R-1273 - 06/11/2013 - ENGINEERING - Resolutions Supporting Documents ITEM 0.13.1)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
June 11, 2013
SUBJECT: Professional Services Agreement with the Hitchcock Design Group for the
Pedestrian Access Project
FROM: Mike Hullihan, P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $342,159 is currently programmed in program 171-
76840 for this project.
RECOMMENDED MOTION: I move that the Village Board approve the attached
agreement with the Hitchcock Design Group for the Pedestrian Access Project for an
amount not to exceed ($58,310).
Backiround/History: The Streetscape Committee has been formulating a project to improve
pedestrian and bicycle access to the Oakbrook Center. The objective of this project is to
eliminate gaps in current safety pathways to facilitate safe and easy access to the Oakbrook
Center from surrounding hotels and commercial buildings. Several possible initiatives have been
identified to address approaches from the North, East, and South.
As a result of this effort the Village is now able to move to the final engineering and construction
of several projects during 2013. The remainder of the initiatives will follow in 2014.
The project has been presented to the Commercial Revitalization Committee, Hotel, Convention
and Visitors Committee, and Chamber of Commerce, as well as interested retail and commercial
building owners in the vicinity of the Oakbrook Center. The reaction has been positive and
several of the stakeholders have expressed a willingness to share in the cost of the improvements.
The attached professional services agreement includes pre-final design, final design, and services
in support of the bidding process for seven separate pedestrian access projects. The projects
which are identified for 2013 will go to final design in the immediate future. Those which are
planned for construction in 2014 will go to final design in the Spring. Signing this contract does
not mean we will do every project and we will only authorize Hitchcock to move forward when
we are ready to go out to bid.
Recommendation:
I recommend that the Village Board approve the attached agreement with the Hitchcock Design
Group for the Pedestrian Access Project for an amount not-to-exceed $58,310.
RESOLUTION 2013-ENG-DESIGN-AG-EX-R-1273
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND HITCHCOCK DESIGN GROUP FOR DESIGN
AND ENGINEERING SERVICES FOR A PEDESTRIAN ACCESS PROJECT
WHEREAS, the Village desires to improve pedestrian and bicycle access to the Oakbrook Center
(the "Project'; and
WHEREAS, the Village desires to retain an engineer to provide prefinal design and engineering
services, final design and engineering services, and bidding and negotiation assistance for the Project, as
more fully described in the proposal attached hereto as Exhibit A("Services"); and
WHEREAS, Hitchcock Design Group ("Hitchcock') has previously provided satisfactory
engineering services to the Village in connection with engineering and infrastructure projects; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Hitchcock desire to enter into and execute an agreement for
Hitchcock to provide the Services to the Village for an amount not to exceed $58,310, which agreement
shall be in a final form acceptable to the Village Manager and the Village Attorney ("Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Hitchcock for the Services, which Agreement
shall be completed in a final form acceptable to the Village Manager and Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013-ENG-DESIGN-AG-EX-R-1273
Engineering Services for Pedestrian Access Project
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APPROVED THIS 11th day of June, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of June, 2013
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2013-ENG-DESIGN-AG-EX-R-1273
Engineering Services for Pedestrian Access Project
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EXHIBIT A