Water Distribution System Leak Survey VILLAGE OF OAK BROOK
PROFESSIONAL SERVICES AGREEMENT
This AGREEMENT is dated as of the I day of kA644, 2019 ("Agreement"),and is by and between the VILLAGE OF
OAK BROOK, 1200 Oak Brook Road, Oak Brook Illinois, 60523 an Illinois municipal corporation ("Vf]age"), and M.E.
SIMPSON CO.,INC.,3406 Enterprise Avenue,Valparaiso,IN 46383
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the
Village's statutory powers,the parties agree as follows:
SECTION 1. SCOPE OF SERVICES. The Village a similar nature in existence at the Time of Performance. The
retains the Consultant to perform,and the Consultant agrees to representations and certifications expressed shall be in
perform, all necessary services to perform the work in addition to any other representations and certifications
connection with the project identified below ("Services"), expressed in this Agreement,or expressed or implied by law,
which Services the Consultant shall provide pursuant to the which are hereby reserved unto the Village.
terms and conditions of this Agreement:
The Consultant further represents that it is financially solvent,
Water Distribution System Leak Survey, as more fully has the necessary financial resources, and is sufficiently
described in the attached proposal dated August 28,2019 experienced and competent to perform and complete the
Services in a manner consistent with the standards of
SECTION 2. TIME OF PERFORMANCE. The professional practice by recognized consultants providing
Consultant shall perform the Services as mutually agreed upon services of a similar nature. The Consultant shall provide all
by the Village and Consultant("Time of Performance"). personnel necessary to complete the Services.
SECTION 3. COMPENSATION. SECTION 5. INDEMNIFICATION, INSURANCE,-
LIABILITY.
A. Agreement Amount. The total amount
billed by the Consultant for the Services under this Agreement A. Indemnification. The Consultant proposes
shall not exceed$19,795.00,including reimbursable expenses, and agrees that the Consultant shall indemnify and save
without the prior express written authorization of the Village harmless the Village against all damages, liability, claims,
Manager. losses, and expenses(including attorneys'fee)that may arise,
or be alleged to have arisen, out of or in connection with the
B. Taxes. Benellts. and Royalties. Each Consultant's performance of, or failure to perform, the
payment by the Village to the Consultant includes all Services or any part thereof, or any failure to meet the
applicable federal, state, and Village taxes of every kind and representations and certifications set forth in Section 4 of this
nature applicable to the Services as well as all taxes, Agreement.
contributions,and premiums for unemployment insurance,old
age or retirement benefits, pensions, annuities, or similar B. Insurance. The Consultant acknowledges
benefits and all costs, royalties, and fees arising from the use and agrees that the Consultant shall, and has a duty to,
of, or the incorporation into, the Services, of patented or maintain adequate insurance, in an amount, and in a form and
copyrighted equipment, materials, supplies, tools, appliances, from companies, acceptable to the Village, as per Title 1
devices, processes, or inventions. All claim or right to claim Chapter 8 of the Village Code. The Consultant's maintenance
additional compensation by reason of the payment of any such of adequate insurance shall not be construed in any way as a
tax, contribution, premium, costs, royalties., or fees is hereby limitation on the Consultant's liability for losses or damages
waived and released by Consultant. under this Agreement.
C. Payment of Agreement Amount. C. No Personal Liability. No elected or
Payments shall be made pursuant to the terms of the Local appointed official or employee of the Village shall be
Government Prompt Payment At,50 II.CS 505/3 er se y. personally liable,in law or in contract,to the Consultant as the
result of the execution of this Agreement.
SECTION 4. REPRESENTATIONS OF
CONSULTANT. The Consultant represents and certifies that
the Services shall be performed in accordance with the
standards of professional practice, care, and diligence
practiced by recognized consultants in performing services of
I
SECTION 6. GENERAL PROVISIONS. are provided,performed,and completed in accordance with all
required governmental permits, licenses, or other approvals
A. Relationship of the Parties. The and authorizations that may be required in connection with
Consultant shall act as an independent contractor in providing providing, performing, and completing the Services, and with
and performing the Services. Nothing in, nor done pursuant all applicable statutes, ordinances, rules, and regulations,
to, this Agreement shall be construed to: (1) create the including without limitation the Fair Labor Standards Act; any
relationship of principal and agent, employer and employee, statutes regarding qualification to do business; any statutes
partners, or joint venturers between the Village and prohibiting discrimination because of,or requiring affirmative
Consultant; or (2) to create any relationship between the action based on,race,creed,color,national origin,age,sex,or
Village and any subcontractor of the Contractor. other prohibited classification, including, without limitation,
the Americans with Disabilities Act of 1990, 42 U.S.C. §§
B. Conflicts of Interest. The Consultant 12101 et seq., and the Illinois Human Rights Act, 775 ILCS
represents and certifies that, to the best of its knowledge: (1) 5/1-101 e1 seq. Consultant shall also comply with all
no Village employee or officer or agent is interested in the conditions of any federal, state, or local grant received by the
business of the Consultant or this Agreement; (2) as of the Village or Consultant with respect to this Contract or the
date of this Agreement, neither the Consultant nor any person Services. Consultant shall be solely liable for any fines or
employed or associated with the Consultant has any interest civil penalties that are imposed by any governmental or quasi-
that would conflict in any manner or degree with the governmental agency or body that may arise, or be alleged to
performance of the obligations under this Agreement; and (3) have arisen, out of or in connection with Consultant's, or its
neither the Consultant nor any person employed by or subcontractors, performance of, or failure to perform, the
associated with the Consultant shall at any time during the Services or any part thereof. Every provision of law required
term of this Agreement obtain or acquire any interest that by law to be inserted into this Contract shall be deemed to be
would conflict in any manner or degree with the performance inserted herein.
of the obligations under this Agreement.
F. Default. If it should appear at any time that
C. No Collusion. The Consultant represents the Consultant has failed or refused to prosecute, or has
and certifies that the Consultant is not barred from contracting delayed in the prosecution of, the Services with diligence at a
with a unit of state or local government as a result of(1) a rate that assures completion of the Services in full compliance
delinquency in the payment of any tax administered by the with the requirements of this Agreement, or has otherwise
Illinois Department of Revenue unless the Consultant is failed, refused,or delayed to perform or satisfy the Services or
contesting, in accordance with the procedures established by any other requirement of this Agreement ("Event of
the appropriate revenue act, its liability for the tax or the Default"), and fails to cure any such Event of Default within
amount of the tax, as set forth in Section 11-42.1-1 et seq. of ten business days after the Consultant's receipt of written
the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or notice of such Event of Default from the Village, then the
(2) a violation of either Section 33E-3 or Section 33E-4 of Village shall have the right, without prejudice to any other
Article 33E of the Criminal Code of 1961, 720 ILLS 5/33E-1 remedies provided by law or equity, to (1) terminate this
et seq. If at any time it shall be found that the Consultant Agreement without liability for further payment; or (2)
has, in procuring this Agreement, colluded with any other withhold from any payment or recover from the Consultant,
person,firm,or corporation,then the Consultant shall be liable any and all costs, including attorneys' fees and administrative
to the Village for all loss or damage that the Village may expenses,incurred by the Village as the result of any Event of
suffer, and this Agreement shall, at the Village's option, be Default by the Consultant or as a result of actions taken by the
null and void. Village in response to any Event of Default by the Consultant.
D. Termination. Notwithstanding any other G. Assignment. This Agreement may not be
provision hereof, the Village may terminate this Agreement at assigned by the Village or by the Consultant without the prior
any time upon 15 days prior written notice to the Consultant. written consent of the other party.
In the event that this Agreement is so terminated, the
Consultant shall be paid for Services actually performed and H. Notice. All notices required or permitted to
reimbursable expenses actually incurred, if any, prior to be given under this Agreement shall be in writing and shall be
termination, not exceeding the value of the Services delivered: (1)personally; (2)by a reputable overnight courier;
completed. (3)by certified mail,return receipt requested,and deposited in
the U.S.Mail,postage prepaid;or by(4)electronic notice with
E. Compliance with Laws and Grants. evidence of delivery. Unless otherwise expressly provided in
Consultant shall give all notices, pay all fees, and take all this Agreement, notices shall be deemed received upon the
other action that may be necessary to ensure that the Services earlier of (a)actual receipt; (b)one business day after deposit
2
with an overnight courier as evidenced by a receipt of deposit;
or(c) three business days following deposit in the U.S, mail, K. Conflicts: Exhibits. If any term or
as evidenced by a return receipt. Notices and communications provision in this Agreement conflicts with any term or
to the Village shall be addressed to, and delivered at, the provision of an attachment or exhibit to this Agreement, the
following address: terms and provisions of this Agreement shall control.
Village of Oak Brook L. Governing Laws. This Agreement and the
1200 Oak Brook Road rights of Owner and Consultant under this Agreement shall be
Oak Brook,Illinois 60523 interpreted according to the internal laws, but not the conflict
Attention: Doug Patchin,Public Works of laws rules, of the State of Illinois; the venue for any legal
Director action arising in connection with this Agreement shall be in
Notices and communications to the Consultant shall be the Circuit Court of DuPage County,Illinois.
addressed to,and delivered at,the following address: M. No Disclosure of Confidential Information by
the Consultant. Confidential information means all material,
M.E.Simpson Co.,Inc. non-public, business-related information, written or oral,
3406 Enterprise Avenue whether or not it is marked that is disclosed or made available
Valparaiso,IN 46383 to the Consultant,directly or indirectly,through any means of
Attn: Randy Lusk,Regional Manager communication or observation. The Consultant acknowledges
that it shall, in performing the Services for the Village under
I. Waiver. Neither the Village nor the this Agreement, have access, or be directly or indirectly
Consultant shall be under any obligation to exercise any of the exposed, to Confidential Information. The Consultant shall
rights granted to them in this Agreement except as it shall hold confidential all Confidential Information and shall not
determine to be in its best interest from time to time. The disclose or use such Confidential Information without the
failure of the Village or the Consultant to exercise at any time express prior written consent of the Village. The Consultant
any such rights shall not be deemed or construed as a waiver shall use reasonable measures at least as strict as those the
of that right,nor shall the failure void or affect the Village's or Consultant uses to protect its own confidential information.
the Consultant's right to enforce such rights or any other Such measures shall include, without limitation, requiring
rights. employees and subcontractors of the Consultant to execute a
non-disclosure agreement before obtaining access to
J. Third Party Beneficiary. No claim as a Confidential Information.
third party beneficiary under this Agreement by any person,
firm, or corporation shall be made or be valid against the N. Use of Report. Village may use the final
Village. report in any manner permitted by law and may make such
disclosures of same as are required by applicable law,which
is incorporated herein by reference.
ATTEST:
By: - & By:
Charlotte Pruss,Village Clerk Riccardo F.Ginex,Village Man er
ATTEST: M.E.SIMPSON CO.,INC.
By:
> ✓ Its:
3
EXHIBIT A
(Proposal dated August 28,2019)
4
M.E. IMPSON
SIX Co., Inc•.
August 28th,2019
Mr.Doug Patchin
Director of Public Works
Village of Oak Brook
1200 Oak Brook Road
Oak Brook,It.60523
RE: PROPOSAL FOR A WATER DISTRIBUTION SYSTEM LEAK SURVEY
Dear Mr. Patchin,
M.E.Simpson Co., Inc.is pleased to present the Village of Oak Brook our proposal for a Water
Distribution System Leak Detection Survey Program.We are honored to be considered for this work and
are confident our team will help make the project a success.
M.E. Simpson Co., Inc. is a Professional Services Firm dedicated to developing and providing programs
and services designed to maximize peak performance for our clients'water distribution systems.
Many of these programs are universally recognized as a part of"Best Management Practices"(BMPs)
for utilities.We pride ourselves on delivering solid solutions using the highest quality technical and
professional services by way of state-of-the-art technology and a skilled and well-trained staff of
professionals. Our highly-educated engineers and technical team are committed to the success of this
project.They will be ready at a moment's notice to relieve your staff's burden and ensure a seamless
continuation of your services.
Our services were developed and refined to provide utilities with programs that can be customized to
meet their needs. From complete"Turn-Key"services to assisting with the development of"in-house"
programs for utilities,M.E.Simpson Co., Inc.serves our clients with this ultimate goal: to deliver to the
public the implicit faith that "the water is always safe to drink".
Thank you for your consideration and this opportunity to acquaint you with our Water Distribution
System Leak Detection Services and offer this response.We are committed to exceeding your
expectations.
Sincerely,
RRndy Lusk
Randy Lusk
Regional Manager
..i 4j r
V I.S mn,on(o I.-:c I Water Distribution System Leak Detection Program rage
SCOPE OF WORK
Water Distribution System Leak Survey
The Field Scope of Service for the Leak Survey iS understood to be the following:
M.E. Simpson Co., Inc.will furnish all labor, material,transportation,tools, and equipment necessary
to survey the water distribution system areas selected by the City. M.E.Simpson Co., Inc.shall be
required to provide such skilled and trained personnel and equipment necessary to complete the
work herein specified.There will be a minimum of Two Persons per team working on the survey at
all times.
♦ Work in an orderly and safe manner to insure protection of the local residents, Utility
employees,and the Field Staff so that no avoidable accidents occur.
♦ All Field Staff will have readily observable identification badges worn while in the field.
♦ The leak detection equipment to be used will be that which was described in the"Equipment to
be used"section.
♦ Initially listen to all fire hydrants,all accessible main line valves,and when necessary,selected
service connections in the entire distribution system by making physical contact with the valve,
hydrant, pipe,or B-box. (Listening points that are not accessible will be given to the Utility and
when corrected they will be listened to.)
♦ Listening points of contact will be:valves,hydrants,service valves or meter settings.The
preference of listening points in order as follows;direct contact with the pipe,main line valves,
hydrant valves,hydrants,then service valves or meter settings.
• Specific listening distances will be determined by pipe material. Metallic type pipes;no greater
than 500' between listening points. Non-Metallic AC/Concrete type pipes; no greater than 300'
between listening points. Non-Metallic PVC/HDPE type pipes; no greater than 150'between
listening points.
• A"suspected leak" log shall be maintained indicating all areas where suspected leak noise was
heard.This log will be reviewed when the Project Team is verifying the suspected leak area for
confirmation of the actual existence of a leak.This log will be a part of the periodic reports
turned into the Utility regardless of an actual leak located in the area or not,with an explanation
of the noise source.
• When leak noise has been detected and or suspected,the Project Team will verify the suspected
area a second time to confirm the noise.At least four hours will pass between the initial
listening of the area before a second listen and confirmation is attempted.
• The Project Team will line locate the water main and service lines in the immediate area so the
correct pipe distances can be input into the leak correlator and also so that the Water Utility will
have an idea of where the water main is located prior to excavation. Non-metallic pipe locations
will be"interpolated" as best that can be identified,given the line location of metallic services,
Utility knowledge of the area, or other information regarding the actual location of the main.
lu' t t'Irp`or CrI,°.r I Water Distribution System Leak Detection Program paf,s, 1
• The Project Team will use"State of the Art" Electronic Leak Correlators to determine if a leak is
present and use the same equipment to pinpoint the leak.
• For PVC water mains only the Echologics LeakFinder-ST w/hydrophones leak correlator or Fluid
Conservation Systems (FCS)TriCorr Touch leak correlator,will be used for correlations because
of the ability for these correlators to be able to analyze the particular sound frequencies
inherent to PVC pipe.
• The leak location will be marked in the field (on the surface)using environmentally formulated
Precautionary Blue paint.
• The Project Team will document all leak locations with a diagram indicating the location of the
leak.Other information related to that correlation will be included as part of the field sheet such
as the filters used for the correlation, line locations,distances between sensors,etc.
• The locations of leaks requiring immediate attention(immediate threat to life iniury or traffic)
will be turned in as quickly as possible to facilitate the repair process.
♦ The Project Team will report daily or per request of the Utility,to assigned Utility Professional
and go over the progress of the previous day, as well as cover what will be surveyed the current
day.
• It may be necessary to conduct parts of the Leak Survey during"off hours"such as at night.
This may be required in areas of high traffic volume where traffic noise may affect the ability to
detect leak noise,and traffic volume may affect the ability of the Project Team to be able to
safely access main line valves in the middle of the street.The Project Team will give 24-hour
advanced notice of intent to survey a particular area that may require after hours surveying or
nighttime surveying. This is so the Utility can plan for the area to be surveyed,give notification
to the Police department, as well as other Public Works Divisions as to the activity that will take
place.
As a part of the leak program, mapping discrepancies found,distribution assets found in
disrepair will be noted and turned into the utility.
• Leaks verified on the customer's side of a service shut-off will not be located beyond the shut-
off. If a leak appears to be on the Customers'side,the Utility will be notified first,then the
customer notified and permission granted prior to the water being shut off even for short
periods of time where possible and as time allows, as well as the ability for the customer to
respond.
• If the Utility requests leak locations beyond the service shut off on the customer's side of the
service line,this will result in an additional charge to the leak survey based on an hourly rate and
this service must be agreed upon between the Utility and M.E. Simpson Co., Inc. prior to the
start of the survey.
6 Valves and hydrants will not be operated without Utility permission.Valves and hydrants that
break during this type of operation are the sole responsibility of the Utility. M.E.Simpson Co.,
Inc. cannot be responsible for valves and hydrants that break due to pre-existing conditions.
r (c I c I Water Distribution System leak Detection Program P„p,r 4
• The Utility is encouraged to dig up and repair the leaks located as soon as possible so that the
area may be re-surveyed while the Project Team is still working on the survey in that general
geographical location to ensure no other leaks are present in that area.
Equipment List
• FCS S30 Gutermann AquaScope electronically enhanced listening device.
• Echologics LeakFinder-ST w/hydrophones;FCS AC Digital,TriCorr Touch or Vivax-Metrotech
HL6000X leak correlator systems.
! RADIO Detection Line Locators.
• Chicago Tape, Fisher M-Scope or Schonstedt magnetic locators.
• All necessary valve keys and hand tools
• Truck mounted arrow board/signage and warning lights.
♦ Traffic control equipment, including properly sized traffic cones with reflective stripes.
Quality Control and Accuracy of Leak Locations
The level of accuracy of leak detection is a matter of taking in all the above considerations and applying
those considerations to each individual potential leak location as it is being evaluated.Any statement
made as to the level of accuracy of leak locations must be considered based on the individual conditions
of each leak.
Locating leaks on a distribution system can be very challenging. It is not a perfect science. Pipes and
fittings can leak for a variety of reasons(age, poor installation, material failures,bad soils,etc.),and the
ability to locate leaks is dependent on the stated variables listed in the"Project Approach". By
employing a strict methodology in the field for conducting a leak survey,these variables can be
accounted for and mitigated.The depth of experience of the Project Team is extremely important to
maintaining the ability to have accurate locations of leaks. Additionally,crews work as Two-Person
Teams in the field,double checking the progress of the work as the survey progresses. The systematic
procedure for leak confirmation has been stated in the Scope of Field Service and is restated here.
"Suspected leak areas are always listened to a second time, preferably at a different time of day than
originally listened to.The mains and services will be line located to insure correct pipe distances are
used for the correlations. Correlations may need to be performed several times with several
configurations to insure all the possible scenarios have been covered.Sewer manholes may need to be
opened and flows observed. If there is any doubt as to the existence of a leak,the area may be checked
and correlated at different times to rule out water usage or other factors.The progress of the survey will
be monitored by the use of daily logs and a progression map with suspected leak noise indications
marked and possible leak locations will be maintained. Field leak location forms will be turned into the
Utility according to the agreed schedule.The Project Team will follow up on leak locations by monitoring
the repair schedule of the Utility.That way in case a potential leak location is wrong,the Project Team
can return to the site and determine why the leak location was incorrect,and correct it.This means
maintaining a good level of communication between the Project Team in the field, and the Utility.
Ili E. Sn;p-c n C.o . b,c. I Water Distribution System Leak Detection Program
As a matter of Quality Control for leaks in the field, our Correlators, FCS TriCorr Touch and Echologics
teakFinder-ST have the distinct ability to be able to detect and pinpoint more than one leak in the same
relative area, thus allowing better leak coverage and insuring that one leak is not "masking" another
leak in the same area. The use of progress reports and meetings will allow for open discussions of
problems encountered so solutions can be examined."
Utility Observations
The M.E. Simpson Co., Inc. Project Team will welcome having staff of the Utility observe field procedures
while the Leak Survey is in progress.They will be happy to explain and demonstrate the equipment and
techniques that are employed by M.E. Simpson Co., Inc.for detecting and locating leaks on the Water
System.
Final Reports, Documentations & Communications
M.F. Simpson Co,Inc. will perform the following:
♦ Project Team will meet daily with assigned Utility
personnel to go over areas of survey for prior workday
and plan current day and area to survey. Effective
communication
documentation...
• The field technicians will be readily available by cellular accurate
phone.This will facilitate communications between the Insuring the success for
Utility and the field technicians.A 24-hour toll-free
the leak survey
800 number is available for direct contact with M.E.
Simpson Co., Inc.for emergencies.
4 Diagram all leak locations,date of location,and
classify according to severity and an estimate of loss.
The Project Manager will meet with the Utility regularly for a progress report.
• Prepare a progress report at monthly intervals for the Utility if requested.
6 Develop a Leak Survey log of activity which will also have confirmed leaks listed and this list will
be turned in weekly(in Excel format). The list will also be included with the final report that will
include the following;
1 Mechanical deficiencies discovered
2 Mapping errors on the water atlas
3 Type of monitored appurtenances
4 Location of same for leaks discovered
5 Total estimated loss
'! S--E c-( u t f I Water Distribution System Leak Detection Program P;itc 6
• Prepare the final report at the completion of the project which will include all leak location
reports with drawings,total of estimated water loss,total pipe distance investigated,a
description of the area surveyed,and other problems found in the system during the course of
the survey that need the attention of the Water Utility.The leak summary will list leak types
such as main leaks,service line leaks,valve leaks,or hydrant leaks.
A cost benefit analysis of the survey based on the"cost to produce"water will also be included
that describes the financial impact to the Utility for water loss. Recommendations for system
maintenance will be a part of this report based on field observations made during the survey.
This final report shall be made available for submission to the Utility within thirty(30)working
days of the completion of the fieldwork.
Assumptions & Services Provided by the Utility
• The Utility will furnish all maps in an electronic format or paper atlases (two copies),and records
necessary to properly conduct the survey.
The Utility will assist as necessary to clean out service valves,meter pits and valve-boxes needed
for listening.
• The Utility will provide a Primary Contact Person and/or secondary contact person for the Field
Staff to report to on a periodic basis.This person shall act as the official liaison for the duration
of the Leak Survey.This person shall have a working knowledge of the water system and will be
helpful in attempting to locate particularly hard-to-find water valves for listening and for general
information about the water system. This person will not need to assist the Project Team on a
full time basis, but only on an "as needed" basis.
♦ The Utility will assist, if needed,to help gain entry into sites that may be difficult to get into due
to security issues or other concerns.
1 The Utility will assist, if needed,to locate all nonmetallic pipe within the service area. This would
include all Concrete Cylinder pipe,Asbestos Cement Pipe, PVC pipe and HDPE pipe.
• We will encourage the immediate digging of major leaks(main breaks)so that if there are
problems with the leak location,the problems can be corrected while the Project Team is close
by and can verify the site.
N1 E.Snrn`vn Co , If,c, ; Water Distribution System leak Detection Program F ap:r 7
GPS t ocations
M.E. Simpson Company's Project Team will furnish all labor, material,transportation,tools,and
equipment necessary to perform GPS locations on specified appurtenances in the distribution system,
then take these GPS locations and import them into a GPS database,showing all the important
locational details needed and desired by the Utility.The Project Team shall be required to provide such
skilled and trained personnel and equipment necessary to complete the work herein specified.There
will be a minimum of Two Persons_Per team_performing the asset assessments at all times.
• Work in an orderly and safe manner to insure protection of the local residents, Utility employees,
and the Field Staff so that no avoidable accidents occur.
6 All Field Staff will have readily observable identification badges worn while in the field.All vehicles
used in the field will have company signs attached.
♦ Project Team Personnel will meet with the Utility to review the project guidelines and answer any
questions on procedures.
♦ As a part of the program, mapping discrepancies found on the current atlases will be noted and
included as a part of the final report so the Utility will have a listing of needed corrections.This will
be included as a part of the periodic reporting to the Utility,thus enabling the Utility to keep up with
mapping corrections made by the Project Team.
♦ A progression map shall be maintained for each section under study indicating all assets located on
the map.This will be especially helpful in quickly determining the work progress of the crews in the
field.
♦ It may be necessary to conduct parts of the asset assessment during"off hours"such as at night.
This may be required in areas of high traffic volume where traffic may affect the ability to conduct
safe collection of GPS points, and traffic volume may affect the ability of the Project Team to be able
to safely GPS valves on busy streets.The Project Team will give 24-hour advanced notice of intent to
GPS valves in a particular area that may require after hours work or nighttime work.This is so the
Utility can plan for the area to be worked in,give notification to the Police department,as well as
other Public Works Divisions as to the activity that will take place.
♦ Examine the water maps to determine the anticipated location of each asset/appurtenance chosen.
♦ Attempt to verify the existence of all selected assets shown on the atlases by visual inspection.
• Search for assets shown,but not identified by visual inspection,using a magnetic locator.
♦ Employ a combination of recorded information,manual and technical testing techniques as needed
to establish the location of remaining assets.
♦ Identify locations where a main line valve or water main is expected,but not shown on the current
maps,and proceed through verification and search process.
R! F Sin,hr c,,Co I c Water Distribution System Leak Detection Program i>;;Pc R
GPS Asset Location
6 Once the assets have been physically located, the Project Team will perform the following:
• The Project Team will collect GPS Coordinates of all assets assessed using the above"Scope of
Work"
♦ The Project Team will work with the Utility to develop a "data dictionary"which will define the
information to be collected for each attribute. The data dictionary shall have the following but not
limited to:
o Date and time the information was gathered.
o The unique identifying number for each attribute consistent and compatible with
system presently employed by the Utility.
o Location for each attribute referenced by Northing and Easting coordinates
generated from the GPS location in the Utility's local State Plane Coordinate system.
c Type of Attribute (Example:mainline valve, hydrant,tee,elbow,four way cross,
major service line,etc.).
o Offset information if the attribute needs to have the location determined by an
offset coordinate due to blocked signals from the GPS satellites.
o Any other data required to be collected as part of the attribute data set as defined
by the data Dictionary.This data dictionary will be assembled by the Project Team
and the Utility.
♦ The accuracy of each GPS location will be sub-meter.
• GPS locations will need to have readings from at least four satellites in position and a reading from a
local GPS beacon,or five satellites for the position to be considered accurate as a differentially
corrected GPS location.
6 "PDOP"readings need to be less than 5. "PDOP" readings greater than 5 will not be considered as
accurate locations.
♦ A minimum of 30 readings for each position shall be taken.
• Position of the GPS satellites shall be given primary consideration.The position of the satellites shall
be recorded as part of the data. If the satellites are low on the horizon(below 15 degrees), it is
expected that the project team will wait until the position is better before attempting to gather the
GPS position.
• The information collected will be differentially corrected using Pathfinder software database with
the ability to export the information into a format acceptable to the Utility such as Microsoft Access,
Microsoft Excel, .DXF file, or.SHP file for use in the Utility's GIS system or CAD mapping program,
and also included in the Polcon Pro Valve'database if a valve program is part of the work.
• All locations will be differentially corrected for accuracy. A stationary beacon or mobile beacon can
be set up to allow differential correction. All data will be "Post-Processed",so that a comparison can
be made to a Local stationary GPS receiver.The locations of the stationary GPS stations will be
obtained from the Internet. This will allow for a greater accuracy of the GPS locations.
MJ Sump-on t o , I,,c I Water Distribution System Leak Detection Program
Documentation of GPS locations
6 The Project Team will provide a location report for each asset located, included in a database or
excel spreadsheet on a USB in a format agreed upon between the Utility and the Project Team.
6 The GPS data collected shall include but is not limited to the following information:
o Identifying number consistent and compatible with system presently employed by the
Utility.
o Location referenced by coordinates using the Illinois State Plane Coordinate System.
o Type of structure.
o Date and time data was collected.
E `i',wc! Co . Int I Water Distribution System Leak Detection Program i1g'If, 10
PROJECT SAFETY PLAN
M.E. Simpson Co., Inc.'s Safety Programs cover all aspects of the work performed by M.E.Simpson Co.,
Inc. We take great pride in our safety plan/policy/program and that is evident in our EMR scores over
the last five years.The safety of our employees,the utilities employees and that of the general public is
our b1 priority.
Our Safety Plan/Policy/Program, with all of its parts,is 60 pages in length. In an effort to be more
efficient and less wasteful we do not print copies of the safety program for RFPs.There is nothing
secretive or proprietary contained within our plan/policy/program and we are happy to share its
contents. If you would like a PDF copy of our plan/policy/program please contact Terrence Williams,
Operations Manager,at 800.255.1521 and a copy of our program will be sent via email to you.
Below is an overview of our plan/policy/program:
Safety is a major part of any project. M.E. Simpson Co., Inc. always provides a safe work
environment for its employees.Our staff is trained in General Industry OSHA rules,
Confined Space Entry&Self-Rescue, First Responder First Aid,CPR,and Traffic Control.
While in the field on your project, M.E.Simpson Co., Inc. and its employees will follow all of
the necessary safety procedures to protect themselves,your staff and the general public.
M.E.Simpson,Co.,lnc.uses Two_-Man Teams for So gty and uality,Assurance.
The use of a "one person" leak detection learn is dangerous and impractical where water mains run
under roadways It would be a dangerous precedent to allow a "one person" team to access main line
valves located in the roadway, attempt to listen to the_valve_with headphones on, and at the same time
try to control traffic flow at that person's location in the street
Therefore M.E.Simpson Co., Inc.adheres to the following:
1 The Project Manager and the Field Manager will be trained in accordance with OSHA Standard
1910(General Industry)and be in possession of an OSHA 10 Hour or 30 Hour Card.
• Any listening points located in a"confined space"such as pit and vault installations that require
entry will be treated in accordance with the safety rules regarding Confined Space Entry,
designated by the Utility,The Department of Labor and OSHA.
All personnel are trained and certified in Confined Space Entry&Self-Rescue.
• We will follow all safety rules regarding First Responder First Aid&CPR,designated by the
Utility,The Department of Labor and OSHA.
u All personnel are trained and certified in First Responder First Aid&CPR.
• We will follow all traffic safety rules,designated by the Utility,The Department of Labor,
OSHA,and the Illinois Department of Transportation(per MUTCD).
o All personnel are trained and certified, by the AMERICAN TRAFFIC SAFETY SERVICES
ASSOCIATION(ATSSA)in Traffic Control and Safety.
Current documentations of safety training and certifications can be provided for all protect�ersonnel for
the Utility.These certifications are current and up to date(for 20191 fcrr all prgject_personnel
hF F 5+ir�art o Inr I Water Distribution System Leak Detection Program 11
INVESTMENT
A commitment to improving and maximizing the Village
of Oak Brook's water distribution system for future
generations.
M.E. Simpson Co., Inc. is pleased to present our"Proposal"for a Water Distribution System Leak Detection
program for the Village of Oak Brook. M.E. Simpson Co., Inc.will perform our leak detection services on
approximately 107 miles of watermain within the Village of Oak Brook's water distribution system that
includes PVC and Iron pipe.The survey will be completed by listening on the accessible main line valves,fire
hydrants and as needed services by one of our two-man teams with all necessary equipment furnished by
M.E.Simpson Co., Inc. as described within this document. The project will also include complete reporting of
all issues found,with a final comprehensive report.
2019 Leak Survey
Water Distribution System Leak Survey Program Fee(lump sum) $19,795.00*'
GPS Collection Points of Hydrants at$10 per:(Approx. 1365) $13,650.00
GPS Collection Points of Main Line Valves at$10 per:(Approx. 1180) $11,800.00
Water Main Breakdown Chart:
Village-Owned and Active Main(Water Transfer Zones and Corporate+Non-Zone)
Feet Miles
Zone 1 66023 12.50
Zone 2 5104 0.97
Zone 3 3387 064
Zone 4 6267 1.19
Zone 5 26443 5.01
Corporate+Non-Zone 460118 87.14
Total(sum of above) 567342 107.45
**Any water main surveyed in addition to the above 107 original miles of watermain will be surveyed
at the rate of$185.00 per mile of pipe.
!V-1 , 1)mp,on(o, Inc ! Water Distribution System Leak Detection Program Bahr 12
We thank you for this opportunity to acquaint you with our Water Distribution System Leak Detection
services and offer this proposal. If you have further inquiries or you wish to discuss our service in more
detail,do not hesitate to call us.