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R-1810 - 06/11/2019 - ENGINEERING - Resolutions Supporting DocumentsBOT AGENDA Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of June 11, 2019 SUBJECT: Award of Contract – A Professional Service Agreement for the Design of the 16th Street MFT Resurfacing Project FROM: Doug Patchin, Public Works Director BUDGET SOURCE/BUDGET IMPACT: $114,550 from account # 431-80200. RECOMMENDED MOTION: I move that the Village Board awards a Professional Services Agreement to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois in the amount of $114,550, subject to final attorney review, for preparation of the bidding documents and plans as well as construction Engineering services for the Villages 16th Street MFT Resurfacing Project. Additionally, I move that the Village Board approves Resolution R-1810 Background/History: As part of the 2019 Budget, we proposed a transfer of $900,000 from MFT to the Infrastructure Fund for roadway resurfacing. This transfer will be used for the Villages 16th Street Resurfacing Project. Recommendation: That the Village Board awards a Professional Services Agreement to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois in the amount of $114,550, subject to final attorney review, for preparation of the bidding documents and plans as well as construction Engineering services for the Villages 16th Street MFT Resurfacing Project. Additionally, I move that the Village Board approves Resolution R-1810 ITEM 6.E.6 RESOLUTION 2019-PW-R-1810 A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR ENGINEERING DESIGN SERVICES RELATED TO THE 16TH STREET MFT RESURFACING PROJECT WHEREAS, the Village has budgeted funds in its budget for Fiscal Year 2019 for roadway resurfacing ("Project"); and WHEREAS, the Village desires to retain an engineer to provide professional engineering design services for the Project ("Services"); and WHEREAS, Christopher B. Burke Engineering, LTD ("CBBEL") previously provided satisfactory engineering services to the Village; and W HEREAS, pursuant to the Local Government Professional Services Selection Act ("Act"), 50 ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the notice, evaluation, and selection procedures set forth in the Act for engineering services provided by engineers who have a satisfactory relationship with the Village; and WHEREAS, the Village and CBBEL desire to enter into and execute an agreement for CBBEL to provide the Services to the Village for an amount not to exceed $114,550.00 ("Agreement”), which Agreement is attached to this Resolution as Exhibit A; and WHEREAS, the President and Board of Trustees have determined that it is in the best interest of the Village to enter into the Agreement; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of the Agreement. The President and Board of Trustees hereby approve the Agreement by and between the Village and CBBEL in substantially the same form as attached as Exhibit A, and in a final form approved by the Village Attorney. Section 3: Authorization and Execution of the Agreement. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement fully executed by CBBEL. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2019-PW -1810 Engineering Design Services Related to the 16th Street MFT Resurfacing Project 2 of 3 APPROVED THIS 11th day of June, 2019 Gopal G. Lalmalani Village President PASSED THIS 11th day of June, 2019 Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk Resolution 2019-PW -1810 Engineering Design Services Related to the 16th Street MFT Resurfacing Project 3 of 3 EXHIBIT A AGREEMENT