submittal of
ENGINEER'S billing thereof, the amounts due ENGINEER shall include a charge at the
rate of one percent (1.0) per month from such thirtieth (30th) day; and, in addition, the
ENGINEER may, after giving seven (7) days written notice to VILLAGE, suspend services
under this Agreement until it has been paid in full the amounts due it for services and
expenses. During the period of any such suspension, the parties shall have the same rights
and obligations as are provided by Subsection 5(e) of this Agreement.
3. TIME SCHEDULE
The services required by this Agreement shall be completed in accordance with the Time
Schedule attached as Appendix III and made a part of this Agreement. It is recognized by
the parties that the Time Schedule may be contingent upon factors beyond the control of
either party. Both parties will take all reasonable steps to adhere to the Time Schedule.
4. TERM OF AGREEMENT
Unless extended by amendment, this Agreement shall terminate at the time of receipt of
final payment by the ENGINEER, provided that all warranties and representations shall
survive said final payment.
5. GENERAL TERMS AND CONDITIONS
a. Modification
The nature and the scope of services specified in this Agreement may only be
modified by written amendment to this Agreement approved by both parties.
b. Relationship between ENGINEER and VILLAGE
ENGINEER shall serve as VILLAGE'S professional engineering consultant in
those phases of the PROJECT to which this Agreement applies. The relationship is
that of a buyer and seller of professional services, and it is understood that the
parties have not entered into any joint venture or partnership with the other.
C. Responsibility of the ENGINEER
That all plans and other documents furnished by the ENGINEER pursuant to this
Agreement will be endorsed by him and will show his professional seal where such
is required by law.
Notwithstanding anything to the contrary which may be contained in this
Agreement or any other material incorporated herein by reference, or in any
agreement between VILLAGE and any other party concerning the PROJECT,
ENGINEER shall not have control or be in charge of and shall not be responsible
for the means, methods, techniques, sequences or procedures of construction, or the
safety, safety precautions or programs of VILLAGE, the construction contractor,
Page 2
411850987_vl
other contractors or subcontractors performing any of the work or providing any of
the services on the PROJECT, nor shall ENGINEER be responsible for the acts or
omissions of VILLAGE provided that the ENGINEER has properly executed his
duties. ENGINEER shall not be responsible for the failure of VILLAGE, any
architect, engineer, consultant, contractor or subcontractor to carry out their
respective responsibilities in accordance with the PROJECT documents, or any
other agreement concerning the PROJECT. Any provision which purports to amend
this provision shall be without effect unless it contains a reference that the content
of this Subsection 5(c) is expressly amended for the purposes described in such
amendment and is signed by ENGINEER.
d. Corrections
In the event plans, surveys or construction staking is found to be in error and
revisions of the plans or survey or construction staking are necessary, the
ENGINEER agrees that he will perform such work without expense to the
VILLAGE, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the
contractor.
e. Suspension of Services
VILLAGE may, at any time, by written order to ENGINEER (Suspension of
Services Order), require ENGINEER to stop all, or any part of, the services required
by this Agreement. Upon receipt of such an order, ENGINEER shall immediately
comply with its terms and take all reasonable steps to minimize the occurrence of
costs allocable to the services covered by the order.
ENGINEER will not be obligated to provide the same personnel employed prior to
suspension when the services are resumed, in the event the period of any suspension
exceeds thirty (30) days.
f. Termination
1) The VILLAGE shall have the right to terminate this Agreement with or
without cause upon serving thirty (30) days written notice upon the other
ply.
2) Upon such termination, the liabilities of the parties to this Agreement shall
cease, but they shall not be relieved of the duty to perform their obligations
up to the date of termination. All warranties and the provisions of Section
5, Paragraph I shall be in full force and effect after termination.
Upon such termination, ENGINEER shall cause to be delivered to the
VILLAGE all drawings, specifications, partial and completed estimates,
and any and all other data concerning the PROJECT which ENGINEER is
then accomplishing for the VILLAGE. ENGINEER shall be paid for any
Page 3
a11850987_vt
services completed and any services partially completed in accordance with
Sections 2 and 3.
g. Warranties
In addition to the covenants herein made, the ENGINEER represents and certifies
that its engineering services shall be performed in accordance with the standards of
professional practice, care, and diligence practiced by recognized engineering firms
in the industry in performing services of a similar nature in existence at the time of
performance. The representations and certifications expressed shall be in addition
to any other representations and certifications expressed in this Agreement, or
expressed or implied by law, which are hereby reserved unto the VILLAGE.
h. Representations
In addition to the covenants herein made, the ENGINEER represents and agrees:
1) That all plans and special provisions to be furnished by the ENGINEER
pursuant to this Agreement will be in accordance with the current standard
specifications and policies of the VILLAGE, it being understood that all
such plans and drafts shall, before being finally accepted, be subject to
approval by the VILLAGE.
2) That he has not employed or retained any company or person, other than a
bona fide employee working solely for the ENGINEER, to solicit or secure
this Agreement, and that he has not paid or agreed to pay any company or
person, other than a bona fide employee working solely for the ENGINEER,
any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of the
Agreement. For breach or violation of this warranty, the VILLAGE shall
have the right to annul this Agreement without liability, or in its discretion
to deduct from the Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or
contingent fee.
3) The ENGINEER represents and certifies that the ENGINEER is not barred
from contracting with a unit of state or local government as a result of: (1)
a delinquency in the payment of any tax administered by the Illinois
Department of Revenue, unless the ENGINEER is contesting, in
accordance with the procedures established by the appropriate revenue act,
its liability for the tax or the amount of the tax, as set forth in Section 11-
42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.;
or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E
of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. ENGINEER
represents that the only persons, firms, or corporations interested in this
Agreement as principals are those disclosed to the VILLAGE prior to the
execution of this Agreement, and that this Agreement is made without
Page 4
#11850987_vl
collusion with any other person, firm, or corporation. If at any time it shall
be found that the ENGINEER has, in procuring this Agreement, colluded
with any other person, firm, or corporation, then the ENGINEER shall be
liable to the Village for all loss or damage that the VILLAGE may suffer,
and this Agreement shall, at the VILLAGE's option, be null and void.
4) That he is qualified technically and is conversant with the policies
applicable to the PROJECT; and that he has and will furnish sufficient,
properly trained and experienced personnel to perform the services
enumerated herein.
5) That he will not employ, for the duration of this Agreement, any person
presently employed by the VILLAGE without the written consent of the
VILLAGE.
6) ENGINEER represents and certifies that, to the best of its knowledge: (1)
no elected or appointed VILLAGE official, employee or agent has a
personal financial interest in the business of ENGINEER or in this
Agreement, or has personally received payment or other consideration for
this Agreement; (2) as of the date of this Agreement, neither ENGINEER
nor any person employed or associated with ENGINEER has any interest
that would conflict in any manner or degree with the performance of the
obligations under this Agreement; and (3) neither ENGINEER nor any
person employed by or associated with ENGINEER shall at any time during
the term of this Agreement obtain or acquire any interest that would conflict
in any manner or degree with the performance of the obligations under this
Agreement.
Documents Property of VILLAGE
Drawings, specifications, reports, and any other documents prepared by
ENGINEER in connection with any or all of the services furnished hereunder shall
be the property of VILLAGE and the VILLAGE shall obtain any and all intellectual
property rights in the drawings, specifications, reports, and documents prepared by
ENGINEER in connection with any and all of the services furnished hereunder.
ENGINEER shall have the right to retain copies of all documents and drawings for
its files. All construction drawings shall be prepared electronically using
MICROSTATION software. Paper copies will be provided to the VILLAGE in
full-size (24" x 36") or quarter -size (11" x 17") as requested. Electronic design files
will also be transferred to the VILLAGE.
If construction services are a part of the ENGINEER'S work, he will create
electronic "As -Built" conditions and will deliver them to the VILLAGE within
thirty (30) days after completion of construction and before final payment to the
ENGINEER. ENGINEER will title these files "Record Drawings".
Page 5
#11850987_vl
If construction services are not part of the ENGINEER'S work, he will deliver
electronic MICROSTATION files to the VILLAGE upon request and before final
payment to the ENGINEER.
j. Access to Records
The ENGINEER shall maintain all books, documents, papers, accounting records
and other evidence pertaining to his costs incurred by reason of this Agreement and
agrees to make such material available, at his office at the address indicated in
Section 5, Paragraph u of this Agreement, at all reasonable times during the life of
this Agreement and for a period of three (3) years from the date of final payment of
the obligations of this Agreement by the VILLAGE or such longer time as
requested by the VILLAGE, for inspection by personnel of the VILLAGE, or any
authorized representative of the VILLAGE, and copies thereof shall be furnished if
requested. The cost of any copies shall be paid by the VILLAGE.
k. Reuse of Documents
All documents, including drawings and specifications furnished by ENGINEER
pursuant to this Agreement, are intended for use on the PROJECT only. They
should not be used or modified by VILLAGE or others on extensions of the
PROJECT or any other project without specific written verification or adaptation
by ENGINEER. Any reuse or modification without written verification or
adaptation by ENGINEER shall be at VILLAGE'S sole risk.
Indemnification
ENGINEER agrees to indemnify, hold harmless, and defend (or pay the VILLAGE
for the costs of defense if the Village so desires in its sole discretion) the VILLAGE
and any of its officers, employees, or agents from and against all liability, claims,
demands, and causes of action arising out of or related to any loss, damage, injury,
death, or loss or damage to property resulting from any negligence, errors or
omissions by the ENGINEER in the performance of this Agreement.
In the event of joint or concurrent negligence of ENGINEER and VILLAGE, each
shall bear that portion of the loss or expense that its share of the joint or concurrent
negligence bears to the total negligence (including that of third parties) which
caused the personal injury or property damage.
in. Entire Agreement
This Agreement sets forth all the covenants, conditions and promises between the
parties. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement.
Page 6
#11850987_vl
n. Governing Law
This Agreement shall be governed by the laws of the State of Illinois both as to
interpretation and performance.
o. Successors and Assigns
The terms of this Agreement shall be binding upon and inure to the benefit of the
parties and their respective successors and assigns; provided, however, that neither
party shall assign this Agreement in whole or in part without the proper written
approval of the other.
P. Waiver of Contract Breach
The waiver of one party of any breach of this Agreement or the failure of one party
to enforce at any time, or. for any period of time, any of the provisions hereof, shall
be limited to the particular instance, shall not operate or be deemed to waive any
future breaches of this Agreement, and shall not be construed to be a waiver of any
provision, except for the particular instance.
q. Severability of Invalid Provisions
If any provisions of this Agreement shall be held to contravene or be invalid under
the laws of any particular State, County or jurisdiction where used, such
contravention shall not invalidate the entire Agreement, but it shall be construed as
if not containing the particular provision or provisions held to be invalid in the
particular State, County or jurisdiction and the rights or obligations of the parties
hereto shall be construed and enforced accordingly.
r. Force Majeure
Neither VILLAGE nor ENGINEER shall be liable for any fault or delay caused by
any contingency beyond their control, including, but not limited to, acts of God,
wars, strikes, walkouts, fires, or natural calamities.
S. Access and Permits
VILLAGE shall arrange for ENGINEER to enter upon public and private property
and shall obtain all necessary approvals and permits required from all governmental
authorities having jurisdiction over the PROJECT.
t. Designation of Authorized Representatives
Each party shall designate one or more persons to act with authority in its behalf in
respect to appropriate aspects of the PROJECT. The persons designated shall
review and respond promptly to all communications received from the other party.
U. Address for Notices
Page 7
#11850987_vt
Whenever it is provides( in this Agreement that notice shall be given or other
communication sent to ENGINEER, such notices or communications shall be
delivered or sent to:
Christopher B. Burke Engineering, Ltd.
9575 West Higgins Road
Suite 600
Rosemont, Illinois 60018
Attn: Orion Galey, PE
Whenever it is provided in this Agreement that notice shall be given or other
communication sent to the VILLAGE, such notices or communications shall be
delivered or sent to:
VILLAGE OF OAK BROOK
1200 Oak Brook Road
Oak Brook, Illinois 60523
Attn: Doug Patchin
Director of Public Works
Notices personally delivered or sent via U.S. Mail, postage prepaid, shall be
deemed, for all purposes, proper notice.
V. Insurance
ENGINEER agrees to obtain and maintain, for the term of this Agreement, and for
a period of twelve (12) months after the services contracted for hereunder have been
completed, insurance hereinafter provided, furnishing a certificate or certificates of
insurance to the VILLAGE prior to commencing work under this Agreement. The
certificate or certificates of insurance shall be in a form satisfactory to the
VILLAGE from companies authorized to do business in Illinois and shall provide
that the policies referred to shall not be canceled or changed without first giving
thirty (30) days written notice thereof to the VILLAGE. Said insurance
requirements are attached as Appendix IV and made a part of this Agreement
("REQUIRED INSURANCE POLICIES").
The VILLAGE shall be named as an additional insured and a cancellation notice
recipient on all Required Insurance Policies.
W. Additional Services
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for furnishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
Page 8
#11850987Y]
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for famishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
X. Time
Time is of the essence in the performance of all terms and provisions of this
Agreement.
Y. Third Party Beneficiary
No claim as a third party beneficiary under this Agreement by any person, firm, or
corporation shall be made or be valid against the Village.
Z. Conflicts
If any provisions of this Agreement conflict With any provisions of the attached
appendices I through IV, the provisions of this Agreement shall control.
above. IN WITNESS WHEREOF, the parties set their hands and seals on the date first written
VILLAGE OF OAK BROOK
CHRISTOPHER B. BURKE
ENGINEERING, LTD.
DulAutMjcer-
#11850987 vi
ATTEST:
81MMIt
Village Clerk
ATTEST:
Page 9
APPENDIX 1
SCOPE OF SERVICES
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated July 27, 2018.
Page 10
a11850987_vi
APPENDIX II
COMPENSATION SCHEDULE
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated July 27, 2018.
Page 11
#11850987_vl
APPENDIX III
TIME SCHEDULE
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated July 27, 2018.
Page 12
H11850987_vl
"ATTACHMENT A"
July 27, 2018
Village of Oak Brook
3003 Jorie Boulevard
Oak Brook, IL 60523
Attention: Mr. Doug Patchin
Subject: Professional Services Proposal
Windsor Drive Widening and Streetscape Enhancement Project
Dear Mr. Patchin:
As requested, Christopher B. Burke Engineering, Ltd. (CBBEL) proposes to complete Professional
Design Engineering Services related to the widening and enhancing of Windsor Drive from 22nd St.
north to Swift Dr.
UNDERSTANDING OF ASSIGNMENT
It is our understanding that the Village wishes to widen Windsor Drive between 22nd Street and Swift
Drive approximately 2,300 feet to provide for a 4 -lane road with two lanes in each direction, divided
by landscaped medians. The proposed work will include roadway widening, construction of
landscape medians, review of ISTHA plans for widening of the bridge over 1-88, new roadway
lighting, replacement of the old water main, additional drainage work, and a new sidewalk along the
west side of the street. Preliminary construction estimates for all work specified herein is $4,500,000.
This estimate does not include any potential costs for ROW acquisition or utility relocation.
SCOPE OF SERVICES
A detailed description of our scope of services is as follows:
Task 1, Survey and Existing Conditions Design
Included are the following survey tasks:
• Horizontal Control: Utilizing state plane coordinates, State-of-the-art G.P.S. equipmentwill be
used to establish recoverable primary control utilizing NAD'83, Illinois East Zone SPC, (2012
Adjustment) horizontal datum.
• Vertical Control: CBBEL will perform a level circuit throughout the entire length of the project
establishing benchmarks and assigning elevations to the horizontal control points. The
elevations will be based on NAVD'88.
• Topographic Survey: CBBEL will field locate all pavements, driveways, curb and gutters,
signs, manholes, utility vaults, drainage structures, driveway culverts, cross road culverts, etc.
• Cross -Sections: CBBEL will survey cross-sections of the roadway at 50' intervals extending
20' overlap from existing Right -of -Way the length of the roadway. CBBEL will also survey
cross-sections at all driveways and other grade controlling features.
• Utility Survey: CBBEL will survey all above ground utilities including, but not limited to: water,
sanitary sewer, storm sewer, telephone, electric, cable and gas, etc. Identify size, type, rim,
and invert elevations (where accessible).
• Tree Survey: CBBEL will locate all trees over 6 inches in diameter within the area.
• Research at the DuPage County Recorder's Office.
• CBBEL will develop base sheets based on the above that clearly show all of the existing
features within the study area.
Task 2 — Roadway Widening and Streetscaoe Design
• Field and Data Review: CBBEL will conduct a site review of the project area to assess
existing project conditions, photograph/document key site features and conditions and notify
the Village of anticipated design/construction issues.
Utility Coordination: Upon authorization to proceed, CBBEL will send a location map to all
known private utility companies within the project area requesting their atlases or plans of
their facilities within the project limits. CBBEL will add this information to the existing
conditions plan and send it back to the utility companies for verification. Once potential
conflicts are identified, CBBEL will coordinate with the utility companies to either avoid the
conflicts or relocate the utility. All utility relocate design is expected to be completed by the
utility companies.
Right -of -Way and Easement Confirmation: CBBEL will coordinate with Village staff,
adjacent property owners, and utility companies to determine if any if any temporary
easements or permanent right-of-way acquisitions are necessary. If it is determined that
easements are required, CBBEL will provide a separate proposal to prepare Plats of
Easements and legal description for the affected parcels. If right-of-way acquisition is
necessary, CBBEL can provide a proposal to facilitate right-of-way acquisition services,
including appraisals, review appraisals, and negotiations.
Geotechnical Investigation: Our subconsultant, Testing Service Corporation, will prepare a
geotechnical soils investigation report in accordance with IDOT requirements for the
preparation of contract documents. The report shall include the collection and all necessary
data from soil borings, and pavement cores, including soil profiles, evaluation of existing soil
characteristics, IBR values, and recommendations and locations for remediation of poor soils.
The soils reports shall follow all requirements of IDOT's Geotechnical Manual and Subgrade
Stability Manual for a project of this type.
CCDD Evaluation and Report: CBBEL will retain TSC perform a "Potentially Impacted
Property" (PIP) evaluation for the completion of the LPC -662 Form and, if necessary, provide
sampling and laboratory analyses for completion of the LPC -663 Form.
Uncontaminated soil including uncontaminated soil mixed with clean construction or
demolition debis (CCDD) accepted at a CCDD fill operation must be certified to be
uncontaminated soil in accordance with Section 22.51(f)(2)(B) of the Environmental
Protection Act [45 ILCS 5/22.51(f)(2)(B)]. Uncontaminated soil accepted at an
uncontaminated soil fill operation must be certified to uncontaminated soil in accordance with
Section 22.51a(d)(2)(B) of the Environmental Protection Act [415 ILCS 5/22.51a(d)(2)(B).
C'.\Users\rserences\ ppDate\Local\Microsoft\Windows\INetCache\Content 0ut1ook\UIMZHVXU\Oak Brook Windsor Design Proposal 07272018.doc q
These certifications must be made by licensed professional engineer or geologist(PE/PG)
using the Form LPC -663 when the soil is removed from a site which is determined by the
PE/PG to be a "Potentially Impacted Property" (PIP) based on review of readily ascertainable
property history, environmental databases and site reconnaissance. Uncontaminated soil
from a site which is not identified as a PIP by the PE/PG may be certified by either the source
site owner or operator using a LPC -662 with pH analysis only.
TSC will evaluate current Federal and State environmental agency records for the source site
and vicinity by obtaining a Radius Map Report from Environmental Data Resources, Inc.
(EDR). TSC will also perform a site reconnaissance to evaluate the property for evidence of
the use or release of hazardous substances or petroleum products. A sample for pH analysis
will be obtained from pavement cores outlined in Task 1. Based on the results of this review,
the TSC Professional Geologist will conclude if the source sites are a PIP. If the source site
is not identified as a PIP and pH analysis meet requirements, TSC will prepare a letter
discussing the reviewed information and recommend that the Owner or Operator sign the
LPC -662 Form certifying that the site is not a PIP and the soil is presumed to be
uncontaminated.
In the event that the source site is identified as PIP, soil sampling and analysis will be
performed for completion of the LPC -663 form at additional costs of $1,200 per site. A
summary report will be prepared which describes the sampling procedures and results of the
analytical laboratory testing. If all analytical results meet their respective Maximum Allowable
Concentrations of Chemical Constituents in Uncontaminated Soil Used as Fill Material at
Regulated Fill Operations (MACs), Form LPC -663 will be filled out and signed by a Licensed
Professional Engineer or Geologist.
Please note that signing of Form LPC -663 is contingent upon all constituents meeting their
respective MACS. If any constituent exceeds the MACs, the Licensed Professional will not be
able to certify the soil as uncontaminated. In that event, additional analysis may be required
in connection with disposal at a Subtitle D landfill, at additional cost for consulting, analytical
testing and completion of the wasted profile.
Stormwater Pollution Prevention Plan: CBBEL will prepare a Storm Water Pollution
Prevention Plan (IDOT BIDE 2342) for the project in accordance with Part IV of the General
NPDES Permit No. ILR10. CBBEL will submit an electronic copy of the SW PPP to the TEPA.
As required by the NPDES Phase II Storm Water Construction General Permit (ILR10), an
up-to-date copy of the SWPPP must be maintained on the project site during construction
activities.
CBBEL will prepare and submit a NOI to the IEPA for the above mentioned site. This task
includes a project notification submittal to Illinois Historical Preservation Agency (IHPA) and
the Illinois Department of Natural Resources.
Landscape Design: CBBEL will work with Village to create an aesthetically pleasing
landscaping plan of the proposed medians, BMP's, and the functional needs of the public
right-of-way. We will meet with Village staff to set the palate regarding appearance, desired
materials and degree of maintenance. From this meeting we will create a schematic design
which will be submitted for staff review. This design will then be refined based upon staff
comments and included in the Pre -Final Submittal.
• Pre -Final Contract Documents: CBBEL will prepare pre -final contract documents
consisting of plans, specifications, estimate of time, status of utilities to be adjusted and an
estimate of construction cost. The plans will be prepared in accordance with Village and
IDOT design criteria.
C:\Users\rserencesWppData\Local\Microsoft\Windome iNetCache\Contend Outlook\UIMZHVXU\0ak Brook_Windsor Design Proposal 0]2]2018.doc
The preliminary plans will include the following sheets:
No.Sheet Title
1 Cover Sheet
1 General Notes
• Including Village/IDOT standard notes and additional major notes to clarify
project's intent and define incidental items
2 Alignment, Ties and Benchmarks sheet
3 Typical cross sections
• Complete and comprehensive
Extending from ROW to ROW
• Clearly describe improvement
3 Summary of Quantities
4 Schedule of Quantities (Earthwork, Drainage, Etc.)
2 Maintenance of Traffic Typical Sections/Staging Notes/Detour Routes
5 Maintenance of Traffic Plans and Details (2 panel 20 scale)
7 Existing Conditions and Removal Plans (2 panel 20 scale)
• Existing topography, drainage structures and sewers and other utilities
• Items to be removed or adjusted
• Existing property lines and street addresses
8 Proposed Roadway Plan and Profiles (20 scale)
• Proposed curb and gutter
• Proposed reconstruction limits
• Proposed pavement markings
• Proposed medians
• Proposed sidewalks
• Proposed pavement markings
8 Utility Plan and Profile sheets (20 scale)
• Any proposed drainage and utility structures and pipe in plan and profile
Proposed water main replacement
• Existing utilities to remain in place
• Proposed sanitary sewer adjustments
2 Intersection Details
8 Roadway Lighting Plans
2 Roadway Lighting Details
8 Landscaping and Erosion Control Plans and Details (2 panel 20 scale)
1 Segmental Block Retaining Wall Details
7 Construction Details
12 Cross Sections
• Sufficient in number to approximate cuts and fills (50' intervals plus
driveways)
• Sufficient in number to verify ROW needs.
• Through driveways to determine proposed slopes and identify need for
temporary construction easements
• Sufficient in number to delineate drainage patterns
• Sufficient to detail proposed landscaped median design
84 TOTAL SHEET COUNT
CBBEL will use IDOT standard pay items where applicable. Otherwise, project -specific
special provisions will be written as needed. Plans, special provisions based on Village
standard special provisions, and the estimate of cost will be submitted to the Village and
IDOT for review.
C9UsemVserenmsWppDaWe Local\MicrosoftlWindows%lNetCache\Ccntent.OutlooklUIWHVXU\Oak Brook windsor Design Proposal 07272018AM 4
CBBEL will also make any required submittals to IEPA to meet NPDES requirements. A set
of pre -final plans will be submitted to utility companies for verification of facilities.
Permitting: CBBEL will assist the Village with acquiring all necessary permits, including but
not limited to County and TEPA.
Final Contract Documents and Cost Estimate: Upon receiving Village comments on the
Pre -Final submittal we will meet with Village staff to review their comments and revise /
finalize the contract documents and cost estimate. During this task the exact letting date
(depending on funding, land acquisition and other issues) will be determined and an
estimated construction schedule will be provided. A disposition letter addressing all
comments will be included. CBBEL will provide this Final Submittal to the Village and IDOT
for review.
• Bidding Documents and Final Cost Estimate: CBBEL will make the final revisions to
the final submittal based on Village's final review comments. The requested number of
copies of plans and specifications will be submitted to the Village. A final estimate of cost
and estimate of required working days will also be submitted. In addition to printed copies,
we will provide the plans, specifications and estimate to the Village in electronic format.
Task 3 - Roadway Lighting Design
CBBEL has understands the overall lighting limits of this project will be along Windsor Drive from
22^d St. north to Swift Dr. The Village standard decorative pole and luminaire will be used.
The design will be in accordance with current Village, IDOT District 1 "General Guidelines for Lighting
Design, Plan Preparation, and Highway Lighting by Permit", and ANSI -IES RP -8-14 "American
National Standard Practice/Illuminating Engineering Society - Roadway Lighting".
Preliminary (Photometric) Submittal: CBBEL will meet with the appropriate personnel as required
to determine the minimum lighting requirements, preferred lighting equipment and obtain existing
lighting information. CBBEL will perform site visit to obtain information regarding the existing field
conditions.
Based on the information collected, lighting photometric calculations will be performed for the
proposed lighting. The photometric calculations will be performed using the last version of AGI32
photometric software.
We understand these photometric calculations to include photometric calculations for each individual
roadway multi -lane cross section including sidewalk calculations.
Based on the photometric calculations and existing/proposed conditions, a proposed light pole layout
will be determined, field verified, and incorporated into a preliminary set of lighting plans. A
Preliminary lighting submittal report will be created including a project description, target lighting
levels with justification, photometric calculations, and cut sheets of the proposed lighting equipment.
The preliminary report will be submitted along with the preliminary plans to the appropriate agencies
for review.
Lighting Plan Design: Upon approval from the reviewing agencies, proposed roadway lighting
plans/detail sheets and specifications will be prepared. The plan sheets will include the locations of
the lighting units along with electric cables/raceways, controllers and hand holes. Detail drawings will
include light pole and luminaire, concrete foundation, lighting controller(s) cabinet/ component
schedule/ wiring diagram, pole handhole wiring diagram, one -line circuit diagram, handhole and
C]Users\merences\AppDate\Local\Micr sofi\Windows\INetCechelContent.Outlook\UIMZHVXU\Oak Brook—Windsor Design Proposal 07272018.doc 5
conduit installation details. Detailed specifications will be prepared along with the appropriate Village
standards. Voltage drop calculations and opinion of probable construction cost and summary of
quantities will also be performed and submitted under this task. The detailed prefinal design will be
submitted to the appropriate agencies for review. CBBEL will also coordinate and meet with the
electric utility to determine location for new electric service to the proposed lighting controller under
this task.
Task 4 — Bridge Widening Design Review
Windsor Drive bridge over 1-88 (SN 022-6853) will need to be widened as part of the future Windsor
Drive widening to accommodate the increased traffic volume between West 22nd Street and Swift
Drive. CBBEL's scope of work will include the review of the Tollway's Type, Size and Location
drawings as well as construction plans, specifications and an estimate for the bridge work.
The four -span structure consists of 48" precast pre -stressed concrete beams with a concrete deck
carried by reinforced concrete column piers and stub abutments supported on metal shell concrete
filled piles. The total structure length is 222 feet long with the two outer spans being 42 feet long and
the two inner spans being 65.5 feet in length. The deck width is a total of 42 feet. This consists of a
30 -foot wide roadway with two 5 -foot sidewalks and 1 -foot aluminum railings.
Each abutment is a cast in place concrete stub abutment supported on metal shell piles filled with
concrete. The piles also support a wingwall running perpendicular to the abutment. A cantilevered
sidewalk slab is tied into the top of the wingwalls at each end of the structure. The three piers are 3'-
6" diameter reinforced concrete column piers supported on metal shell piles filled with concrete. Six
48" PPC I -beams spaced at 7'-6" support a 7 1/2" thick concrete deck slab. Spanning the length of
the bridge along each side is a 1 -foot wide aluminum railing. Steel guardrail protects each pier base
with additional crash wall protection installed at the bases of Pier 1 and Pier 3.
CBBEL review the Tollway's plans for the removal and replacement of the existing bridge deck,
substructure widening, expansion joints, bearings and approach slabs.
Task 5 — Meetings: CBBEL will attend coordination meetings with Village staff throughout the
design. This task includes 10 meetings with the Village (submittal reviews, utility project coordination,
Tollway coordination, general coordination). Also included is one Public Information meeting (Open
House Format) to provide information and seek input from adjacent property owners. All necessary
staff members will be present at the meetings. CBBEL will prepare agendas, materials and minutes
for these meetings.
C:\Users\rserences\ ppData\Local\Microsoft\Windows\INetCache\Content.Oullook\UIMZHVXU\0ak Brook_Windsor Des ign Proposal 07272018.doc
FEE ESTIMATE
We estimate the costs of the services to be the following:
We would like to establish our contract in accordance with the Village of Oak Brook's approved
Engineering Services Agreement, Rider No. 1, General Terms and Conditions and Standard
Charges.
It is understood that this agreement may be terminated by either party upon 60 days written notice.
Please sign both copies of the agreement and return one to us as an indication of acceptance and
notice to proceed.
Sincerely,
Christopher B. Burke, PhD, PE, D.WRE, Dist.M.ASCE
President
THIS
BY:
TITLE
DATE
K:
C kUsem4 erenceslAppDatslLocaRMicrosoft%W indoorsiNetCache%ContenLOutl0ok0.UIWHVXU%oak Brook_ W indsor Design Proposal 07272018. six
APPENDIX IV
Insurance
Engineer shall maintain for the term of this Agreement, and for a period of twelve months
after the services is contracted for hereunder have been completed, insurance policies covering:
1. Workers Compensation: Statutory.
2. Employers Liability Insurance:
$1,000,000 injury -per occurrence
$500,000 disease -per employee
$1,000,000 disease -policy limit
Such insurance shall evidence that coverage applies in the State of Illinois.
3. Comprehensive General Liability Insurance:
$2,000,000 per occurrence combined single limit. Coverages shall include Broad
Form Property Damage Endorsements and Blanket Contractual Liability (must
expressly cover the indemnity provisions of the Agreement).
4. Comprehensive Automobile Liability Insurance:
$1,000,000 combined single limit, any auto.
5. Professional Liability Insurance (errors and omissions):
$1,000,000 per claim and $2,000,000 in aggregate.
6. Umbrella or excess liability:
The required coverages may be in any combination of primary, excess, and
umbrella policies. Any excess or umbrella policy must provide excess coverage
over underlying insurance on a following -form basis such that when any loss
covered by the primary policy exceeds the limits under the primary policy, the
excess or umbrella policy becomes effective to cover such loss.
7. Engineer will provide the Village with a certificate of insurance and additional
insured endorsement showing the Village added to the General Liability Insurance
as an additional insured.
8. Coverage shall not be suspended, voided, canceled, or reduced except after thirty
(30) days prior written notice by certified mail has been given to the Village. If a
standard Certificate of Insurance form is used with a cancellation clause, the words
"endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be
stricken or crossed out.
Page 13
ni isso9s7yi